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annotate notes.txt @ 3:9665d591eeca

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after reading ScotGov rules
author Henry S. Thompson <ht@inf.ed.ac.uk>
date Tue, 01 Sep 2020 14:02:34 +0100
parents 028c8d719a5d
children 608f6b1dce41
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Henry S. Thompson <ht@inf.ed.ac.uk>
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1 I think we need a plan first, then a risk assessment based on that
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Henry S. Thompson <ht@inf.ed.ac.uk>
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2 plan and finally a draft announcement. Then we make a proposal to LM
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3 based on those.
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5 * A plan requires a policy in some cases, e.g. wrt booking
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6 - Reserved spaces for walk-ins?
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7 . Priority for visitors?
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8 . (Outdoor?) queue management?
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9 - Timing of release thereof?
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Henry S. Thompson <ht@inf.ed.ac.uk>
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10 - First-come first-served for first Meeting?
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11 - Prioritisation thereafter?
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12 - Different rules for e.g. Memorial Meetings or Weddings?
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13 * Wrt movement in the MH
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14 - Tidal use of stairs (up through 1st 10 minutes, down
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15 thereafter?)
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16 - Special-use of elevator, one person/household at a time (up for
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17 mobility reasons through 1st 10 minutes, down at any time?)
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18 * Wrt adjunct activities
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19 - Children and Young People sessions
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20 - MfW in Bow Room during All Age Worship?
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21 * Wrt All Age Worship?
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22
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23 The plan is something for the Meeting itself to read and understand.
e00b9f60ab54 Getting started, mostly about booking so far
Henry S. Thompson <ht@inf.ed.ac.uk>
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24 The risk assessment is based on the existing ones.
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25
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26 I propose that the plan breaks down as follows:
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27 1) Before the day:
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28 * Confirm date and time w. MhM (when?)
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29 * Create/update booking request form
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30 - What information (name, address, email, SESAM?, household/children?)?
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31 - What do we do about _extended_ households, if any?
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32 - Deadline?
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33 * Open and announce booking
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34 - Online at https://www.quakerscotland.org/central-edinburgh
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35 . Via whom, how much notice, where on the page?
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36 - By email (via whom?)
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37 * Allocate places (who does this? When?)
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38 * Notify applicants
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39 * Print the roster (Needed at 7VT, so MhM does this?)
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Henry S. Thompson <ht@inf.ed.ac.uk>
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40 [once all the above questions are answered, we need a task sheet
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Henry S. Thompson <ht@inf.ed.ac.uk>
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41 (e.g. a spreadsheet on GoogleDocs) with dates/times and responsible
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42 persons]
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43 2) On the day:
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44 a) Before MfW
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45 * Downstairs doorkeeper? Where? Guidance for?
028c8d719a5d more-or-less complete, needs syncing with FH advice
Henry S. Thompson <ht@inf.ed.ac.uk>
parents: 1
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46 * Who ticks off entries on the roster? Adds walk-in info?
028c8d719a5d more-or-less complete, needs syncing with FH advice
Henry S. Thompson <ht@inf.ed.ac.uk>
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47 Calls in waiters?
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48 * Upstairs doorkeeper? Responsibility for checking social
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49 distanced seating? Manage leaving early, particularly during
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50 1st 10 minutes?
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51 b) During MfW
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52 * Handling latecomers?
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53 c) After MfW
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54 * Notices clerk to remind about leaving promptly?
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55 * Transcribe roster and make available (to whom? how?)
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