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+<?xml version='1.0'?>
+<?xml-stylesheet type="text/xsl" href="../../../../lib/xml/doc.xsl" ?>
+<!DOCTYPE doc SYSTEM "../../../../lib/xml/doc.dtd" >
+<doc>
+ <head>
+  <title>Meeting
+House Management Committee Minutes 2024-05-07</title>
+  <author>Convenor: Henry S. Thompson</author>
+  <date>Monday 24 June,  p.m., in 7 Victoria Terrace</date>
+  <style>.r {margin-left: 3em}
+   .a::before {content: "ACTION: "; font-weight: bold}
+  </style>
+ </head>
+<body>
+<div>
+ <title>Attendance</title>
+ <list type="defn">
+  <item term="Present">Rachel Fitzgerald (RF), Katrina McCrea (KM),
+Jacqueline Noltingk (JN),
+Henry S. Thompson(HST)
+  </item>
+  <item term="Prevented">Laragh Quinney (LQ), Sue Sierra (SS)</item>
+  <item term="Copy to">Susie Harding, Neil Turner</item>
+ </list>
+</div>
+ <div>
+  <title>Transition and hiring</title>
+  <p>1. Attendance
+  Present: HST, RF, MG (in part), KM, JN, LQ
+  Prevented: SS, JA
+2. Transition and hiring
+   2.1 Recommendations from the outgoing Meeting House Manager
+       2.1.1 Transition cover
+  MG asks for questions
+   Do you foresee any problems for MEK going forward?
+     August: 3 people in an office with 2 PCs
+       Need to work hard to encourage M&amp;K to take annual leave
+       MG&amp;H need to try to find work to set them wrt the booking mess
+       E has a project to move forward on sustainable reusables, K
+       on signage
+       MEK all of leave cards, fill in and bring it to MG, it's on TeamUp
+     Security issues: Add safe key to list in FD doc wrt Banking and
+       financial reporting
+       Safe is in two parts, MS and MG have keys to the top, there's a
+       key to the bottom therein
+       Passwords?
+     September - carpet changeover will need attention from staff, but
+       they should be up for it
+
+     E cares for the wee garden and the plants
+     K/E will be tasked with checking flats
+
+ACTION: on MG to inventory the safe and send to HST
+ACTION: on MG to notify JN when she cancels the utility contract for
+3F2, take meter reading and send to JN as she leaves.
+ACTION: MG to be sure that new lighting invoice from Gunn is addressed
+to AM and goes to JN
+ACTION: HST to bring the matter of the intruder alarm back to a
+        subsequent meeting
+       2.1.2 Transition Management structure
+        MG: Thinks JD is sufficient for what's coming
+            At AR time, we'll look at the JD if need be
+            Structure: As flat as possible: when in doubt, send email
+                       to all 3.  Leave it up to them to choose who
+                       does something that you ask to be done.  Work
+                       as a team.
+            A small uplift across the board, say 1%, would be a good
+             signal that we recognise their contribution.
+        Building security in the absence of anyone on the stair
+ACTION: HST and MG to arrange for more building keys, for MHMC
+        contacts and CArts
+       2.1.3 Hiring
+        MG: This [her leaving] is not an uncommon problem, the difficulties
+            of [the situation] is widely shared
+            You'll need to reset/review/renew the situation with MEK
+             for what's coming next, say next 3 months
+            Gave a relevant JD for Manchester to HST
+ACTION: HST to circulate
+
+ACTION: Get a system for notice when contract renewal
+        (e.g. maintenance) are coming up.
+
+ACTION: MG to send August rota to HST
+ACTION: HST to send staff rota to RF
+ACTION: RF to arrange contact rota
+
+3. Practical matters during Fringe
+   3.1 On-call rota for 7 weeks
+      ACTION: HST, RF, KM to agree
+       In case of illness/family urgency, they will contact us if
+         can't sort out between themselves.
+      ACTION: MG to get us access to TeamUps
+   3.2 Staff rota for 7 weeks
+   3.3 Staff tasks during their weeks
+       ACTION: HST to ask staff to think about this at all-hands on 25/6
+4. Time without staff
+   [MG: MS was not the AMHM that MG needed -- outstanding MHA, but
+        resisted attempts to get him to step up sooner.]
+   [good threshing period -- Job Description is simple to update, key
+    part of expectation management is getting the Aims and Objectives
+    Calling this a Manager post carries an expectation of e.g. a
+    5-year plan and a budget.   ]
+
+   4.1 Recommendation to Trustees re Transition Management structure
+
+   4.2 Recommendation to Trustees re Hiring
+5. Date of next meeting
+    2 July, 1700, 7 VT
+</p>
+ </div>
+<div>
+<title>Date of next meeting</title>
+<p>3 June 2024, 7 p.m., at 7 Victoria Terrace</p>
+</div>
+</body>
+</doc>