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annotate MHMC/2024-05-07/notes.txt @ 643:504d9d8d4e06
dundee
| author | Henry S Thompson <ht@inf.ed.ac.uk> |
|---|---|
| date | Sun, 19 Oct 2025 10:28:09 +0100 |
| parents | 86b39f2ef615 |
| children |
| rev | line source |
|---|---|
| 415 | 1 |
| 2 1. Opening worship | |
| 422 | 3 Present: HST, JN, RF, KM |
| 415 | 4 Prevented: SS, LQ |
| 5 2. Matters arising | |
| 6 2.1 Wrt 3.2. Lighting | |
| 7 ACTION: HST to contact Jean Carletta about more replacable fitting? | |
| 8 No news yet | |
| 9 ACTION: HST&JK to put a request to Trustees for approval for a | |
| 10 budget of £10,000 with Gunn: DONE | |
| 11 2.2 Wrt 3.3. Carpets | |
| 12 ACTION: HST&JK to put a request to Trustees for approval, using | |
| 13 recycled carpet tiles: Not yet | |
| 14 2.3 Wrt 3.4. Flat 3F2 at 6 Upper Bow | |
| 15 We AGREED to go ahead on this basis: Hartley pushed back, with | |
| 16 explanation that 'artists' enjoyed a better rate structure, with | |
| 17 evidence. MG and HST agreed to accept his offer of £3,500. | |
| 18 3. Local Meeting on 12 May | |
| 19 We still need someone to attend if possible, as HST can't be there. | |
| 20 HST to copy JN and RF with notice to LM Clerks and one of them will | |
| 21 try to be at LM | |
| 22 4. Time without staff | |
| 23 We AGREE that any arrangement with MS and B? will happen until a | |
| 24 new post is agreed and described. | |
| 25 For discussion with MG: | |
| 26 1) What tasks has she been doing which will need to be covered by | |
| 27 MKE, and what training will be required. | |
| 28 2) A possible timetable for her availability: where and when | |
| 29 MG should certainly be _allowed_ to go, but if she's _willing_ to | |
| 30 be here for some number of weeks in July and August. | |
| 31 She _might_ want to do at least some of this to get closure. | |
| 32 So the invitation to a discussion should be tentative: to talk | |
| 33 about handover tasks? to talk about what might be possible after 1 July? | |
| 34 Removal scheduling is an issue, because | |
| 35 Catriona is available for the 3 relevant weeks | |
| 36 Hallmaster _can_ communicate with Xero | |
| 37 Week 1 is the real point where we need cover to be involved in | |
|
437
86b39f2ef615
Hartley update on get-in date
Henry Thompson <ht@markup.co.uk>
parents:
422
diff
changeset
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38 what's going on, but will not now start until 16/17 July |
| 415 | 39 We need the current staffing timetable, from JN and MG, so we know |
| 40 what we need to cover, both over the Fringe and in the autumn | |
| 41 We _can_ close the building on, e.g. Mondays and on Friday afternoons. | |
| 42 We do need more casual staff, and if possible ones who will be | |
| 43 planning to stay | |
| 44 ACTION: JN to circulate the spreadsheet of duties she compiled. | |
| 45 July and August are really different from September... | |
| 46 HST will meet on a regular basis with MKE, both as a group and | |
| 47 individually. Scheduling is tricky. Some regular closures may be | |
| 48 necessary in order to have some staff overlap, so we can have M4. | |
| 49 We will have a 'phone tree. | |
| 50 Some all-hands meetings as well. | |
| 416 | 51 Have to check _both_ flats every week. |
| 415 | 52 |
| 53 Draft minute: | |
| 54 | |
| 416 | 55 From 1 July we need to have arrangements in place to cover all the |
| 56 essential responsibilities of the Meeting House Manager. Exactly | |
| 57 what this means varies in terms of three distinct periods: | |
| 58 | |
| 59 A) 1--12 July: (Somewhat less than) business as usual | |
| 60 B) 13 July--31 August: Let to CVenues | |
| 61 C) 1 September onwards: Business as usual | |
| 62 | |
| 63 We propose to cover business as usual, meaning at a minimum the | |
| 64 operation of the Meeting House on a day-to-day basis for existing | |
| 65 lettings and ongoing Quaker use with existing staff: the three | |
| 66 contract staff (MS, E?, K?) and the casual staff, supervised as | |
| 67 necessary by members of the MHMC. | |
| 68 | |
| 69 The extent to which we will be open for new bookings during periods | |
| 70 A and C will depend on staff availability and fitness for the | |
| 71 relevant tasks. We have not yet approached staff about their | |
| 72 availability and interest in stepping up to more responsible roles, | |
| 73 and so the scale of operation we can aim at will not be determined | |
| 74 until we do so. | |
| 75 | |
| 76 We will discuss with MG how the time between now and 1 July can | |
| 77 best be used to prepare staff for at least the necessary tasks. | |
| 78 | |
| 79 We are prepared to cover supervision and, if necessary, be present, | |
| 421 | 80 during the crucial weeks of period B: 14-19 July*; 2--9 August; |
| 81 24--31 August. [HST to check with Hartley about this -- will they | |
| 82 actually be doing setup that week?] | |
| 416 | 83 |
| 84 | |
| 415 | 85 5. Any other business |
| 86 | |
| 87 5.1 John Renshaw will visit in the week beginning 27 May to begin | |
| 88 the on-site Quinquenial Review | |
| 89 | |
| 90 6. Date of next meeting |