rsof: MHMC/2026-03-02/notes.txt annotate

annotate MHMC/2026-03-02/notes.txt @ 683:0530144a57bd

Complete, as circulated

author	Henry Thompson <ht@markup.co.uk>
date	Sat, 14 Mar 2026 13:53:03 +0000
parents	da1176d9d2dc
children

rev	line source
675 328d58244fb9 bare-bones starting from 2026-01-13 notes Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	1 Meeting House Management Committee Agenda 2026-03-02
328d58244fb9 bare-bones starting from 2026-01-13 notes Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	2 Monday 2 March, 5.15 p.m., in 7 Victoria Terrace
328d58244fb9 bare-bones starting from 2026-01-13 notes Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	3
328d58244fb9 bare-bones starting from 2026-01-13 notes Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	4 * Attendance: JP Ascher, Rachael Fitzgerald, Emma Lawrence, Katrina
679 1d0d63edb587 in progress Henry Thompson <ht@markup.co.uk> parents: 677 diff changeset	5 McCrea (via Zoom), Laragh Quinney, Henry S. Thompson (HST),
1d0d63edb587 in progress Henry Thompson <ht@markup.co.uk> parents: 677 diff changeset	6 Andy Tucker
675 328d58244fb9 bare-bones starting from 2026-01-13 notes Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	7
679 1d0d63edb587 in progress Henry Thompson <ht@markup.co.uk> parents: 677 diff changeset	8 Prevented: Chris Jardine, Duncan Wallace, Sammi Searle
675 328d58244fb9 bare-bones starting from 2026-01-13 notes Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	9
328d58244fb9 bare-bones starting from 2026-01-13 notes Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	10 * Matters Arising
328d58244fb9 bare-bones starting from 2026-01-13 notes Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	11
328d58244fb9 bare-bones starting from 2026-01-13 notes Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	12 * YFGM
683 0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	13
675 328d58244fb9 bare-bones starting from 2026-01-13 notes Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	14 Action on HST: Ask YFGM for feedback about other venues
328d58244fb9 bare-bones starting from 2026-01-13 notes Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	15 Done, no reply as yet.
328d58244fb9 bare-bones starting from 2026-01-13 notes Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	16
328d58244fb9 bare-bones starting from 2026-01-13 notes Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	17 * Managers' report
328d58244fb9 bare-bones starting from 2026-01-13 notes Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	18
683 0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	19 * Fringe Update
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	20
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	21 Still working on getting the multi-year contract finalised. Hartley
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	22 is very busy at the moment but we had a quick meeting on Thursday to
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	23 go over it. He sent us a multi-year contract template that they’ve
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	24 used with the Freemasons, but it contains some clauses we’re not
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	25 happy with. We’ve talked about it though and I understand where he’s
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	26 coming from so I think we can figure something out.
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	27
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	28 He asked if there can be any more flexibility with the Midweek Meeting
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	29 slot. Apparently 75 minutes is a tricky amount of time to program around -
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	30 could it be an hour?
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	31
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	32 Also, he asked if it could be any earlier or later. The current
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	33 contract says between 11:30 and 14:00. He said 11:00 or even 11:15
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	34 would make it easier for him as well.
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	35
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	36 We agreed Action on MH Managers: discuss this with Midweek
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	37 Meeting attendees with an eye to agreeing with some version of
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	38 Hartley's request
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	39
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	40 * Heating Survey
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	41
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	42 Following a visit from from Luths we're still waiting for a promised report
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	43
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	44 A new possibility is what's know as a "mini-heat pump" which can
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	45 be sited inside to provide warm or cool air.
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	46
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	47 St. Augustines are looking at something like this
679 1d0d63edb587 in progress Henry Thompson <ht@markup.co.uk> parents: 677 diff changeset	48
1d0d63edb587 in progress Henry Thompson <ht@markup.co.uk> parents: 677 diff changeset	49 * Charity Rate Monday
1d0d63edb587 in progress Henry Thompson <ht@markup.co.uk> parents: 677 diff changeset	50
683 0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	51 Progress is happening - posters have been put out to advertise it,
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	52 and Ellie has spoken to some groups directly. We haven’t had much
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	53 interest yet from the groups we’ve contacted so far.
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	54
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	55 Part of the feedback has been that even at half-price our rooms
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	56 still aren’t much cheaper than the cheapest venues - which makes it
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	57 not worth the hassle of moving day/venue.
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	58
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	59 * Website update
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	60
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	61 Moving slowly due to circumstances outside of our control, but
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	62 progress is happening.
