Mercurial > hg > rsof
changeset 465:32706d65abeb
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| author | Henry Thompson <ht@markup.co.uk> |
|---|---|
| date | Thu, 27 Jun 2024 12:42:33 +0100 |
| parents | b7098f4ce04e |
| children | caf8bedb7b71 |
| files | MHMC/2024-06-24/minutes.xml |
| diffstat | 1 files changed, 93 insertions(+), 86 deletions(-) [+] |
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--- a/MHMC/2024-06-24/minutes.xml Wed Jun 26 12:50:29 2024 +0100 +++ b/MHMC/2024-06-24/minutes.xml Thu Jun 27 12:42:33 2024 +0100 @@ -15,102 +15,109 @@ <div> <title>Attendance</title> <list type="defn"> - <item term="Present">Rachel Fitzgerald (RF), Katrina McCrea (KM), -Jacqueline Noltingk (JN), + <item term="Present">Rachel Fitzgerald (RF), Miranda Girdlestone +(MG) (in part), Katrina McCrea (KM), +Jacqueline Noltingk (JN), Laragh Quinney (LQ), Henry S. Thompson(HST) </item> - <item term="Prevented">Laragh Quinney (LQ), Sue Sierra (SS)</item> + <item term="Prevented">Sue Sierra (SS)</item> <item term="Copy to">Susie Harding, Neil Turner</item> </list> </div> <div> <title>Transition and hiring</title> - <p>1. Attendance - Present: HST, RF, MG (in part), KM, JN, LQ - Prevented: SS, JA -2. Transition and hiring - 2.1 Recommendations from the outgoing Meeting House Manager - 2.1.1 Transition cover - MG asks for questions - Do you foresee any problems for MEK going forward? - August: 3 people in an office with 2 PCs - Need to work hard to encourage M&K to take annual leave - MG&H need to try to find work to set them wrt the booking mess - E has a project to move forward on sustainable reusables, K - on signage - MEK all of leave cards, fill in and bring it to MG, it's on TeamUp - Security issues: Add safe key to list in FD doc wrt Banking and - financial reporting - Safe is in two parts, MS and MG have keys to the top, there's a - key to the bottom therein - Passwords? - September - carpet changeover will need attention from staff, but - they should be up for it - - E cares for the wee garden and the plants - K/E will be tasked with checking flats - -ACTION: on MG to inventory the safe and send to HST -ACTION: on MG to notify JN when she cancels the utility contract for -3F2, take meter reading and send to JN as she leaves. -ACTION: MG to be sure that new lighting invoice from Gunn is addressed -to AM and goes to JN -ACTION: HST to bring the matter of the intruder alarm back to a - subsequent meeting - 2.1.2 Transition Management structure - MG: Thinks JD is sufficient for what's coming - At AR time, we'll look at the JD if need be - Structure: As flat as possible: when in doubt, send email + <div> + <title> Recommendations from the outgoing Meeting House Manager</title> + <div> + <title> Transition cover</title> + <p>MG asks for questions</p> + <p>Do you foresee any problems for contract staff (Majk Stokes (M), +Eliza Giles (E), Ken Latham (K)) going forward?</p> + <p>August: 3 people in an office with 2 PCs</p> + <p>Need to work hard to encourage M&K to take annual leave</p> + <p class="a">MG & HST to identify work for them to do towards +improving the booking process</p> + <p>E has a project to move forward on sustainable reusables, K + on signage</p> + <p>MEK all have annual leave cards, fill in and bring it to MG, it's on TeamUp</p> + <p>Security issues: Add safe key to list in FD doc wrt Banking and + financial reporting</p> + <p>Safe is in two parts, MS and MG have keys to the top, there's a + key to the bottom therein</p> + <p>Passwords?</p> + <p>September - carpet changeover will need attention from staff, but + they should be up for it</p> + <p>E cares for the wee garden and the plants</p> + <p>K/E will be tasked with checking flats +</p> +<p class="a">on MG to inventory the safe and send to HST</p> +<p class="a">on MG to notify JN when she cancels the utility contract +for 3F2, take meter reading and send to JN as she leaves.