Mercurial > hg > rsof

annotate MHMC/2026-01-13/notes.txt @ 663:64a1f38bce26

Find changesets by keywords (author, files, the commit message), revision number or hash, or revset expression.
CE charge
author Henry S Thompson <ht@inf.ed.ac.uk>
date Wed, 07 Jan 2026 09:57:32 +0000
parents 423f77bf6485
children 0476f5625968
Ignore whitespace changes - Everywhere: Within whitespace: At end of lines:
rev   line source
661
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
1 Meeting House Management Committee Minutes 2026-01-13
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
2 Tuesday 13 January, 5.15 p.m., in 7 Victoria Terrace
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
3
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
4 And then with Trustees from 6.15 to 6.45, if you can
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
5
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
6 * Attendance: JP Ascher, Rachael Fitzgerald, Chris Jardine, Emma
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
7 Lawrence, Katrina McCrea, Sammi Searle, Henry S. Thompson, Andy
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
8 Tucker, Duncan Wallace
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
9
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
10 [please let me know if you are prevented or need to attend via Zoom]
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
11
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
12 Prevented: Laragh Quinney
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
13
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
14 * Matters Arising
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
15
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
16 * Meeting House closure
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
17
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
18 HST was on 'phone cover during Managers' absence for a few days,
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
19 no calls came in
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
20
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
21 * YFGM
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
22 *Action* on HST: Ask YFGM for feedback about other venues after the
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
23 upcoming visit.
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
24
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
25 * Community Evening on Mondays
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
26
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
27 We said in November that we were minded to approve this for a
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
28 January start, but Ellie (EG) and the Managers needed a bit more
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
29 time to get a complete plan ready, see below.
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
30
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
31 * Convenor's report
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
32
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
33 * Welcome Emma Lawrence
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
34
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
35 * Managers' report
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
36
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
37 * Financial Report
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
38
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
39 [slides to be circulated]
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
40
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
41 * Works to be undertaken: Bow Room
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
42
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
43 * Central Edinburgh Sunday fee
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
44
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
45 AM Treasurer has asked if we plan to change this. It's currently
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
46 £600. Maybe it's time to ditch this meaningless paper transfer?
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
47
663
64a1f38bce26 CE charge
Henry S Thompson <ht@inf.ed.ac.uk>
parents: 661
diff changeset
48 > Catriona suggests a 6% increase to Central Edinburgh, does that seem
64a1f38bce26 CE charge
Henry S Thompson <ht@inf.ed.ac.uk>
parents: 661
diff changeset
49 > sensible?
64a1f38bce26 CE charge
Henry S Thompson <ht@inf.ed.ac.uk>
parents: 661
diff changeset
50
64a1f38bce26 CE charge
Henry S Thompson <ht@inf.ed.ac.uk>
parents: 661
diff changeset
51 > ---------- Forwarded message ---------
64a1f38bce26 CE charge
Henry S Thompson <ht@inf.ed.ac.uk>
parents: 661
diff changeset
52 > From: Central Edinburgh Treasurer (Catriona Dickson)
64a1f38bce26 CE charge
Henry S Thompson <ht@inf.ed.ac.uk>
parents: 661
diff changeset
53 > Subject: Re: Edin Quaker Meeting House use rates
64a1f38bce26 CE charge
Henry S Thompson <ht@inf.ed.ac.uk>
parents: 661
diff changeset
54 > To: SESAM Treasurer (Jonathan Riddell) <se-treasurer@quaker.scot>
64a1f38bce26 CE charge
Henry S Thompson <ht@inf.ed.ac.uk>
parents: 661
diff changeset
55
64a1f38bce26 CE charge
Henry S Thompson <ht@inf.ed.ac.uk>
parents: 661
diff changeset
56
64a1f38bce26 CE charge
Henry S Thompson <ht@inf.ed.ac.uk>
parents: 661
diff changeset
57 > Rent 2024@ £563.20 per month. Rent from Jan 2025 @ £600.00 per month
64a1f38bce26 CE charge
Henry S Thompson <ht@inf.ed.ac.uk>
parents: 661
diff changeset
58
64a1f38bce26 CE charge
Henry S Thompson <ht@inf.ed.ac.uk>
parents: 661
diff changeset
59
64a1f38bce26 CE charge
Henry S Thompson <ht@inf.ed.ac.uk>
parents: 661
diff changeset
60 > That was approx a 6% increase. so maybe we could expect £636.00 per month
64a1f38bce26 CE charge
Henry S Thompson <ht@inf.ed.ac.uk>
parents: 661
diff changeset
61 > from Jan 2026, but of course I would prefer no increase!
64a1f38bce26 CE charge
Henry S Thompson <ht@inf.ed.ac.uk>
parents: 661
diff changeset
62
64a1f38bce26 CE charge
Henry S Thompson <ht@inf.ed.ac.uk>
parents: 661
diff changeset
63
661
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
64 * Staff escalation route if they need backup
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
65
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
66 The Minutes on this item from 2025-10-20 say:
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
67
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
68 Trustees asked us:
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
69
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
70 "we need ... an assurance from [MHMC] that staff have an
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
71 escalation route whenever they need backup. ... We are happy for
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
72 trustees to be on a reserve backup list in case no-one from MHMC
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
73 is available."
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
74
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
75 All we have at the moment is an informal phone tree: MHM -> MHMC via
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
76 HST -> Trustees via Martin Ward
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
77
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
78 What SCALP gave us was more in the direction of how to behave
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
79 towards the police in a less than full-cooperation way. But was not
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
80 really quite what we expected/hoped for for _building staff_.
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
81
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
82 De-escalation training! RF to let us know more about this.
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
83
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
84 * Policy/procedures for early booking arrivals
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
85
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
86 What is the policy wrt Friends opening the front door when they are
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
87 in the Foyer, there are no staff present and someone knocks or
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
88 rings?
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
89
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
90 This may arise if for example someone with a booking arrives more
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
91 than 15 minutes early, a tourist wants to ask questions or look for
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
92 Major Weir...
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
93
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
94 This is clearly complicated, and begs the question of how a Friend
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
95 or Friends may come to be in the Foyer without staff.
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
96
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
97 This interacts with the "be a welcoming place for SESAM" goal.
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
98
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
99 * Policy for charges to non-SESAM Quaker bodies
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
100
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
101 We need to standardise on a more nuanced policy for e.g. YFGM, QiS,
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
102 NFPB, along the lines of covering costs (which is a lot if the MH
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
103 would otherwise be closed, nothing at all if staff would already be
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
104 present throughout, marginal cost for adding housr, requiring
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
105 flexibility about what room they end up in on the day, ...
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
106
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
107 Does it matter if _none_ of the participants will be from SESAM?
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
108
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
109 * Convenor of MHMC
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
110
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
111 HST demits office on 1 April...
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
112
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
113 * Date of next meeting
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
114
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
115 * AOB
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
116
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
parents:
diff changeset
117 * Time without staff