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415
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1
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2 1. Opening worship
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422
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3 Present: HST, JN, RF, KM
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415
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4 Prevented: SS, LQ
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5 2. Matters arising
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6 2.1 Wrt 3.2. Lighting
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7 ACTION: HST to contact Jean Carletta about more replacable fitting?
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8 No news yet
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9 ACTION: HST&JK to put a request to Trustees for approval for a
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10 budget of £10,000 with Gunn: DONE
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11 2.2 Wrt 3.3. Carpets
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12 ACTION: HST&JK to put a request to Trustees for approval, using
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13 recycled carpet tiles: Not yet
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14 2.3 Wrt 3.4. Flat 3F2 at 6 Upper Bow
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15 We AGREED to go ahead on this basis: Hartley pushed back, with
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16 explanation that 'artists' enjoyed a better rate structure, with
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17 evidence. MG and HST agreed to accept his offer of £3,500.
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18 3. Local Meeting on 12 May
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19 We still need someone to attend if possible, as HST can't be there.
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20 HST to copy JN and RF with notice to LM Clerks and one of them will
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21 try to be at LM
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22 4. Time without staff
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23 We AGREE that any arrangement with MS and B? will happen until a
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24 new post is agreed and described.
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25 For discussion with MG:
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26 1) What tasks has she been doing which will need to be covered by
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27 MKE, and what training will be required.
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28 2) A possible timetable for her availability: where and when
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29 MG should certainly be _allowed_ to go, but if she's _willing_ to
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30 be here for some number of weeks in July and August.
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31 She _might_ want to do at least some of this to get closure.
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32 So the invitation to a discussion should be tentative: to talk
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33 about handover tasks? to talk about what might be possible after 1 July?
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34 Removal scheduling is an issue, because
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35 Catriona is available for the 3 relevant weeks
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36 Hallmaster _can_ communicate with Xero
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37 Week 1 is the real point where we need cover to be involved in
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38 what's going on
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39 We need the current staffing timetable, from JN and MG, so we know
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40 what we need to cover, both over the Fringe and in the autumn
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41 We _can_ close the building on, e.g. Mondays and on Friday afternoons.
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42 We do need more casual staff, and if possible ones who will be
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43 planning to stay
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44 ACTION: JN to circulate the spreadsheet of duties she compiled.
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45 July and August are really different from September...
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46 HST will meet on a regular basis with MKE, both as a group and
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47 individually. Scheduling is tricky. Some regular closures may be
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48 necessary in order to have some staff overlap, so we can have M4.
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49 We will have a 'phone tree.
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50 Some all-hands meetings as well.
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416
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51 Have to check _both_ flats every week.
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415
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52
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53 Draft minute:
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54
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416
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55 From 1 July we need to have arrangements in place to cover all the
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56 essential responsibilities of the Meeting House Manager. Exactly
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57 what this means varies in terms of three distinct periods:
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58
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59 A) 1--12 July: (Somewhat less than) business as usual
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60 B) 13 July--31 August: Let to CVenues
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61 C) 1 September onwards: Business as usual
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62
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63 We propose to cover business as usual, meaning at a minimum the
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64 operation of the Meeting House on a day-to-day basis for existing
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65 lettings and ongoing Quaker use with existing staff: the three
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66 contract staff (MS, E?, K?) and the casual staff, supervised as
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67 necessary by members of the MHMC.
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68
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69 The extent to which we will be open for new bookings during periods
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70 A and C will depend on staff availability and fitness for the
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71 relevant tasks. We have not yet approached staff about their
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72 availability and interest in stepping up to more responsible roles,
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73 and so the scale of operation we can aim at will not be determined
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74 until we do so.
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75
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76 We will discuss with MG how the time between now and 1 July can
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77 best be used to prepare staff for at least the necessary tasks.
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78
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79 We are prepared to cover supervision and, if necessary, be present,
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421
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80 during the crucial weeks of period B: 14-19 July*; 2--9 August;
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81 24--31 August. [HST to check with Hartley about this -- will they
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82 actually be doing setup that week?]
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416
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83
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84
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415
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85 5. Any other business
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86
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87 5.1 John Renshaw will visit in the week beginning 27 May to begin
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88 the on-site Quinquenial Review
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89
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90 6. Date of next meeting
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