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	63
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	64 * Full Building Electrical Survey
679 1d0d63edb587 in progress Henry Thompson <ht@markup.co.uk> parents: 677 diff changeset	65
683 0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	66 John Renshaw said this is a thing that should be done every 5 years
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	67 Majk did some research and said he saw somewhere that this was a
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	68 recommendation rather than a requirement, I have asked him to go
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	69 back and find a source on that.
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	70
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	71 We’ve got a few quotes - two for about £3.1k and one for about £
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	72 1.6k! I haven’t had time to go through and see why the cheaper one
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	73 is so much cheaper!
679 1d0d63edb587 in progress Henry Thompson <ht@markup.co.uk> parents: 677 diff changeset	74
683 0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	75 * Lift Condition Report
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	76
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	77 It was recommended - we’d like to get it - £327 - is that ok?
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	78
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	79 We agreed that this should go ahead.
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	80
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	81 * Training Updates
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	82
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	83 We have organised a first aid training at the MH, opening it to
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	84 other organisations like Augustine in order to keep cost to a
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	85 minimum.
679 1d0d63edb587 in progress Henry Thompson <ht@markup.co.uk> parents: 677 diff changeset	86
683 0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	87 We will be doing the same with other essential training in time, and
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	88 we’re exploring options to bring the most opportunities for staff
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	89 learning/training that we will update the MHMC when we have
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	90 finalised our thoughts
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	91
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	92 Inclusive Toilet mention on website:
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	93
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	94 Ellie has written some text for the website about our toilets - are
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	95 the committee ok with this?
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	96
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	97 * Short Version
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	98
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	99 Yes, our toilets are trans-inclusive meaning that toilets labelled
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	100 ‘female’ or ‘male’ are intended for any person for whom these
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	101 facilities are best aligned with their lived experience. There are
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	102 also two un-gendered self-contained cubicles, one of which is
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	103 accessible.
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	104
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	105 Long Version:
679 1d0d63edb587 in progress Henry Thompson <ht@markup.co.uk> parents: 677 diff changeset	106
683 0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	107 Our toilet facilities are trans-inclusive, meaning that toilets
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	108 labelled ‘female’ or ‘male’ are intended for any person for whom
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	109 these facilities are best aligned with their lived
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	110 experience. Further details are outlined below:
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	111
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	112 - There is one accessible, un-gendered facility on the ground floor with a
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	113 private basin, hand rails, a sanitary bin, and free period
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	114 products. The size and layout of the cubicle allows wheelchair
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	115 users to transfer from the left-hand side of the toilet only.
679 1d0d63edb587 in progress Henry Thompson <ht@markup.co.uk> parents: 677 diff changeset	116
683 0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	117 - There is a second un-gendered facility on the ground floor with a
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	118 toilet, basin, baby-changing facilities, a sanitary bin and free period
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	119 products.
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	120
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	121 - There are toilets labelled ‘male’ located on the stairs between
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	122 the ground floor and the first floor which contain 2x urinals, 2x
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	123 individual cubicles, a shared hand washing area, and free period products.
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	124
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	125 - There are toilets labelled ‘female’ located on the mezzanine
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	126 between the first and second floor which contain 3x single cubicle
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	127 toilets each with a sanitary bin, a shared handwashing area, baby
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	128 changing facilities, and free period products.
679 1d0d63edb587 in progress Henry Thompson <ht@markup.co.uk> parents: 677 diff changeset	129
1d0d63edb587 in progress Henry Thompson <ht@markup.co.uk> parents: 677 diff changeset	130 * Full-building wiring survey
1d0d63edb587 in progress Henry Thompson <ht@markup.co.uk> parents: 677 diff changeset	131
1d0d63edb587 in progress Henry Thompson <ht@markup.co.uk> parents: 677 diff changeset	132 EICR 5-year recommendation, we've been doing it, St. Augs ditto
683 0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	133 We Agreed that the Managers should go ahead with this, after a
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	134 review of several quotes.
