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comparison MHMC/2024-06-24/minutes.xml @ 466:caf8bedb7b71

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HST complete
author Henry Thompson <ht@markup.co.uk>
date Thu, 27 Jun 2024 15:03:14 +0100
parents 32706d65abeb
children d1a1a6a32075
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465:32706d65abeb 466:caf8bedb7b71
24 <item term="Copy to">Susie Harding, Neil Turner</item> 24 <item term="Copy to">Susie Harding, Neil Turner</item>
25 </list> 25 </list>
26 </div> 26 </div>
27 <div> 27 <div>
28 <title>Transition and hiring</title> 28 <title>Transition and hiring</title>
29 <div>
30 <title> Recommendations from the outgoing Meeting House Manager</title>
31 <div> 29 <div>
32 <title> Transition cover</title> 30 <title>Transition cover</title>
33 <p>MG asks for questions</p> 31 <p>MG asks for questions</p>
34 <p>Do you foresee any problems for contract staff (Majk Stokes (M), 32 <p>Do you foresee any problems for contract staff (Majk Stokes (M),
35 Eliza Giles (E), Ken Latham (K)) going forward?</p> 33 Eliza Giles (E), Ken Latham (K)) going forward?</p>
36 <p>August: 3 people in an office with 2 PCs</p> 34 <p>Having 3 people in an office along with 2 PCs is not likely to work
37 <p>Need to work hard to encourage M&amp;K to take annual leave</p> 35 well. So we need to work hard to encourage M&amp;K to take annual leave.</p>
38 <p class="a">MG &amp; HST to identify work for them to do towards 36 <p class="a">MG &amp; HST to identify work for MEK to do during July/August towards
39 improving the booking process</p> 37 improving the booking process</p>
40 <p>E has a project to move forward on sustainable reusables, K 38 <p>E has a project to move forward on sustainable reusables, K
41 on signage</p> 39 on signage</p>
42 <p>MEK all have annual leave cards, fill in and bring it to MG, it's on TeamUp</p> 40 <p>MEK all have annual leave cards, fill in and bring it to MG, it's on TeamUp</p>
43 <p>Security issues: Add safe key to list in FD doc wrt Banking and 41 <p>MG thinks MEK's Job Descriptions are sufficient for what's coming</p>
44 financial reporting</p> 42 <p>At Annual Review time, we'll look at their Job Descriptions if need be.</p>
45 <p>Safe is in two parts, MS and MG have keys to the top, there's a 43 <p>Structure between the three of them should be as flat as possible: when in doubt, send email
46 key to the bottom therein</p> 44 to all three. Leave it up to them to choose who
47 <p>Passwords?</p> 45 does something that you ask to be done. Always be
48 <p>September - carpet changeover will need attention from staff, but 46 encouraging them to work
49 they should be up for it</p>
50 <p>E cares for the wee garden and the plants</p>
51 <p>K/E will be tasked with checking flats
52 </p>
53 <p class="a">on MG to inventory the safe and send to HST</p>
54 <p class="a">on MG to notify JN when she cancels the utility contract
55 for 3F2, take meter reading and send to JN as she leaves.</p>
56 <p class="a">MG to be sure that new lighting invoice from Gunn is addressed
57 to AM and goes to JN</p>
58 <p class="a">HST to bring the matter of the intruder alarm back to a
59 subsequent meeting</p>
60 </div>
61 <div>
62 <title> Transition Management structure</title>
63 <p>MG: Thinks JD is sufficient for what's coming</p>
64 <p>At AR time, we'll look at the JD if need be</p>
65 <p>Structure: As flat as possible: when in doubt, send email
66 to all 3. Leave it up to them to choose who
67 does something that you ask to be done. Work
68 as a team.</p> 47 as a team.</p>
69 <p>A small uplift across the board, say 1%, would be a good 48 <p>A small uplift across the board, say 1%, would be a good
70 signal that we recognise their contribution.</p> 49 signal that we recognise their contribution.</p>
71 <p>Building security in the absence of anyone on the stair</p> 50 </div>
51 <div>
52 <title>Security issues</title>
53 <p>Safe is in two parts, MS and MG have keys to the top, there's a
54 key to the bottom therein</p>
55 <p class="a">MG to add "safe key" to [relevant log]</p>
56 <p class="a">MG to inventory the safe and send to HST</p>
57 <p>Passwords?</p>
58 <p>Building security in the absence of anyone on the stair:</p>
72 <p class="a">HST and MG to arrange for more building keys, for MHMC 59 <p class="a">HST and MG to arrange for more building keys, for MHMC
73 contacts and CArts</p> 60 contacts and CArts</p>
