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author Henry Thompson <ht@markup.co.uk>
date Thu, 25 Apr 2024 16:46:02 +0100
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1 <?xml version='1.0'?>
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2 <?xml-stylesheet type="text/xsl" href="../../../../lib/xml/doc.xsl" ?>
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3 <!DOCTYPE doc SYSTEM "../../../../lib/xml/doc.dtd" >
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4 <doc>
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5 <head>
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6 <title>Notes and Actions from Ken Latham's Annual Employment Review Conversation</title>
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7 <author>Henry S. Thompson</author>
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8 <date>16 Apr 2024</date>
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9 </head>
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10 <body>
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11 <div>
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12 <title>Introduction</title>
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13 <p>Notes from a meeting held on 2024-04-16 with Miranda Girdlestone
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14 (Meeting House Manager), taking the lead and Henry Thompson (Convenor, Meeting House
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15 Management Committee), taking (most of) these notes. The section and
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16 sub-section titles which follow are taken verbatim from the <emph>Employment
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17 Review Conversation</emph> shared with Ken in advance of the meeting.</p>
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18 </div>
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19 <div>
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20 </div>
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21 <div>
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22 <title>Nature of the job</title>
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23 <p>Does your job description accurately reflect the nature of your
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24 duties?</p>
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25 <p>Not entirely, but not sure: I don’t need to think about it, the work
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26 just happens.</p>
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27 <p>What have you done in your role that has made you feel proud/been
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28 pleased with?</p>
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29 <p>Keeping up with what groups need/want and supporting them: it works
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30 nicely. Adding “Where are the toilets” signs and seeing that work.</p>
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31 <p>I have a good picture in my head of what the Meeting House should
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32 look like, I get satisfaction from keeping it so.</p>
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33 <p>[Miranda: You’ve done a good job at training Ellie]</p>
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34 <p>Training casual staff: it goes as well as they can handle</p>
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35 <p>Was there anything that felt less than successful when you attempted
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36 it? And what did you do to improve the situation?</p>
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37 <p>Getting my head around the booking system was hard. Worried as about
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38 to do something I may be breaking something that someone else is already
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39 working on.</p>
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40 <p>Aside from not being involved, not sure.</p>
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41 <p>Not done it often enough to be confident what happens when in the
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42 workflow. Information is in multiple places, computers <em>and</em>
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43 people’s heads.</p>
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44 <p>Putting things in the calendar is fine, but the Hallmaster/money
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45 dataflow is hazy. Worried that, for example, if someone asks to add AV,
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46 aside from just leaving a note for Majk, not sure what is needed to be
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47 sure it doesn’t get lost</p>
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48 <p>ACTION: MG and KL to meet to get a clear story about what KL should
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49 cover and how to do it</p>
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50 <p>What changes have you implemented and how do you think they went/were
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51 received?</p>
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52 <p>Moving the library chairs under the stairs when not in use, working
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53 well.</p>
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54 <p>‘Staff drawer’</p>
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55 <p>Designed, trialed and made work having refreshments just outside the
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56 Meeting Room.</p>
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57 <p>ACTION: MG Review cleaning sheet</p>
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58 </div>
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59 <div>
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60 <title>Obstacles and support</title>
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61 <p>What extra support would you like from me as your manager?</p>
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62 <p>Have you encountered any particular difficulties where you would have
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63 appreciated more support? Can you say why you didn’t ask for support at
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64 the time?</p>
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65 <p>Food Hygiene specifically, more generally what am I in charge of? Do
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66 local Friends know that. Some things are undefined, for instance who
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67 sets up tables…</p>
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68 <p>ACTION: MG, KL, James to coordinate [MG to give a short presentation
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69 to PM about this] [HST to gee up Elders to revisit the [live]
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70 Notices]</p>
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71 </div>
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72 <div>
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73 <title>Quaker Ethos</title>
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74 <p>Do you think the Quaker ethos is nurtured in your work and your
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75 workplace?</p>
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76 <p>Yes</p>
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77 </div>
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78 <div>
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79 <title>Working relationships</title>
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80 <p>How would you describe the relationships you have built with your
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81 colleagues and users of the building?</p>
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82 <p>Good with colleagues. On the same wavelength with Ellie.</p>
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83 <p>Some users give nice comments or a smile, occasionally things go
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84 wonky and people get stressed. People may have lost track of what they
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85 booked, or was booked for them. People feel relaxed, which can lead to
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86 them treating things more like home than somewhere they’ve hired. Mostly
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87 a good thing.</p>
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88 <p>How do you see your role within the team now and how would you like
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89 it to grow?</p>
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90 <p>Not keen on “getting hold of a pile of admin clutter in my head”
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91 [AVP] But it is part of my job, so if there were a way to make it more
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92 doable for me I would get on with it better</p>
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93 </div>
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94 <div>
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95 <title>Work environment</title>
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96 <p>What do you like or dislike about your work environment?</p>
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97 <p>Wrt to being open to the public, if it’s not a busy time, handling
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98 enquiries is good. If the timing is bad, it can be a challenge.</p>
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99 </div>
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100 <div>
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101 <p>——————HST steps away———–</p>
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102 <p>Do you have any suggestions for improving it?</p>
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103 <p>Management/ supervision (if applicable):</p>
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104 <p>How effective is your supervision of the staff for which you are
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105 responsible?</p>
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106 <p>Are any changes in approach desirable?</p>
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107 <p>Training and development needs:</p>
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108 <p>What training have you undergone during the year?</p>
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109 <p>Are there any training opportunities you would like to pursue? Or any
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110 skills you would like to develop?</p>
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111 <p>Overall:</p>
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112 <p>If you could change anything about your role or the way the team
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113 operates, what would it be?</p>
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114 <p>ACTIONS AGREED (including who and when)</p>
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115 </div>
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116 </body>
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117 </doc>