679 1d0d63edb587 in progress Henry Thompson <ht@markup.co.uk> parents: 677 diff changeset	135
1d0d63edb587 in progress Henry Thompson <ht@markup.co.uk> parents: 677 diff changeset	136 * More thorough lift report
1d0d63edb587 in progress Henry Thompson <ht@markup.co.uk> parents: 677 diff changeset	137
683 0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	138 We Agreed that the Managers should go ahead with this
679 1d0d63edb587 in progress Henry Thompson <ht@markup.co.uk> parents: 677 diff changeset	139
675 328d58244fb9 bare-bones starting from 2026-01-13 notes Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	140 * Financial Report
328d58244fb9 bare-bones starting from 2026-01-13 notes Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	141
683 0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	142 Chris's report was circulated in advance
675 328d58244fb9 bare-bones starting from 2026-01-13 notes Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	143
683 0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	144 Our thanks to Chris, as before this is very helpful and encouraging.
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	145 Could we have some comparisons with last year at our next meeting, please.
680 957beba2ee90 in progress Henry Thompson <ht@markup.co.uk> parents: 679 diff changeset	146
675 328d58244fb9 bare-bones starting from 2026-01-13 notes Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	147 * Works to be undertaken: Bow Room
328d58244fb9 bare-bones starting from 2026-01-13 notes Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	148
683 0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	149 * Bow Room/Asbestos Update
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	150
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	151 The company who did the original test has gone into administration!
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	152 Asbestos regulations changed in 2012, so our previous survey is out
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	153 of date. What we think is best to do now is:
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	154
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	155 - Get a new full building Management Survey.
680 957beba2ee90 in progress Henry Thompson <ht@markup.co.uk> parents: 679 diff changeset	156
683 0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	157 - Get a Refurbishment Survey of the Bow Room - because that’s where
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	158 we’re planning to do the work.
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	159
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	160 - Get more thorough checks under the floor of the Bow Room corridor
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	161 (for potential accessibility improvements) and in the ceiling
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	162 cavities above the Hall and Meeting Room (for
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	163 soundproofing/heating installation)
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	164
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	165 Got 4 quotes for this (all inc VAT)
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	166
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	167 - Forth Asbestos Surveys - £1200
680 957beba2ee90 in progress Henry Thompson <ht@markup.co.uk> parents: 679 diff changeset	168
683 0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	169 The only one who wanted to come and look around before
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	170 quoting. Based very locally, seems very knowledgeable. But he
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	171 is the most expensive by far
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	172
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	173 - ASA Asbestos - £1008
680 957beba2ee90 in progress Henry Thompson <ht@markup.co.uk> parents: 679 diff changeset	174
683 0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	175 They’ve done work at Riddle’s Court around the corner. I spoke
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	176 to the guy on the phone and he gave a good impression, but
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	177 when I asked about coming to visit the site they said they
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	178 wouldn’t normally do that and they would charge for it.
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	179
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	180 - Safe Environment - £960
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	181
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	182 My least favourite - automatic responses, haven’t answered any
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	183 of my questions
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	184
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	185 - Asbestos Building Surveys - £943.20
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	186
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	187 Are sending someone round on Tuesday to have a look
680 957beba2ee90 in progress Henry Thompson <ht@markup.co.uk> parents: 679 diff changeset	188
675 328d58244fb9 bare-bones starting from 2026-01-13 notes Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	189 * Central Edinburgh Sunday fee
328d58244fb9 bare-bones starting from 2026-01-13 notes Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	190
676 e5043fc1ae0a as circulated Henry S Thompson <ht@inf.ed.ac.uk> parents: 675 diff changeset	191 AM Treasurer has asked if we plan to change this. It's currently
680 957beba2ee90 in progress Henry Thompson <ht@markup.co.uk> parents: 679 diff changeset	192 £600. Has been done since 2023 (£512). So maybe £600.
957beba2ee90 in progress Henry Thompson <ht@markup.co.uk> parents: 679 diff changeset	193
957beba2ee90 in progress Henry Thompson <ht@markup.co.uk> parents: 679 diff changeset	194 Need to know when/how much was last increase before deciding, and
957beba2ee90 in progress Henry Thompson <ht@markup.co.uk> parents: 679 diff changeset	195 the Quaker rate idea has been agreed Action HST
676 e5043fc1ae0a as circulated Henry S Thompson <ht@inf.ed.ac.uk> parents: 675 diff changeset	196
675 328d58244fb9 bare-bones starting from 2026-01-13 notes Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	197 * Staff escalation route if they need backup
328d58244fb9 bare-bones starting from 2026-01-13 notes Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	198
676 e5043fc1ae0a as circulated Henry S Thompson <ht@inf.ed.ac.uk> parents: 675 diff changeset	199 The Minutes on this item from 2025-10-20 say:
e5043fc1ae0a as circulated Henry S Thompson <ht@inf.ed.ac.uk> parents: 675 diff changeset	200
e5043fc1ae0a as circulated Henry S Thompson <ht@inf.ed.ac.uk> parents: 675 diff changeset	201 Trustees asked us:
e5043fc1ae0a as circulated Henry S Thompson <ht@inf.ed.ac.uk> parents: 675 diff changeset	202
e5043fc1ae0a as circulated Henry S Thompson <ht@inf.ed.ac.uk> parents: 675 diff changeset	203 "we need ... an assurance from [MHMC] that staff have an
e5043fc1ae0a as circulated Henry S Thompson <ht@inf.ed.ac.uk> parents: 675 diff changeset	204 escalation route whenever they need backup. ... We are happy for
e5043fc1ae0a as circulated Henry S Thompson <ht@inf.ed.ac.uk> parents: 675 diff changeset	205 trustees to be on a reserve backup list in case no-one from MHMC
e5043fc1ae0a as circulated Henry S Thompson <ht@inf.ed.ac.uk> parents: 675 diff changeset	206 is available."
