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 <head>
  <title>Meeting
House Management Committee Minutes 2024-05-07</title>
  <author>Convenor: Henry S. Thompson</author>
  <date>Monday 24 June,  p.m., in 7 Victoria Terrace</date>
  <style>.r {margin-left: 3em}
   .a::before {content: "ACTION: "; font-weight: bold}
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<body>
<div>
 <title>Attendance</title>
 <list type="defn">
  <item term="Present">Rachel Fitzgerald (RF), Miranda Girdlestone
(MG) (in part), Katrina McCrea (KM),
Jacqueline Noltingk (JN), Laragh Quinney (LQ),
Henry S. Thompson(HST)
  </item>
  <item term="Prevented">Sue Sierra (SS)</item>
  <item term="Copy to">Susie Harding, Neil Turner</item>
 </list>
</div>
 <div>
  <title>Transition and hiring</title>
   <div>
    <title> Recommendations from the outgoing Meeting House Manager</title>
       <div>
        <title> Transition cover</title>
  <p>MG asks for questions</p>
   <p>Do you foresee any problems for contract staff (Majk Stokes (M),
Eliza Giles (E), Ken Latham (K)) going forward?</p>
     <p>August: 3 people in an office with 2 PCs</p>
       <p>Need to work hard to encourage M&amp;K to take annual leave</p>
       <p class="a">MG &amp; HST to identify work for them to do towards
improving the booking process</p>
       <p>E has a project to move forward on sustainable reusables, K
       on signage</p>
       <p>MEK all have annual leave cards, fill in and bring it to MG, it's on TeamUp</p>
     <p>Security issues: Add safe key to list in FD doc wrt Banking and
       financial reporting</p>
       <p>Safe is in two parts, MS and MG have keys to the top, there's a
       key to the bottom therein</p>
       <p>Passwords?</p>
     <p>September - carpet changeover will need attention from staff, but
       they should be up for it</p>
     <p>E cares for the wee garden and the plants</p>
     <p>K/E will be tasked with checking flats
</p>
<p class="a">on MG to inventory the safe and send to HST</p>
<p class="a">on MG to notify JN when she cancels the utility contract
for 3F2, take meter reading and send to JN as she leaves.</p>
<p class="a">MG to be sure that new lighting invoice from Gunn is addressed
to AM and goes to JN</p>
<p class="a">HST to bring the matter of the intruder alarm back to a
        subsequent meeting</p>
       </div>
       <div>
        <title> Transition Management structure</title>
        <p>MG: Thinks JD is sufficient for what's coming</p>
            <p>At AR time, we'll look at the JD if need be</p>
            <p>Structure: As flat as possible: when in doubt, send email
                       to all 3.  Leave it up to them to choose who
                       does something that you ask to be done.  Work
                       as a team.</p>
            <p>A small uplift across the board, say 1%, would be a good
             signal that we recognise their contribution.</p>
        <p>Building security in the absence of anyone on the stair</p>
<p class="a">HST and MG to arrange for more building keys, for MHMC
        contacts and CArts</p>
       </div>
       <div>
        <title> Hiring</title>
        <p>MG: This [her leaving] is not an uncommon problem, the difficulties
            of [the situation] are widely shared</p>
            <p>You'll need to reset/review/renew the situation with MEK
             for what's coming next, say next 3 months</p>
            <p>Gave a relevant JD for Manchester to HST</p>
<p class="a">HST to circulate Manchester JD</p>
<p class="a">Get a system for notice when contract renewal
        (e.g. maintenance) are coming up.</p>
<p class="a">MG to send August rota to HST</p>
<p class="a">HST to send staff rota to RF</p>
<p class="a">RF to arrange contact rota </p>
</div>
	</div>
      </div>
<div>
 <title> Practical matters during Fringe</title>
   <div>
    <title> On-call rota for 7 weeks</title>
      <p class="a">HST, RF, KM to agree</p>
       <p>In case of illness/family urgency, staff will contact us if
         can't sort out between themselves.</p>
       <p class="a">MG to get HST, RF, KM access to TeamUps</p>
   </div>
   <div>
    <title> Staff rota for 7 weeks</title>
	    <p class="a">MG, HST to circulate</p>
	    </div>
   <div>
    <title> Staff tasks during their weeks</title>
       <p class="a">HST to ask staff to think about this at all-hands on 25/6</p>
</div>
</div>
<div>
 <title> Time without staff</title>
   <p>[MG: MS was not the AMHM that MG needed -- outstanding MHA, but
        resisted attempts to get him to step up sooner.]</p>
   <p>[good threshing period -- Job Description is simple to update, key
    part of expectation management is getting the Aims and Objectives
    Calling this a Manager post carries an expectation of e.g. a 5-year
 plan and a budget.]</p>
</div>
<div>
 <title>Date of next meeting</title>
     <p>Tuesday 2 July, 5 p.m., at 7 Victoria Terrace</p>
 </div>
</body>
</doc>
author	Henry Thompson <ht@markup.co.uk>
date	Thu, 27 Jun 2024 12:42:33 +0100
parents	b7098f4ce04e
children	caf8bedb7b71