rsof: MHMC/2026-01-13/notes.txt annotate

annotate MHMC/2026-01-13/notes.txt @ 673:d3dd2dcdf2fe

as circulated

author	Henry S Thompson <ht@inf.ed.ac.uk>
date	Tue, 03 Feb 2026 10:22:29 +0000
parents	1f7d7a7d0031
children

rev	line source
661 423f77bf6485 Agenda as circulated in advance Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	1 Meeting House Management Committee Minutes 2026-01-13
423f77bf6485 Agenda as circulated in advance Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	2 Tuesday 13 January, 5.15 p.m., in 7 Victoria Terrace
423f77bf6485 Agenda as circulated in advance Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	3
666 0476f5625968 getting started Henry S Thompson <ht@inf.ed.ac.uk> parents: 663 diff changeset	4 * Attendance: JP Ascher, Rachael Fitzgerald, Emma
667 0fcccc9fb78d our part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 666 diff changeset	5 Lawrence (online), Katrina McCrea (online), Sammi Searle, Henry
673 d3dd2dcdf2fe as circulated Henry S Thompson <ht@inf.ed.ac.uk> parents: 670 diff changeset	6 S. Thompson (HST), Andy Tucker, Duncan Wallace (DW)
661 423f77bf6485 Agenda as circulated in advance Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	7
666 0476f5625968 getting started Henry S Thompson <ht@inf.ed.ac.uk> parents: 663 diff changeset	8 Prevented: Laragh Quinney, Chris Jardine
661 423f77bf6485 Agenda as circulated in advance Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	9
423f77bf6485 Agenda as circulated in advance Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	10 * Matters Arising
423f77bf6485 Agenda as circulated in advance Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	11
423f77bf6485 Agenda as circulated in advance Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	12 * Meeting House closure
423f77bf6485 Agenda as circulated in advance Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	13
423f77bf6485 Agenda as circulated in advance Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	14 HST was on 'phone cover during Managers' absence for a few days,
423f77bf6485 Agenda as circulated in advance Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	15 no calls came in
423f77bf6485 Agenda as circulated in advance Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	16
423f77bf6485 Agenda as circulated in advance Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	17 * YFGM
670 1f7d7a7d0031 only joint session still to copy-edit Henry S Thompson <ht@inf.ed.ac.uk> parents: 668 diff changeset	18 Action on HST: Ask YFGM for feedback about other venues
661 423f77bf6485 Agenda as circulated in advance Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	19
423f77bf6485 Agenda as circulated in advance Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	20 * Community Evening on Mondays
423f77bf6485 Agenda as circulated in advance Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	21
423f77bf6485 Agenda as circulated in advance Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	22 We said in November that we were minded to approve this for a
423f77bf6485 Agenda as circulated in advance Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	23 January start, but Ellie (EG) and the Managers needed a bit more
423f77bf6485 Agenda as circulated in advance Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	24 time to get a complete plan ready, see below.
423f77bf6485 Agenda as circulated in advance Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	25
423f77bf6485 Agenda as circulated in advance Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	26 * Convenor's report
423f77bf6485 Agenda as circulated in advance Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	27
670 1f7d7a7d0031 only joint session still to copy-edit Henry S Thompson <ht@inf.ed.ac.uk> parents: 668 diff changeset	28 * We welcomed Emma Lawrence as a new member of the committee.
661 423f77bf6485 Agenda as circulated in advance Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	29
423f77bf6485 Agenda as circulated in advance Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	30 * Managers' report
423f77bf6485 Agenda as circulated in advance Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	31
666 0476f5625968 getting started Henry S Thompson <ht@inf.ed.ac.uk> parents: 663 diff changeset	32 * New Website
0476f5625968 getting started Henry S Thompson <ht@inf.ed.ac.uk> parents: 663 diff changeset	33
0476f5625968 getting started Henry S Thompson <ht@inf.ed.ac.uk> parents: 663 diff changeset	34 * New emails for 7 VT office and Managers
0476f5625968 getting started Henry S Thompson <ht@inf.ed.ac.uk> parents: 663 diff changeset	35
667 0fcccc9fb78d our part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 666 diff changeset	36 * Lift inspection
0fcccc9fb78d our part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 666 diff changeset	37
0fcccc9fb78d our part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 666 diff changeset	38 We agreed to authorise a further more detailed report on its
0fcccc9fb78d our part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 666 diff changeset	39 condition.