e5043fc1ae0a as circulated Henry S Thompson <ht@inf.ed.ac.uk> parents: 675 diff changeset	207
683 0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	208 All we had in the past was an informal phone tree: MHM---MHMC via
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	209 HST---Trustees via Martin Ward
676 e5043fc1ae0a as circulated Henry S Thompson <ht@inf.ed.ac.uk> parents: 675 diff changeset	210
e5043fc1ae0a as circulated Henry S Thompson <ht@inf.ed.ac.uk> parents: 675 diff changeset	211 What SCALP gave us was more in the direction of how to behave
e5043fc1ae0a as circulated Henry S Thompson <ht@inf.ed.ac.uk> parents: 675 diff changeset	212 towards the police in a less than full-cooperation way. But was not
e5043fc1ae0a as circulated Henry S Thompson <ht@inf.ed.ac.uk> parents: 675 diff changeset	213 really quite what we expected/hoped for for _building staff_.
e5043fc1ae0a as circulated Henry S Thompson <ht@inf.ed.ac.uk> parents: 675 diff changeset	214
683 0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	215 Staff now have a plan they are happy with: Manager contact in
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	216 TeamUp, fallback to MHMC via phone list (on wall) Action Andy to
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	217 create the phone list
680 957beba2ee90 in progress Henry Thompson <ht@markup.co.uk> parents: 679 diff changeset	218
675 328d58244fb9 bare-bones starting from 2026-01-13 notes Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	219 * Policy/procedures for early booking arrivals
676 e5043fc1ae0a as circulated Henry S Thompson <ht@inf.ed.ac.uk> parents: 675 diff changeset	220
e5043fc1ae0a as circulated Henry S Thompson <ht@inf.ed.ac.uk> parents: 675 diff changeset	221 What is the policy wrt Friends opening the front door when they are
e5043fc1ae0a as circulated Henry S Thompson <ht@inf.ed.ac.uk> parents: 675 diff changeset	222 in the Foyer, there are no staff present and someone knocks or
e5043fc1ae0a as circulated Henry S Thompson <ht@inf.ed.ac.uk> parents: 675 diff changeset	223 rings?
e5043fc1ae0a as circulated Henry S Thompson <ht@inf.ed.ac.uk> parents: 675 diff changeset	224
e5043fc1ae0a as circulated Henry S Thompson <ht@inf.ed.ac.uk> parents: 675 diff changeset	225 This may arise if for example someone with a booking arrives more
e5043fc1ae0a as circulated Henry S Thompson <ht@inf.ed.ac.uk> parents: 675 diff changeset	226 than 15 minutes early, a tourist wants to ask questions or look for
e5043fc1ae0a as circulated Henry S Thompson <ht@inf.ed.ac.uk> parents: 675 diff changeset	227 Major Weir...
e5043fc1ae0a as circulated Henry S Thompson <ht@inf.ed.ac.uk> parents: 675 diff changeset	228
e5043fc1ae0a as circulated Henry S Thompson <ht@inf.ed.ac.uk> parents: 675 diff changeset	229 This is clearly complicated, and begs the question of how a Friend
e5043fc1ae0a as circulated Henry S Thompson <ht@inf.ed.ac.uk> parents: 675 diff changeset	230 or Friends may come to be in the Foyer without staff.
e5043fc1ae0a as circulated Henry S Thompson <ht@inf.ed.ac.uk> parents: 675 diff changeset	231
e5043fc1ae0a as circulated Henry S Thompson <ht@inf.ed.ac.uk> parents: 675 diff changeset	232 This interacts with the "be a welcoming place for SESAM" goal.
