--- a/MHMC/2023-06-06/agenda.txt	Mon Jun 05 17:19:38 2023 +0100
+++ b/MHMC/2023-06-06/agenda.txt	Tue Jun 06 12:59:42 2023 +0100
@@ -1,24 +1,18 @@
           Edinburgh Meeting House Management Committee 
-          Tuesday 6 June 5 p.m., in 7 Victoria Terrace 
- 
-Please note the revised time, which I believe is possible for 
-everyone, in person, which I would very much like for our first 
-meeting together.  If you definitely _cannot_ make this time in 
-person, please let me know ASAP so I can arrange for Zoom. 
+          Tuesday 6 June 2 p.m., in 7 Victoria Terrace 
  
 0  New convenor's welcome [Henry] 
    * How I will aim to handle our business
    * A reminder of our remit
-     Guiding principles: First part of
-        https://www.dropbox.com/home/SESAM%20Management%20Committee/Background?di=left_nav_browse&preview=Report+for+Management+Cttee+2017.doc
-     Specific Terms of Reference
-        https://www.dropbox.com/home/SESAM%20Management%20Committee/Policy?di=left_nav_browse&preview=SESAM+MH+Management+Committee+Terms+of+Ref-2022-10-11.docx
-1. Date and time of next meeting 
-2  Matters arising [Henry 8a, 8b; Miranda 6a bullet 3, 9b bullet 4; 
-                    Jackie 11 bullet 3 (maybe)] 
+     Guiding principles: First part of [1]
+     Specific Terms of Reference [2], [5]
+1. Date and time of next meeting
+     [1st week in July?]
+2  Matters arising [Henry 8a, 8b; Miranda 6a bullet 3, 9b bullet 4] 
 3  Manager's update [Miranda] 
-4  Fringe update [D. Sterratt _in absentia_, Miranda] 
+4  Fringe update [Tabled note from David Sterratt, Miranda] 
 5  Victoria Terrace affordability group update ([Henry] 
+     Notes from meeting 2023-05-30 [3]
 7  Room hire (lettings) & marketing 
    7.a Controversial bookings: Common Knowledge [Henry] 
    7.b Quaker weddings: Griffiths/Lawrence [Miranda] 
@@ -28,17 +22,22 @@
         for email: Carried forward] 
 9  Fabric and maintenance 
    9.a [Large projects on hold: None] 
-   9.b Ongoing issues [Miranda, maybe] 
-   9.c Environmental improvements: [Miranda, maybe] 
-   9.d Carpets [Miranda, maybe] 
-   9.e Signage [Miranda, maybe] 
+   9.b Ongoing issues, incl. Lift emergency 'phone [Miranda] 
+   9.d Carpets [Miranda] 
+   9.e Signage [Miranda] 
 
 [shuffle break]
 
 6  Staffing 
-   6.a Moving to operation with one resident manager [Miranda, Henry] 
-       * Where we are
-       * Where we would like to be
-   6.b [Ongoing staffing issues: None] 
+   6.a Moving to operation with one resident manager [Miranda, Henry]
+       Where we are; Where we would like to be [4]
+   6.b Ongoing staffing issues
+       *Issue for decision*: Resident Assistant Warden post renewal [Henry]
 
 10 Time without staff [Henry] 
+
+   [1] https://www.dropbox.com/home/SESAM%20Management%20Committee/Background?di=left_nav_browse&preview=Report+for+Management+Cttee+2017.doc
+   [2] https://www.dropbox.com/home/SESAM%20Management%20Committee/Policy?di=left_nav_browse&preview=SESAM+MH+Management+Committee+Terms+of+Ref-2022-10-11.docx
+   [3] https://www.dropbox.com/home/Victoria%20Terrace%20Affordability%20Group?select=victoria-terrace-affordability-group-2023-05-30-notes.docx
+   [4] https://www.dropbox.com/s/jl98oczqh611cpe/Staffing%20proposal%20May%202023.docx?dl=0
+   [5] https://www.dropbox.com/s/eabc793h6lmstse/MoU_C_Edinburgh_v5.xlsx?dl=0

--- /dev/null	Thu Jan 01 00:00:00 1970 +0000
+++ b/MHMC/2023-06-06/minutes.txt	Tue Jun 06 12:59:42 2023 +0100
@@ -0,0 +1,41 @@
+3: will complete after meeting on 05/06
+4: Fringe Society visited re office space planning; no money yet received;
+   FS accessibility visit next week
+From David Sterratt:
+
+  We finalised the contract with the Fringe Society and both parties have
+  signed it. Regarding the issues raised in the last minutes: (1) We
+  agreed that the Fringe Society will have use of the meeting room from
+  1pm on a Sunday and that meeting house staff will be using the kitchen
+  up until 1.30pm. Friends will need to start departing at 12.45pm. (2)
+  The Fringe Society were content with the liberalised media clause we
+  proposed. (3) The Fringe Society did not, after all, want to use our AV
+  system. 
+
+  We have liaised with the Fringe about operational details including
+  moving the furniture and internet/Wifi connectivity. The conversation
+  with the Fringe networking staff has led to us contacting User2
+  computing and learning how to administer the Wifi access points, which
+  has allowed us to set up a private network for the office and foyer
+  computers. However, the admin interface is set up on David Sterratt's
+  computer, and it may be desirable to install it on a meeting house
+  computer. 
+
+  David Sterratt and Miranda have agreed with David Clarke and other
+  Friends attending 9.30 meeting that it will not be held in the meeting
+  house during the Fringe, but it can still be held on Zoom.
+
+6a: Flat rental figures all in - see drop box folder in Affordability group.
+7b: Wedding planning going well - IT an issue but we can work with what we
+have - Emma & Andy aware when they booked what the MH provided
+8a: quaker (old pw) and quaker-office (new, staff-only)
+(8b: still getting 'mail undelivered' in the spam folder on office@ )
+9b: GSM dialler was brought for install but the wrong sort, so still
+awaiting installation
+9c: Nothing to report
+9d: no decision on carpets - impact of building changes / cafe could change
+decision to be made
+9e: no response from either firm - too busy or job too small - will develop
+my own alternatives
+11 bullet 3 continued
+