0fcccc9fb78d our part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 666 diff changeset	40
0fcccc9fb78d our part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 666 diff changeset	41 * Fringe let to CVenues
0fcccc9fb78d our part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 666 diff changeset	42
0fcccc9fb78d our part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 666 diff changeset	43 We agreed to authorise a CPI-based annual increment in the fee.
0fcccc9fb78d our part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 666 diff changeset	44 The lease needs to be clear about detail: e.g. uplift in April on
0fcccc9fb78d our part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 666 diff changeset	45 the basis of January CPI.
0fcccc9fb78d our part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 666 diff changeset	46
670 1f7d7a7d0031 only joint session still to copy-edit Henry S Thompson <ht@inf.ed.ac.uk> parents: 668 diff changeset	47 We agreed to encourage Hartley Kemp (HK) to explore Edinburgh
1f7d7a7d0031 only joint session still to copy-edit Henry S Thompson <ht@inf.ed.ac.uk> parents: 668 diff changeset	48 Council plan to use some of the upcoming Hotel Tax revenue as
1f7d7a7d0031 only joint session still to copy-edit Henry S Thompson <ht@inf.ed.ac.uk> parents: 668 diff changeset	49 funding for venue improvements
667 0fcccc9fb78d our part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 666 diff changeset	50
670 1f7d7a7d0031 only joint session still to copy-edit Henry S Thompson <ht@inf.ed.ac.uk> parents: 668 diff changeset	51 We agreed to tell Trustees about HK's interest in allowing alcohol
1f7d7a7d0031 only joint session still to copy-edit Henry S Thompson <ht@inf.ed.ac.uk> parents: 668 diff changeset	52 for sale
666 0476f5625968 getting started Henry S Thompson <ht@inf.ed.ac.uk> parents: 663 diff changeset	53
661 423f77bf6485 Agenda as circulated in advance Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	54 * Financial Report
423f77bf6485 Agenda as circulated in advance Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	55
666 0476f5625968 getting started Henry S Thompson <ht@inf.ed.ac.uk> parents: 663 diff changeset	56 Slides attached as circulated
661 423f77bf6485 Agenda as circulated in advance Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	57
667 0fcccc9fb78d our part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 666 diff changeset	58 We endorse CJ's point 6. Managers will meet with CJ shortly to
0fcccc9fb78d our part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 666 diff changeset	59 begin this process. Forecasting is _always_ vulnerable to
0fcccc9fb78d our part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 666 diff changeset	60 unexpected events, but we can at least do better than the current
0fcccc9fb78d our part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 666 diff changeset	61 uniform division by 12 approach.
0fcccc9fb78d our part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 666 diff changeset	62
0fcccc9fb78d our part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 666 diff changeset	63 We are very grateful to CJ for his excellent report.
0fcccc9fb78d our part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 666 diff changeset	64
661 423f77bf6485 Agenda as circulated in advance Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	65 * Works to be undertaken: Bow Room
423f77bf6485 Agenda as circulated in advance Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	66
673 d3dd2dcdf2fe as circulated Henry S Thompson <ht@inf.ed.ac.uk> parents: 670 diff changeset	67 We have asbestos above the cupboard. Demolition and refurbishment
667 0fcccc9fb78d our part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 666 diff changeset	68 survey? And then remediation. Recommendation is if building work
0fcccc9fb78d our part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 666 diff changeset	69 is planned then such a survey should be commissioned for the
0fcccc9fb78d our part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 666 diff changeset	70 relevant areas.
0fcccc9fb78d our part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 666 diff changeset	71
670 1f7d7a7d0031 only joint session still to copy-edit Henry S Thompson <ht@inf.ed.ac.uk> parents: 668 diff changeset	72 There is an earlier "Management" survey, from 2009, and it included
1f7d7a7d0031 only joint session still to copy-edit Henry S Thompson <ht@inf.ed.ac.uk> parents: 668 diff changeset	73 the Bow Room: surface inspection of floor, wall and ceiling. Three
1f7d7a7d0031 only joint session still to copy-edit Henry S Thompson <ht@inf.ed.ac.uk> parents: 668 diff changeset	74 possible risks were identified and subsequently either ruled out or
1f7d7a7d0031 only joint session still to copy-edit Henry S Thompson <ht@inf.ed.ac.uk> parents: 668 diff changeset	75 dealt with. It seems at least possible that the hole in the cupboard
1f7d7a7d0031 only joint session still to copy-edit Henry S Thompson <ht@inf.ed.ac.uk> parents: 668 diff changeset	76 ceiling was made after this.
