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  <title>Meeting House Management Committee 2024-08-27 Minutes</title>
  <author>Henry S. Thompson</author>
  <date>Tuesday 27
August, 5 p.m.<x:br/>7 Victoria Terrace</date>
  <style>.a::before {content: "ACTION: "; font-weight: bold}</style>
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  <div id="attendance"><title>
Attendance</title>
   <list type="1defn">
    <item term="Present">Rachel Fitzgerald (RF), Katrina McCrea (KM), Laragh
Quinney (LQ), Henry S. Thompson (HST), Majk Stokes (MS) in part</item>
    <item term="Prevented">J. P. Ascher (network problems)</item>
   </list></div><div id="convenors-report"><title>
Convenor’s report</title><div id="f-upper-bow-shower"><title> 4F Upper Bow shower</title><p>2 days after move-in shower packed up, needed new shower and cable,
made good plaster and tile, after 12 days :-(. Details of costs are with
Jackie.</p></div><div id="regular-meetings-with-staff"><title>Regular meetings with
staff</title><div id="with-rachel-2024-08-15"><title> With Rachel
2024-08-15</title><p>Extra WiFi has never worked</p><p>Decided not to have
soup-making to go ahead for Sunday 1 September as Kitchen not in good enough
state.</p></div><div id="with-henry-2024-08-29"><title> With Henry
2024-08-29</title>
                 <p>See actions in <link href="#contract-staff">Contract
staff</link> below</p></div></div><div id="fire-alarm-upgrade"><title> Fire
Alarm upgrade</title><p>Deposit of £500 was paid by Hartley Kemp (HK)</p><p>Beeper which gives feedback on button-press is no longer happening
:-(</p><p>HK asked for a call with HST but never rang.</p>
                                  <p>[HK emailed on 2024-08-29 and
requested relief and/or participation. This will have to be the subject of a
between-meetings decision via email]</p>
</div><div id="kitchen-toilet-leak-into-hideout-café"><title> Kitchen toilet leak into
Hideout Café</title><p>£40 paid to Hassan for his plumber, our plumber did nothing, hasn’t
billed (yet).</p></div><div id="hiring"><title>
Hiring</title><p>We <name>AGREED</name> that we would (seek to) interview any job-sharing
applicants both at once, in person.</p><p class="a">HST to post all
applications to Dropbox</p><p>We <name>AGREED</name> target interview dates of 30/9 and 4/10, all day, here</p>
                        <p class="a">HST to book the Bow Room</p>
<div id="f-sublet-query"><title>
4F sublet query</title><p>we <name>AGREED</name> that HST can say that living in at least during the week is a
requirement of taking the flat, no subletting.</p></div></div><div id="trustees-meeting-2024-08-20"><title> Trustees meeting
2024-08-20</title><p>Trustees approved contracting with Peter Young,
&ldquo;subject to John Renshaw&rdquo; - see <link href="#carpets">Carpets</link> below.</p></div></div><div id="cafe"><title> Caf&eacute;</title><p>Ian Wilson is keen to do a more substantial caf&eacute; offering vegetarian food, but is
willing to undertake a 'pop-up' trial period. Office will ask him in for a chat
in due course.</p></div><div id="c-arts"><title> C Arts</title><p>Setup and
ongoing management suffered from being short-staffed, as well as the
complexity arising from there being two types of staff:  Paid and volunteer.
There were two changes of venue manager in quick succession early on.</p></div><div id="carpets"><title>
Carpets</title><p>We <name>AGREED</name> on the “Sea Blue” sample tile.</p>
<p class="a">MS to finalise arrangements with Peter Young, then ask Jackie
Noltingk (JN) for a deposit of £4000 to be sent to them.</p>
<note>At this point MS left the meeting.</note>
</div>
<div id="business-as-usual-septemberdecember"><title> Business as usual
September–December</title><div id="contract-staff"><title>
Contract staff</title><p class="a">HST to let staff know that the existing uplift will continue
until the new Manager is in post [<name>DONE</name>].</p><p class="a">HST to offer MS the title of Acting Manager in time for the
Thursday meeting [<name>DONE</name>].</p></div><div id="casual-staff"><title>
Casual staff</title><p>Not in a rush to appoint, for a range of reasons, but will look to
advertise again in September.</p></div><div id="end-of-lets"><title> End
of lets</title>
<p>HST and MS will do two walk-throughs of the Meeting House and both flats with HK, one on Friday 30 September to
look for issues, one on at a time subsequent to C Venues and their staff having
left for good.</p>
</div><div id="meeting-room-microphones"><title> Meeting Room microphones</title><p>New light fittings won’t support old mic cables.</p>
<p class="a">MS to liase with Keith Gunn to ask them to minimise the visual
impact of the trays – above the lights, perhaps? [<name>DONE</name>: Keith Gunn
say that over the
lights should be possible.]</p></div></div><div id="payment-for-use-of-johnston-terrace-garden"><title> Payment for use of Johnston
Terrace garden</title><p>We <name>AGREE</name> to pay £200 to the Scottish Wildlife Trust for that.</p>
                                           <p class="a">JN to arrange for this payment.</p>
</div><div id="planning-for-debriefing-meetings"><title> Planning for debriefing
meetings</title><div id="internal"><title>
Internal</title><p>Overtaken, staff meeting on Thursday will in fact do this.</p></div><div id="with-hartley"><title>
With Hartley</title><p class="a">HST to find out how long HK is going to be in Edinburgh, and
arrange a walk-through for Friday or Saturday, include MS in
planning. [<name>Overtaken</name> in part:  initial walk-through agreed for
Friday, request for date for final walk-through sent to HK]</p><p>Wrt a follow-on contract, MSMC can have our own discussion about that
in late September/early October.</p><p>Paradise Green not interested in adding Venue 40. Greenside might be
worth contacting again.</p></div></div><div id="date-of-next-meeting"><title> Date of next meeting</title>
<p>TBA.</p>
</div></body></doc>
author	Henry S Thompson <ht@inf.ed.ac.uk>
date	Tue, 14 Jan 2025 15:02:12 +0000
parents	c7bc21a3f0ab
children