</p> +<p class="a">MG to be sure that new lighting invoice from Gunn is addressed +to AM and goes to JN</p> +<p class="a">HST to bring the matter of the intruder alarm back to a + subsequent meeting</p> + </div> + <div> + <title> Transition Management structure</title> + <p>MG: Thinks JD is sufficient for what's coming</p> + <p>At AR time, we'll look at the JD if need be</p> + <p>Structure: As flat as possible: when in doubt, send email to all 3. Leave it up to them to choose who does something that you ask to be done. Work - as a team. - A small uplift across the board, say 1%, would be a good - signal that we recognise their contribution. - Building security in the absence of anyone on the stair -ACTION: HST and MG to arrange for more building keys, for MHMC - contacts and CArts - 2.1.3 Hiring - MG: This [her leaving] is not an uncommon problem, the difficulties - of [the situation] is widely shared - You'll need to reset/review/renew the situation with MEK - for what's coming next, say next 3 months - Gave a relevant JD for Manchester to HST -ACTION: HST to circulate - -ACTION: Get a system for notice when contract renewal - (e.g. maintenance) are coming up. - -ACTION: MG to send August rota to HST -ACTION: HST to send staff rota to RF -ACTION: RF to arrange contact rota - -3. Practical matters during Fringe - 3.1 On-call rota for 7 weeks - ACTION: HST, RF, KM to agree - In case of illness/family urgency, they will contact us if - can't sort out between themselves. - ACTION: MG to get us access to TeamUps - 3.2 Staff rota for 7 weeks - 3.3 Staff tasks during their weeks - ACTION: HST to ask staff to think about this at all-hands on 25/6 -4. Time without staff - [MG: MS was not the AMHM that MG needed -- outstanding MHA, but - resisted attempts to get him to step up sooner.] - [good threshing period -- Job Description is simple to update, key + as a team.</p> + <p>A small uplift across the board, say 1%, would be a good + signal that we recognise their contribution.</p> + <p>Building security in the absence of anyone on the stair</p> +<p class="a">HST and MG to arrange for more building keys, for MHMC + contacts and CArts</p> + </div> + <div> + <title> Hiring</title> + <p>MG: This [her leaving] is not an uncommon problem, the difficulties + of [the situation] are widely shared</p> + <p>You'll need to reset/review/renew the situation with MEK + for what's coming next, say next 3 months</p> + <p>Gave a relevant JD for Manchester to HST</p> +<p class="a">HST to circulate Manchester JD</p> +<p class="a">Get a system for notice when contract renewal + (e.g. maintenance) are coming up.</p> +<p class="a">MG to send August rota to HST</p> +<p class="a">HST to send staff rota to RF</p> +<p class="a">RF to arrange contact rota </p> +</div> + </div> + </div> +<div> + <title> Practical matters during Fringe</title> + <div> + <title> On-call rota for 7 weeks</title> + <p class="a">HST, RF, KM to agree</p> + <p>In case of illness/family urgency, staff will contact us if + can't sort out between themselves.</p> + <p class="a">MG to get HST, RF, KM access to TeamUps</p> + </div> + <div> + <title> Staff rota for 7 weeks</title> + <p class="a">MG, HST to circulate</p> + </div> + <div> + <title> Staff tasks during their weeks</title> + <p class="a">HST to ask staff to think about this at all-hands on 25/6</p> +</div> +</div> +<div> + <title> Time without staff</title> + <p>[MG: MS was not the AMHM that MG needed -- outstanding MHA, but + resisted attempts to get him to step up sooner.]</p> + <p>[good threshing period -- Job Description is simple to update, key part of expectation management is getting the Aims and Objectives - Calling this a Manager post carries an expectation of e.g. a - 5-year plan and a budget. ] - - 4.1 Recommendation to Trustees re Transition Management structure - - 4.2 Recommendation to Trustees re Hiring -5. Date of next meeting - 2 July, 1700, 7 VT -</p> + Calling this a Manager post carries an expectation of e.g. a 5-year + plan and a budget.]</p> +</div> +<div> + <title>Date of next meeting</title> + <p>Tuesday 2 July, 5 p.m., at 7 Victoria Terrace</p> </div> -<div> -<title>Date of next meeting</title> -<p>3 June 2024, 7 p.m., at 7 Victoria Terrace</p> -</div> </body> </doc>