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author Henry Thompson <ht@markup.co.uk>
date Wed, 26 Jun 2024 12:50:29 +0100
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1 <?xml version='1.0'?>
2 <?xml-stylesheet type="text/xsl" href="../../../../lib/xml/doc.xsl" ?>
3 <!DOCTYPE doc SYSTEM "../../../../lib/xml/doc.dtd" >
4 <doc>
5 <head>
6 <title>Meeting
7 House Management Committee Minutes 2024-05-07</title>
8 <author>Convenor: Henry S. Thompson</author>
9 <date>Monday 24 June, p.m., in 7 Victoria Terrace</date>
10 <style>.r {margin-left: 3em}
11 .a::before {content: "ACTION: "; font-weight: bold}
12 </style>
13 </head>
14 <body>
15 <div>
16 <title>Attendance</title>
17 <list type="defn">
18 <item term="Present">Rachel Fitzgerald (RF), Katrina McCrea (KM),
19 Jacqueline Noltingk (JN),
20 Henry S. Thompson(HST)
21 </item>
22 <item term="Prevented">Laragh Quinney (LQ), Sue Sierra (SS)</item>
23 <item term="Copy to">Susie Harding, Neil Turner</item>
24 </list>
25 </div>
26 <div>
27 <title>Transition and hiring</title>
28 <p>1. Attendance
29 Present: HST, RF, MG (in part), KM, JN, LQ
30 Prevented: SS, JA
31 2. Transition and hiring
32 2.1 Recommendations from the outgoing Meeting House Manager
33 2.1.1 Transition cover
34 MG asks for questions
35 Do you foresee any problems for MEK going forward?
36 August: 3 people in an office with 2 PCs
37 Need to work hard to encourage M&amp;K to take annual leave
38 MG&amp;H need to try to find work to set them wrt the booking mess
39 E has a project to move forward on sustainable reusables, K
40 on signage
41 MEK all of leave cards, fill in and bring it to MG, it's on TeamUp
42 Security issues: Add safe key to list in FD doc wrt Banking and
43 financial reporting
44 Safe is in two parts, MS and MG have keys to the top, there's a
45 key to the bottom therein
46 Passwords?
47 September - carpet changeover will need attention from staff, but
48 they should be up for it
49
50 E cares for the wee garden and the plants
51 K/E will be tasked with checking flats
52
53 ACTION: on MG to inventory the safe and send to HST
54 ACTION: on MG to notify JN when she cancels the utility contract for
55 3F2, take meter reading and send to JN as she leaves.
56 ACTION: MG to be sure that new lighting invoice from Gunn is addressed
57 to AM and goes to JN
58 ACTION: HST to bring the matter of the intruder alarm back to a
59 subsequent meeting
60 2.1.2 Transition Management structure
61 MG: Thinks JD is sufficient for what's coming
62 At AR time, we'll look at the JD if need be
63 Structure: As flat as possible: when in doubt, send email
64 to all 3. Leave it up to them to choose who
65 does something that you ask to be done. Work
66 as a team.
67 A small uplift across the board, say 1%, would be a good
68 signal that we recognise their contribution.
69 Building security in the absence of anyone on the stair
70 ACTION: HST and MG to arrange for more building keys, for MHMC
71 contacts and CArts
72 2.1.3 Hiring
73 MG: This [her leaving] is not an uncommon problem, the difficulties
74 of [the situation] is widely shared
75 You'll need to reset/review/renew the situation with MEK
76 for what's coming next, say next 3 months
77 Gave a relevant JD for Manchester to HST
78 ACTION: HST to circulate
79
80 ACTION: Get a system for notice when contract renewal
81 (e.g. maintenance) are coming up.
82
83 ACTION: MG to send August rota to HST
84 ACTION: HST to send staff rota to RF
85 ACTION: RF to arrange contact rota
86
87 3. Practical matters during Fringe
88 3.1 On-call rota for 7 weeks
89 ACTION: HST, RF, KM to agree
90 In case of illness/family urgency, they will contact us if
91 can't sort out between themselves.
92 ACTION: MG to get us access to TeamUps
93 3.2 Staff rota for 7 weeks
94 3.3 Staff tasks during their weeks
95 ACTION: HST to ask staff to think about this at all-hands on 25/6
96 4. Time without staff
97 [MG: MS was not the AMHM that MG needed -- outstanding MHA, but
98 resisted attempts to get him to step up sooner.]
99 [good threshing period -- Job Description is simple to update, key
100 part of expectation management is getting the Aims and Objectives
101 Calling this a Manager post carries an expectation of e.g. a
102 5-year plan and a budget. ]
103
104 4.1 Recommendation to Trustees re Transition Management structure
105
106 4.2 Recommendation to Trustees re Hiring
107 5. Date of next meeting
108 2 July, 1700, 7 VT
109 </p>
110 </div>
111 <div>
112 <title>Date of next meeting</title>
113 <p>3 June 2024, 7 p.m., at 7 Victoria Terrace</p>
114 </div>
115 </body>
116 </doc>