e5043fc1ae0a as circulated Henry S Thompson <ht@inf.ed.ac.uk> parents: 675 diff changeset	233
683 0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	234 Jonathan Riddell has complained about not being allowed in
680 957beba2ee90 in progress Henry Thompson <ht@markup.co.uk> parents: 679 diff changeset	235
957beba2ee90 in progress Henry Thompson <ht@markup.co.uk> parents: 679 diff changeset	236 The problem is only in general outside M-F 9-5. Outside that time
957beba2ee90 in progress Henry Thompson <ht@markup.co.uk> parents: 679 diff changeset	237 if the outer door is locked, it will only be opened for events 15
957beba2ee90 in progress Henry Thompson <ht@markup.co.uk> parents: 679 diff changeset	238 minutes before a booking.
957beba2ee90 in progress Henry Thompson <ht@markup.co.uk> parents: 679 diff changeset	239
683 0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	240 After MfW on Sunday if there is an event is another tricky point.
680 957beba2ee90 in progress Henry Thompson <ht@markup.co.uk> parents: 679 diff changeset	241
683 0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	242 The Managers are working on an explicit set of guidelines
681 c51060a12fa0 meeting done Henry Thompson <ht@markup.co.uk> parents: 680 diff changeset	243
c51060a12fa0 meeting done Henry Thompson <ht@markup.co.uk> parents: 680 diff changeset	244 Action Andy to send guidelines to Katrina and HST, HST to tidy and
c51060a12fa0 meeting done Henry Thompson <ht@markup.co.uk> parents: 680 diff changeset	245 send to LM Clerks
680 957beba2ee90 in progress Henry Thompson <ht@markup.co.uk> parents: 679 diff changeset	246
675 328d58244fb9 bare-bones starting from 2026-01-13 notes Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	247 * Sale of Alcohol
328d58244fb9 bare-bones starting from 2026-01-13 notes Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	248
328d58244fb9 bare-bones starting from 2026-01-13 notes Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	249 It might be time to test this question with AM, against a background
328d58244fb9 bare-bones starting from 2026-01-13 notes Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	250 of a shift in attitude towards the consumption of alcohol in
328d58244fb9 bare-bones starting from 2026-01-13 notes Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	251 moderation, when the whole of 7VT is being let, and consumption is
328d58244fb9 bare-bones starting from 2026-01-13 notes Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	252 part of having a drink with a show.
328d58244fb9 bare-bones starting from 2026-01-13 notes Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	253
683 0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	254 [Not resolved, carried forward]
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	255
675 328d58244fb9 bare-bones starting from 2026-01-13 notes Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	256 * Convenor of MHMC
328d58244fb9 bare-bones starting from 2026-01-13 notes Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	257
676 e5043fc1ae0a as circulated Henry S Thompson <ht@inf.ed.ac.uk> parents: 675 diff changeset	258 HST leaves the Committee on 1 April...
e5043fc1ae0a as circulated Henry S Thompson <ht@inf.ed.ac.uk> parents: 675 diff changeset	259
683 0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	260 Action HST to produce a list of bullet points wrt what the job entails and
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	261 send to C'ttee (including SS and AT)
681 c51060a12fa0 meeting done Henry Thompson <ht@markup.co.uk> parents: 680 diff changeset	262
683 0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	263 We agreed to move quickly to have a meeting of MHMC without the
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	264 Managers or HST to discuss this and how if necessary the role could
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	265 be split
682 da1176d9d2dc meeting really done Henry Thompson <ht@markup.co.uk> parents: 681 diff changeset	266
683 0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	267 The C'tte expressed its thanks to HST for the many contributions he
0530144a57bd Complete, as circulated Henry Thompson <ht@markup.co.uk> parents: 682 diff changeset	268 has made over the last three years.
681 c51060a12fa0 meeting done Henry Thompson <ht@markup.co.uk> parents: 680 diff changeset	269
675 328d58244fb9 bare-bones starting from 2026-01-13 notes Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	270 * Date of next meeting
328d58244fb9 bare-bones starting from 2026-01-13 notes Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	271
676 e5043fc1ae0a as circulated Henry S Thompson <ht@inf.ed.ac.uk> parents: 675 diff changeset	272 We need to do a reset on what everyone's blackout days are...

Mercurial > hg > rsof

annotate MHMC/2026-03-02/notes.txt @ 683:0530144a57bd