667 0fcccc9fb78d our part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 666 diff changeset	77
0fcccc9fb78d our part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 666 diff changeset	78 We agreed to revert to the companies we've asked to quote for a
0fcccc9fb78d our part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 666 diff changeset	79 clear statement of the scope of the investigation they've already
670 1f7d7a7d0031 only joint session still to copy-edit Henry S Thompson <ht@inf.ed.ac.uk> parents: 668 diff changeset	80 done, the scope of the work they have quoted for, to do a
1f7d7a7d0031 only joint session still to copy-edit Henry S Thompson <ht@inf.ed.ac.uk> parents: 668 diff changeset	81 "Refurbishment and Demolition" survey of the Bow Room (or of the
1f7d7a7d0031 only joint session still to copy-edit Henry S Thompson <ht@inf.ed.ac.uk> parents: 668 diff changeset	82 whole building if that is more cost-effective). If this involves
1f7d7a7d0031 only joint session still to copy-edit Henry S Thompson <ht@inf.ed.ac.uk> parents: 668 diff changeset	83 up-front expenditure up to £2,000 that is approved.
667 0fcccc9fb78d our part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 666 diff changeset	84
670 1f7d7a7d0031 only joint session still to copy-edit Henry S Thompson <ht@inf.ed.ac.uk> parents: 668 diff changeset	85 For the time being we will keep the news quiet
1f7d7a7d0031 only joint session still to copy-edit Henry S Thompson <ht@inf.ed.ac.uk> parents: 668 diff changeset	86
1f7d7a7d0031 only joint session still to copy-edit Henry S Thompson <ht@inf.ed.ac.uk> parents: 668 diff changeset	87 [The situation was made public at Local Meeting via Notices on 18
1f7d7a7d0031 only joint session still to copy-edit Henry S Thompson <ht@inf.ed.ac.uk> parents: 668 diff changeset	88 January and at Area Meeting on 19 January]
667 0fcccc9fb78d our part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 666 diff changeset	89
0fcccc9fb78d our part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 666 diff changeset	90 For the time being we will stop letting the Bow Room, in
0fcccc9fb78d our part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 666 diff changeset	91 anticipation of refurbishment.
0fcccc9fb78d our part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 666 diff changeset	92
670 1f7d7a7d0031 only joint session still to copy-edit Henry S Thompson <ht@inf.ed.ac.uk> parents: 668 diff changeset	93 The following items were held over:
1f7d7a7d0031 only joint session still to copy-edit Henry S Thompson <ht@inf.ed.ac.uk> parents: 668 diff changeset	94 * Central Edinburgh Sunday fee
663 64a1f38bce26 CE charge Henry S Thompson <ht@inf.ed.ac.uk> parents: 661 diff changeset	95
670 1f7d7a7d0031 only joint session still to copy-edit Henry S Thompson <ht@inf.ed.ac.uk> parents: 668 diff changeset	96 * Staff escalation route if they need backup
661 423f77bf6485 Agenda as circulated in advance Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	97
670 1f7d7a7d0031 only joint session still to copy-edit Henry S Thompson <ht@inf.ed.ac.uk> parents: 668 diff changeset	98 * Policy/procedures for early booking arrivals
661 423f77bf6485 Agenda as circulated in advance Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	99
670 1f7d7a7d0031 only joint session still to copy-edit Henry S Thompson <ht@inf.ed.ac.uk> parents: 668 diff changeset	100 * Policy for charges to non-SESAM Quaker bodies
661 423f77bf6485 Agenda as circulated in advance Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	101
670 1f7d7a7d0031 only joint session still to copy-edit Henry S Thompson <ht@inf.ed.ac.uk> parents: 668 diff changeset	102 * Convenor of MHMC
661 423f77bf6485 Agenda as circulated in advance Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	103
423f77bf6485 Agenda as circulated in advance Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	104 * Date of next meeting
423f77bf6485 Agenda as circulated in advance Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	105
667 0fcccc9fb78d our part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 666 diff changeset	106 Tentatively Monday 2 March at 1715 in 7 VT
0fcccc9fb78d our part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 666 diff changeset	107
661 423f77bf6485 Agenda as circulated in advance Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	108 * AOB
423f77bf6485 Agenda as circulated in advance Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	109
423f77bf6485 Agenda as circulated in advance Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	110 * Time without staff
667 0fcccc9fb78d our part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 666 diff changeset	111
0fcccc9fb78d our part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 666 diff changeset	112 * Joint session with Trustees
668 64c7680640f7 joint part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 667 diff changeset	113
673 d3dd2dcdf2fe as circulated Henry S Thompson <ht@inf.ed.ac.uk> parents: 670 diff changeset	114 Joined by Jonathan Riddell (Treasurer), Sara Davies (Area Meeting
d3dd2dcdf2fe as circulated Henry S Thompson <ht@inf.ed.ac.uk> parents: 670 diff changeset	115 Clerk), Mark Ballard, Martin Ward (Clerk to Trustees) (MW), Ian Robertson
668 64c7680640f7 joint part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 667 diff changeset	116
64c7680640f7 joint part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 667 diff changeset	117 HST shared the news about the Bow Room and requested confidentiality
673 d3dd2dcdf2fe as circulated Henry S Thompson <ht@inf.ed.ac.uk> parents: 670 diff changeset	118 for the time being.
