1. Opening worship 
Present: HST, JN, RF, KM
Prevented: SS, LQ
2. Matters arising 
  2.1 Wrt 3.2. Lighting 
   ACTION: HST to contact Jean Carletta about more replacable fitting? 
   No news yet 
   ACTION: HST&JK to put a request to Trustees for approval for a 
   budget of £10,000 with Gunn: DONE 
  2.2 Wrt 3.3. Carpets 
   ACTION: HST&JK to put a request to Trustees for approval, using 
   recycled carpet tiles: Not yet 
  2.3 Wrt 3.4. Flat 3F2 at 6 Upper Bow 
  We AGREED to go ahead on this basis: Hartley pushed back, with 
  explanation that 'artists' enjoyed a better rate structure, with 
  evidence.  MG and HST agreed to accept his offer of £3,500. 
3. Local Meeting on 12 May 
   We still need someone to attend if possible, as HST can't be there. 
   HST to copy JN and RF with notice to LM Clerks and one of them will
    try to be at LM
4. Time without staff 
   We AGREE that any arrangement with MS and B? will happen until a
    new post is agreed and described.
   For discussion with MG:
    1) What tasks has she been doing which will need to be covered by
       MKE, and what training will be required.
    2) A possible timetable for her availability: where and when
   MG should certainly be _allowed_ to go, but if she's _willing_ to
    be here for some number of weeks in July and August.
   She _might_ want to do at least some of this to get closure.
   So the invitation to a discussion should be tentative: to talk
     about handover tasks?  to talk about what might be possible after 1 July?
   Removal scheduling is an issue, because 
   Catriona is available for the 3 relevant weeks
   Hallmaster _can_ communicate with Xero
   Week 1 is the real point where we need cover to be involved in
    what's going on, but will not now start until 16/17 July
   We need the current staffing timetable, from JN and MG, so we know
    what we need to cover, both over the Fringe and in the autumn
   We _can_ close the building on, e.g. Mondays and on Friday afternoons.
   We do need more casual staff, and if possible ones who will be
   planning to stay
   ACTION: JN to circulate the spreadsheet of duties she compiled.
   July and August are really different from September...
   HST will meet on a regular basis with MKE, both as a group and
    individually.  Scheduling is tricky.  Some regular closures may be
    necessary in order to have some staff overlap, so we can have M4.
   We will have a 'phone tree.
   Some all-hands meetings as well.
   Have to check _both_ flats every week.

   Draft minute:

   From 1 July we need to have arrangements in place to cover all the
   essential responsibilities of the Meeting House Manager.  Exactly
   what this means varies in terms of three distinct periods:

   A) 1--12 July: (Somewhat less than) business as usual
   B) 13 July--31 August: Let to CVenues
   C) 1 September onwards: Business as usual

   We propose to cover business as usual, meaning at a minimum the
   operation of the Meeting House on a day-to-day basis for existing
   lettings and ongoing Quaker use with existing staff: the three
   contract staff (MS, E?, K?)  and the casual staff, supervised as
   necessary by members of the MHMC.

   The extent to which we will be open for new bookings during periods
   A and C will depend on staff availability and fitness for the
   relevant tasks.  We have not yet approached staff about their
   availability and interest in stepping up to more responsible roles,
   and so the scale of operation we can aim at will not be determined
   until we do so.

   We will discuss with MG how the time between now and 1 July can
   best be used to prepare staff for at least the necessary tasks.

   We are prepared to cover supervision and, if necessary, be present,
   during the crucial weeks of period B: 14-19 July*; 2--9 August;
   24--31 August. [HST to check with Hartley about this -- will they
actually be doing setup that week?]


5. Any other business

   5.1 John Renshaw will visit in the week beginning 27 May to begin
   the on-site Quinquenial Review

6. Date of next meeting