--- a/MHMC/2024-06-24/minutes.xml	Thu Jun 27 12:42:33 2024 +0100
+++ b/MHMC/2024-06-24/minutes.xml	Thu Jun 27 15:03:14 2024 +0100
@@ -26,94 +26,92 @@
 </div>
  <div>
   <title>Transition and hiring</title>
-   <div>
-    <title> Recommendations from the outgoing Meeting House Manager</title>
        <div>
-        <title> Transition cover</title>
+        <title>Transition cover</title>
   <p>MG asks for questions</p>
    <p>Do you foresee any problems for contract staff (Majk Stokes (M),
 Eliza Giles (E), Ken Latham (K)) going forward?</p>
-     <p>August: 3 people in an office with 2 PCs</p>
-       <p>Need to work hard to encourage M&amp;K to take annual leave</p>
-       <p class="a">MG &amp; HST to identify work for them to do towards
+     <p>Having 3 people in an office along with 2 PCs is not likely to work
+well.  So we need to work hard to encourage M&amp;K to take annual leave.</p>
+       <p class="a">MG &amp; HST to identify work for MEK to do during July/August towards
 improving the booking process</p>
        <p>E has a project to move forward on sustainable reusables, K
        on signage</p>
        <p>MEK all have annual leave cards, fill in and bring it to MG, it's on TeamUp</p>
-     <p>Security issues: Add safe key to list in FD doc wrt Banking and
-       financial reporting</p>
-       <p>Safe is in two parts, MS and MG have keys to the top, there's a
-       key to the bottom therein</p>
-       <p>Passwords?</p>
-     <p>September - carpet changeover will need attention from staff, but
-       they should be up for it</p>
-     <p>E cares for the wee garden and the plants</p>
-     <p>K/E will be tasked with checking flats
-</p>
-<p class="a">on MG to inventory the safe and send to HST</p>
-<p class="a">on MG to notify JN when she cancels the utility contract
-for 3F2, take meter reading and send to JN as she leaves.</p>
-<p class="a">MG to be sure that new lighting invoice from Gunn is addressed
-to AM and goes to JN</p>
-<p class="a">HST to bring the matter of the intruder alarm back to a
-        subsequent meeting</p>
-       </div>
-       <div>
-        <title> Transition Management structure</title>
-        <p>MG: Thinks JD is sufficient for what's coming</p>
-            <p>At AR time, we'll look at the JD if need be</p>
-            <p>Structure: As flat as possible: when in doubt, send email
-                       to all 3.  Leave it up to them to choose who
-                       does something that you ask to be done.  Work
+        <p>MG thinks MEK's Job Descriptions are sufficient for what's coming</p>
+            <p>At Annual Review time, we'll look at their Job Descriptions if need be.</p>
+            <p>Structure between the three of them should be as flat as possible: when in doubt, send email
+                       to all three.  Leave it up to them to choose who
+                       does something that you ask to be done.  Always be
+encouraging them to work
                        as a team.</p>
             <p>A small uplift across the board, say 1%, would be a good
              signal that we recognise their contribution.</p>
-        <p>Building security in the absence of anyone on the stair</p>
+       </div>
+<div>
+     <title>Security issues</title>
+       <p>Safe is in two parts, MS and MG have keys to the top, there's a
+       key to the bottom therein</p>
+        <p class="a">MG to add "safe key" to [relevant log]</p>
+ <p class="a">MG to inventory the safe and send to HST</p>
+       <p>Passwords?</p>
+ <p>Building security in the absence of anyone on the stair:</p>
 <p class="a">HST and MG to arrange for more building keys, for MHMC
         contacts and CArts</p>
-       </div>
+<p class="a">HST to bring the matter of the intruder alarm back to a
+        subsequent meeting</p></div>       
        <div>
         <title> Hiring</title>
         <p>MG: This [her leaving] is not an uncommon problem, the difficulties
             of [the situation] are widely shared</p>
             <p>You'll need to reset/review/renew the situation with MEK
              for what's coming next, say next 3 months</p>
-            <p>Gave a relevant JD for Manchester to HST</p>
-<p class="a">HST to circulate Manchester JD</p>
+            <p>Gave a relevant Job Description for Manchester to HST</p>
+<p class="a">HST to circulate Manchester Job Description</p>
 <p class="a">Get a system for notice when contract renewal
         (e.g. maintenance) are coming up.</p>
-<p class="a">MG to send August rota to HST</p>
-<p class="a">HST to send staff rota to RF</p>
-<p class="a">RF to arrange contact rota </p>
 </div>
-	</div>
+	<div>
+ <title>Minor points</title>
+     <p>September - carpet changeover will need attention from staff, but
+       they should be up for it</p>
+     <p>E cares for the wee garden and the plants</p>
+     <p>K/E will be tasked with checking empty flat(s) regularly to satisfy insurance</p>
+<p class="a">MG to notify JN when she cancels the utility contract
+for 3F2, take meter reading and send to JN as she leaves.</p>
+<p class="a">MG to be sure that new lighting invoice from Gunn is addressed
+to Area Meeting and goes to JN</p></div>
       </div>
 <div>
  <title> Practical matters during Fringe</title>
    <div>
-    <title> On-call rota for 7 weeks</title>
-      <p class="a">HST, RF, KM to agree</p>
-       <p>In case of illness/family urgency, staff will contact us if
-         can't sort out between themselves.</p>
+    <title> On-call rota for 7 weeks</title>    
+<p class="a">RF to arrange contact rota with HST, RF</p>
        <p class="a">MG to get HST, RF, KM access to TeamUps</p>
    </div>
    <div>
-    <title> Staff rota for 7 weeks</title>
-	    <p class="a">MG, HST to circulate</p>
+    <title> Staff rota for 7 weeks</title>    
+       <p>In case of illness/family urgency, staff will contact us if
+         can't sort out between themselves.</p>
+<p class="a">MG to send August staff rota to HST</p>
+<p class="a">HST to send staff rota to RF, KM</p>    
 	    </div>
    <div>
     <title> Staff tasks during their weeks</title>
-       <p class="a">HST to ask staff to think about this at all-hands on 25/6</p>
+       <p class="a">HST to ask staff to think about this at all-hands on 25/6 <name>DONE</name></p>
 </div>
 </div>
 <div>
  <title> Time without staff</title>
-   <p>[MG: MS was not the AMHM that MG needed -- outstanding MHA, but
+ <p>We have had time without staff, which was taken up with a good threshing session.</p>
+ <p>Job Description is simple to update, key
+    part of expectation management for new hire(s) is getting the Aims and Objectives right.
+    Calling this a 'Manager' post carries an expectation of e.g. a 5-year
+ plan and a budget.</p>
+ <p>[The following will be removed before uploading/circulating outside MHMC]</p>
+   <p>[MG: MS was not the Assistant Meeting House Manager that MG needed --
+outstanding Meeting House Assistant, but
         resisted attempts to get him to step up sooner.]</p>
-   <p>[good threshing period -- Job Description is simple to update, key
-    part of expectation management is getting the Aims and Objectives
-    Calling this a Manager post carries an expectation of e.g. a 5-year
- plan and a budget.]</p>
 </div>
 <div>
  <title>Date of next meeting</title>