668 64c7680640f7 joint part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 667 diff changeset	119
64c7680640f7 joint part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 667 diff changeset	120 MW introduced Trustees' view of budgeting process and the goal of
64c7680640f7 joint part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 667 diff changeset	121 the self-sustaining wrt the two 'businesses' of 7VT and Kelso.
64c7680640f7 joint part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 667 diff changeset	122
64c7680640f7 joint part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 667 diff changeset	123 Quarterly reports to Trustees about the state of things look like
64c7680640f7 joint part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 667 diff changeset	124 being about right, but details are still being worked out.
64c7680640f7 joint part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 667 diff changeset	125
64c7680640f7 joint part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 667 diff changeset	126 MW on QiS: Keep communications going
64c7680640f7 joint part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 667 diff changeset	127
64c7680640f7 joint part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 667 diff changeset	128 Three pots of money from The Legacy: the buildings; other projects;
673 d3dd2dcdf2fe as circulated Henry S Thompson <ht@inf.ed.ac.uk> parents: 670 diff changeset	129 open call for proposals competition; all subject to a business case with
668 64c7680640f7 joint part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 667 diff changeset	130 respect to the work of the Church.
64c7680640f7 joint part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 667 diff changeset	131
673 d3dd2dcdf2fe as circulated Henry S Thompson <ht@inf.ed.ac.uk> parents: 670 diff changeset	132 DW: We need to think about how we (Trustees and MHMC) split our time
d3dd2dcdf2fe as circulated Henry S Thompson <ht@inf.ed.ac.uk> parents: 670 diff changeset	133 and energy between strategy formation and governance. And what about
d3dd2dcdf2fe as circulated Henry S Thompson <ht@inf.ed.ac.uk> parents: 670 diff changeset	134 marketing? This needs time over against maintenance... Who should
d3dd2dcdf2fe as circulated Henry S Thompson <ht@inf.ed.ac.uk> parents: 670 diff changeset	135 be driving this, as between AM, Trustees and MHMC? MHMC has much
d3dd2dcdf2fe as circulated Henry S Thompson <ht@inf.ed.ac.uk> parents: 670 diff changeset	136 more engagement with the 7VT building than all but one Trustee.
668 64c7680640f7 joint part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 667 diff changeset	137
64c7680640f7 joint part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 667 diff changeset	138 The Affordability Study provides useful starting points for that.
64c7680640f7 joint part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 667 diff changeset	139
673 d3dd2dcdf2fe as circulated Henry S Thompson <ht@inf.ed.ac.uk> parents: 670 diff changeset	140 The budget highlighted how AM could (not) spend time on strategic planning.
668 64c7680640f7 joint part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 667 diff changeset	141
64c7680640f7 joint part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 667 diff changeset	142 As requested by CVenues, MHMC asks Trustees if they would
64c7680640f7 joint part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 667 diff changeset	143 countenance allowing the sale of alcohol during the Fringe let.
64c7680640f7 joint part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 667 diff changeset	144
64c7680640f7 joint part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 667 diff changeset	145 It might be time to test this question with AM, against a background
64c7680640f7 joint part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 667 diff changeset	146 of a shift in attitude towards the consumption of alcohol in
64c7680640f7 joint part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 667 diff changeset	147 moderation, when the whole of 7VT is being let, and consumption is
64c7680640f7 joint part done Henry S Thompson <ht@inf.ed.ac.uk> parents: 667 diff changeset	148 part of having a drink with a show.

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annotate MHMC/2026-01-13/notes.txt @ 673:d3dd2dcdf2fe