Attendance

Transition and hiring -

1. Attendance - Present: HST, RF, MG (in part), KM, JN, LQ - Prevented: SS, JA -2. Transition and hiring - 2.1 Recommendations from the outgoing Meeting House Manager - 2.1.1 Transition cover - MG asks for questions - Do you foresee any problems for MEK going forward? - August: 3 people in an office with 2 PCs - Need to work hard to encourage M&K to take annual leave - MG&H need to try to find work to set them wrt the booking mess - E has a project to move forward on sustainable reusables, K - on signage - MEK all of leave cards, fill in and bring it to MG, it's on TeamUp - Security issues: Add safe key to list in FD doc wrt Banking and - financial reporting - Safe is in two parts, MS and MG have keys to the top, there's a - key to the bottom therein - Passwords? - September - carpet changeover will need attention from staff, but - they should be up for it - - E cares for the wee garden and the plants - K/E will be tasked with checking flats - -ACTION: on MG to inventory the safe and send to HST -ACTION: on MG to notify JN when she cancels the utility contract for -3F2, take meter reading and send to JN as she leaves. -ACTION: MG to be sure that new lighting invoice from Gunn is addressed -to AM and goes to JN -ACTION: HST to bring the matter of the intruder alarm back to a - subsequent meeting - 2.1.2 Transition Management structure - MG: Thinks JD is sufficient for what's coming - At AR time, we'll look at the JD if need be - Structure: As flat as possible: when in doubt, send email +

+ Recommendations from the outgoing Meeting House Manager +

+ Transition cover +

MG asks for questions

Do you foresee any problems for contract staff (Majk Stokes (M), +Eliza Giles (E), Ken Latham (K)) going forward?

August: 3 people in an office with 2 PCs

Need to work hard to encourage M&K to take annual leave

MG & HST to identify work for them to do towards +improving the booking process

E has a project to move forward on sustainable reusables, K + on signage

MEK all have annual leave cards, fill in and bring it to MG, it's on TeamUp

Security issues: Add safe key to list in FD doc wrt Banking and + financial reporting

Safe is in two parts, MS and MG have keys to the top, there's a + key to the bottom therein

Passwords?

September - carpet changeover will need attention from staff, but + they should be up for it

E cares for the wee garden and the plants

K/E will be tasked with checking flats +

on MG to inventory the safe and send to HST

on MG to notify JN when she cancels the utility contract +for 3F2, take meter reading and send to JN as she leaves.

MG to be sure that new lighting invoice from Gunn is addressed +to AM and goes to JN

HST to bring the matter of the intruder alarm back to a + subsequent meeting

+ Transition Management structure +

MG: Thinks JD is sufficient for what's coming

At AR time, we'll look at the JD if need be

Structure: As flat as possible: when in doubt, send email to all 3. Leave it up to them to choose who does something that you ask to be done. Work - as a team. - A small uplift across the board, say 1%, would be a good - signal that we recognise their contribution. - Building security in the absence of anyone on the stair -ACTION: HST and MG to arrange for more building keys, for MHMC - contacts and CArts - 2.1.3 Hiring - MG: This [her leaving] is not an uncommon problem, the difficulties - of [the situation] is widely shared - You'll need to reset/review/renew the situation with MEK - for what's coming next, say next 3 months - Gave a relevant JD for Manchester to HST -ACTION: HST to circulate - -ACTION: Get a system for notice when contract renewal - (e.g. maintenance) are coming up. - -ACTION: MG to send August rota to HST -ACTION: HST to send staff rota to RF -ACTION: RF to arrange contact rota - -3. Practical matters during Fringe - 3.1 On-call rota for 7 weeks - ACTION: HST, RF, KM to agree - In case of illness/family urgency, they will contact us if - can't sort out between themselves. - ACTION: MG to get us access to TeamUps - 3.2 Staff rota for 7 weeks - 3.3 Staff tasks during their weeks - ACTION: HST to ask staff to think about this at all-hands on 25/6 -4. Time without staff - [MG: MS was not the AMHM that MG needed -- outstanding MHA, but - resisted attempts to get him to step up sooner.] - [good threshing period -- Job Description is simple to update, key + as a team.

A small uplift across the board, say 1%, would be a good + signal that we recognise their contribution.

Building security in the absence of anyone on the stair

HST and MG to arrange for more building keys, for MHMC + contacts and CArts

+ Hiring +

MG: This [her leaving] is not an uncommon problem, the difficulties + of [the situation] are widely shared

You'll need to reset/review/renew the situation with MEK + for what's coming next, say next 3 months

Gave a relevant JD for Manchester to HST

HST to circulate Manchester JD

Get a system for notice when contract renewal + (e.g. maintenance) are coming up.

MG to send August rota to HST

HST to send staff rota to RF

RF to arrange contact rota