74 </div> 61 <p class="a">HST to bring the matter of the intruder alarm back to a
62 subsequent meeting</p></div>
75 <div> 63 <div>
76 <title> Hiring</title> 64 <title> Hiring</title>
77 <p>MG: This [her leaving] is not an uncommon problem, the difficulties 65 <p>MG: This [her leaving] is not an uncommon problem, the difficulties
78 of [the situation] are widely shared</p> 66 of [the situation] are widely shared</p>
79 <p>You'll need to reset/review/renew the situation with MEK 67 <p>You'll need to reset/review/renew the situation with MEK
80 for what's coming next, say next 3 months</p> 68 for what's coming next, say next 3 months</p>
81 <p>Gave a relevant JD for Manchester to HST</p> 69 <p>Gave a relevant Job Description for Manchester to HST</p>
82 <p class="a">HST to circulate Manchester JD</p> 70 <p class="a">HST to circulate Manchester Job Description</p>
83 <p class="a">Get a system for notice when contract renewal 71 <p class="a">Get a system for notice when contract renewal
84 (e.g. maintenance) are coming up.</p> 72 (e.g. maintenance) are coming up.</p>
85 <p class="a">MG to send August rota to HST</p>
86 <p class="a">HST to send staff rota to RF</p>
87 <p class="a">RF to arrange contact rota </p>
88 </div> 73 </div>
89 </div> 74 <div>
75 <title>Minor points</title>
76 <p>September - carpet changeover will need attention from staff, but
77 they should be up for it</p>
78 <p>E cares for the wee garden and the plants</p>
79 <p>K/E will be tasked with checking empty flat(s) regularly to satisfy insurance</p>
80 <p class="a">MG to notify JN when she cancels the utility contract
81 for 3F2, take meter reading and send to JN as she leaves.</p>
82 <p class="a">MG to be sure that new lighting invoice from Gunn is addressed
83 to Area Meeting and goes to JN</p></div>
90 </div> 84 </div>
91 <div> 85 <div>
92 <title> Practical matters during Fringe</title> 86 <title> Practical matters during Fringe</title>
93 <div> 87 <div>
94 <title> On-call rota for 7 weeks</title> 88 <title> On-call rota for 7 weeks</title>
95 <p class="a">HST, RF, KM to agree</p> 89 <p class="a">RF to arrange contact rota with HST, RF</p>
96 <p>In case of illness/family urgency, staff will contact us if
97 can't sort out between themselves.</p>
98 <p class="a">MG to get HST, RF, KM access to TeamUps</p> 90 <p class="a">MG to get HST, RF, KM access to TeamUps</p>
99 </div> 91 </div>
100 <div> 92 <div>
101 <title> Staff rota for 7 weeks</title> 93 <title> Staff rota for 7 weeks</title>
102 <p class="a">MG, HST to circulate</p> 94 <p>In case of illness/family urgency, staff will contact us if
95 can't sort out between themselves.</p>
96 <p class="a">MG to send August staff rota to HST</p>
97 <p class="a">HST to send staff rota to RF, KM</p>
103 </div> 98 </div>
104 <div> 99 <div>
105 <title> Staff tasks during their weeks</title> 100 <title> Staff tasks during their weeks</title>
106 <p class="a">HST to ask staff to think about this at all-hands on 25/6</p> 101 <p class="a">HST to ask staff to think about this at all-hands on 25/6 <name>DONE</name></p>
107 </div> 102 </div>
108 </div> 103 </div>
109 <div> 104 <div>
110 <title> Time without staff</title> 105 <title> Time without staff</title>
111 <p>[MG: MS was not the AMHM that MG needed -- outstanding MHA, but 106 <p>We have had time without staff, which was taken up with a good threshing session.</p>
107 <p>Job Description is simple to update, key
108 part of expectation management for new hire(s) is getting the Aims and Objectives right.
109 Calling this a 'Manager' post carries an expectation of e.g. a 5-year
110 plan and a budget.</p>
111 <p>[The following will be removed before uploading/circulating outside MHMC]</p>
112 <p>[MG: MS was not the Assistant Meeting House Manager that MG needed --
113 outstanding Meeting House Assistant, but
112 resisted attempts to get him to step up sooner.]</p> 114 resisted attempts to get him to step up sooner.]</p>
113 <p>[good threshing period -- Job Description is simple to update, key
114 part of expectation management is getting the Aims and Objectives
115 Calling this a Manager post carries an expectation of e.g. a 5-year
116 plan and a budget.]</p>
117 </div> 115 </div>
118 <div> 116 <div>
119 <title>Date of next meeting</title> 117 <title>Date of next meeting</title>
120 <p>Tuesday 2 July, 5 p.m., at 7 Victoria Terrace</p> 118 <p>Tuesday 2 July, 5 p.m., at 7 Victoria Terrace</p>
121 </div> 119 </div>