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+Meeting House Management Committee Minutes 2026-01-13
+Tuesday 13 January, 5.15 p.m., in 7 Victoria Terrace
+
+And then with Trustees from 6.15 to 6.45, if you can
+
+* Attendance: JP Ascher, Rachael Fitzgerald, Chris Jardine, Emma
+  Lawrence, Katrina McCrea, Sammi Searle, Henry S. Thompson, Andy
+  Tucker, Duncan Wallace
+
+ [please let me know if you are prevented or need to attend via Zoom]
+
+  Prevented: Laragh Quinney
+
+* Matters Arising
+
+  * Meeting House closure
+
+    HST was on 'phone cover during Managers' absence for a few days,
+    no calls came in
+
+  * YFGM
+    *Action* on HST: Ask YFGM for feedback about other venues after the
+    upcoming visit.
+
+  * Community Evening on Mondays
+
+    We said in November that we were minded to approve this for a
+    January start, but Ellie (EG) and the Managers needed a bit more
+    time to get a complete plan ready, see below.
+
+* Convenor's report
+
+  * Welcome Emma Lawrence
+
+* Managers' report
+
+* Financial Report
+
+  [slides to be circulated]
+
+* Works to be undertaken: Bow Room
+
+* Central Edinburgh Sunday fee
+
+  AM Treasurer has asked if we plan to change this. It's currently
+  £600.  Maybe it's time to ditch this meaningless paper transfer?
+
+* Staff escalation route if they need backup
+
+  The Minutes on this item from 2025-10-20 say:
+
+   Trustees asked us:
+
+    "we need ... an assurance from [MHMC] that staff have an
+   escalation route whenever they need backup. ... We are happy for
+   trustees to be on a reserve backup list in case no-one from MHMC
+   is available."
+
+  All we have at the moment is an informal phone tree: MHM -> MHMC via
+  HST -> Trustees via Martin Ward
+
+  What SCALP gave us was more in the direction of how to behave
+  towards the police in a less than full-cooperation way.  But was not
+  really quite what we expected/hoped for for _building staff_.
+
+  De-escalation training!  RF to let us know more about this.
+
+* Policy/procedures for early booking arrivals
+
+  What is the policy wrt Friends opening the front door when they are
+  in the Foyer, there are no staff present and someone knocks or
+  rings?
+
+  This may arise if for example someone with a booking arrives more
+  than 15 minutes early, a tourist wants to ask questions or look for
+  Major Weir...
+
+  This is clearly complicated, and begs the question of how a Friend
+  or Friends may come to be in the Foyer without staff.
+
+  This interacts with the "be a welcoming place for SESAM" goal.
+
+* Policy for charges to non-SESAM Quaker bodies
+
+  We need to standardise on a more nuanced policy for e.g. YFGM, QiS,
+  NFPB, along the lines of covering costs (which is a lot if the MH
+  would otherwise be closed, nothing at all if staff would already be
+  present throughout, marginal cost for adding housr, requiring
+  flexibility about what room they end up in on the day, ...
+
+  Does it matter if _none_ of the participants will be from SESAM?
+
+* Convenor of MHMC
+
+  HST demits office on 1 April...
+
+* Date of next meeting
+
+* AOB
+
+* Time without staff