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1 <?xml version='1.0'?>
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2 <?xml-stylesheet type="text/xsl" href="../../../../lib/xml/doc.xsl" ?>
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3 <!DOCTYPE doc SYSTEM "../../../../lib/xml/doc.dtd" >
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4 <doc>
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5 <head>
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6 <title>Meeting
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7 House Management Committee Minutes 2024-05-07</title>
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8 <author>Convenor: Henry S. Thompson</author>
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9 <date>Monday 24 June, p.m., in 7 Victoria Terrace</date>
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10 <style>.r {margin-left: 3em}
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11 .a::before {content: "ACTION: "; font-weight: bold}
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12 </style>
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13 </head>
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14 <body>
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15 <div>
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16 <title>Attendance</title>
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17 <list type="defn">
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18 <item term="Present">Rachel Fitzgerald (RF), Katrina McCrea (KM),
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19 Jacqueline Noltingk (JN),
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20 Henry S. Thompson(HST)
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21 </item>
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22 <item term="Prevented">Laragh Quinney (LQ), Sue Sierra (SS)</item>
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23 <item term="Copy to">Susie Harding, Neil Turner</item>
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24 </list>
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25 </div>
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26 <div>
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27 <title>Transition and hiring</title>
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28 <p>1. Attendance
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29 Present: HST, RF, MG (in part), KM, JN, LQ
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30 Prevented: SS, JA
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31 2. Transition and hiring
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32 2.1 Recommendations from the outgoing Meeting House Manager
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33 2.1.1 Transition cover
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34 MG asks for questions
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35 Do you foresee any problems for MEK going forward?
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36 August: 3 people in an office with 2 PCs
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37 Need to work hard to encourage M&K to take annual leave
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38 MG&H need to try to find work to set them wrt the booking mess
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39 E has a project to move forward on sustainable reusables, K
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40 on signage
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41 MEK all of leave cards, fill in and bring it to MG, it's on TeamUp
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42 Security issues: Add safe key to list in FD doc wrt Banking and
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43 financial reporting
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44 Safe is in two parts, MS and MG have keys to the top, there's a
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45 key to the bottom therein
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46 Passwords?
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47 September - carpet changeover will need attention from staff, but
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48 they should be up for it
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49
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50 E cares for the wee garden and the plants
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51 K/E will be tasked with checking flats
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52
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53 ACTION: on MG to inventory the safe and send to HST
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54 ACTION: on MG to notify JN when she cancels the utility contract for
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55 3F2, take meter reading and send to JN as she leaves.
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56 ACTION: MG to be sure that new lighting invoice from Gunn is addressed
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57 to AM and goes to JN
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58 ACTION: HST to bring the matter of the intruder alarm back to a
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59 subsequent meeting
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60 2.1.2 Transition Management structure
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61 MG: Thinks JD is sufficient for what's coming
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62 At AR time, we'll look at the JD if need be
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63 Structure: As flat as possible: when in doubt, send email
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64 to all 3. Leave it up to them to choose who
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65 does something that you ask to be done. Work
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66 as a team.
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67 A small uplift across the board, say 1%, would be a good
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68 signal that we recognise their contribution.
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69 Building security in the absence of anyone on the stair
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70 ACTION: HST and MG to arrange for more building keys, for MHMC
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71 contacts and CArts
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72 2.1.3 Hiring
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73 MG: This [her leaving] is not an uncommon problem, the difficulties
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74 of [the situation] is widely shared
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75 You'll need to reset/review/renew the situation with MEK
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76 for what's coming next, say next 3 months
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77 Gave a relevant JD for Manchester to HST
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78 ACTION: HST to circulate
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79
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80 ACTION: Get a system for notice when contract renewal
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81 (e.g. maintenance) are coming up.
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82
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83 ACTION: MG to send August rota to HST
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84 ACTION: HST to send staff rota to RF
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85 ACTION: RF to arrange contact rota
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86
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87 3. Practical matters during Fringe
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88 3.1 On-call rota for 7 weeks
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89 ACTION: HST, RF, KM to agree
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90 In case of illness/family urgency, they will contact us if
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91 can't sort out between themselves.
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92 ACTION: MG to get us access to TeamUps
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93 3.2 Staff rota for 7 weeks
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94 3.3 Staff tasks during their weeks
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95 ACTION: HST to ask staff to think about this at all-hands on 25/6
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96 4. Time without staff
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97 [MG: MS was not the AMHM that MG needed -- outstanding MHA, but
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98 resisted attempts to get him to step up sooner.]
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99 [good threshing period -- Job Description is simple to update, key
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100 part of expectation management is getting the Aims and Objectives
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101 Calling this a Manager post carries an expectation of e.g. a
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102 5-year plan and a budget. ]
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103
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104 4.1 Recommendation to Trustees re Transition Management structure
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105
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106 4.2 Recommendation to Trustees re Hiring
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107 5. Date of next meeting
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108 2 July, 1700, 7 VT
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109 </p>
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110 </div>
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111 <div>
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112 <title>Date of next meeting</title>
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113 <p>3 June 2024, 7 p.m., at 7 Victoria Terrace</p>
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114 </div>
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115 </body>
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116 </doc>
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