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+<?xml-stylesheet type="text/xsl" href="../../../../lib/xml/doc.xsl" ?>
+<!DOCTYPE doc SYSTEM "../../../../lib/xml/doc.dtd" >
+<doc>
+ <head>
+  <title>Meeting
+House Management Committee Minutes 2024-05-07</title>
+  <author>Convenor: Henry S. Thompson</author>
+  <date>Tuesday 7 May April, 5:15 p.m., in 7 Victoria Terrace</date>
+  <style>.r {margin-left: 3em}
+   .a::before {content: "ACTION: "; font-weight: bold}
+  </style>
+ </head>
+<body>
+<div>
+ <title>Attendance</title>
+ <list type="defn">
+  <item term="Present">Rachel Fitzgerald (RF), Katrina McCrea (KM),
+Jacqueline Noltingk (JN),
+Henry S. Thompson(HST)
+  </item>
+  <item term="Prevented">Laragh Quinney (LQ), Sue Sierra (SS)</item>
+  <item term="Copy to">Susie Harding, Neil Turner</item>
+ </list>
+</div>
+<list type="enum">
+<item>Opening worship Present: HST, JN, RF, KM Prevented: SS, LQ</item>
+<item>Matters arising 2.1 Wrt 3.2. Lighting ACTION: HST to contact Jean
+Carletta about more replacable fitting? No news yet ACTION: HST&amp;JK
+to put a request to Trustees for approval for a budget of £10,000 with
+Gunn: DONE 2.2 Wrt 3.3. Carpets ACTION: HST&amp;JK to put a request to
+Trustees for approval, using recycled carpet tiles: Not yet 2.3 Wrt 3.4.
+Flat 3F2 at 6 Upper Bow We AGREED to go ahead on this basis: Hartley
+pushed back, with explanation that ‘artists’ enjoyed a better rate
+structure, with evidence. MG and HST agreed to accept his offer of
+£3,500.</item>
+<item>Local Meeting on 12 May We still need someone to attend if possible,
+as HST can’t be there. HST to copy JN and RF with notice to LM Clerks
+and one of them will try to be at LM</item>
+<item>Time without staff We AGREE that any arrangement with MS and B? will
+happen until a new post is agreed and described. For discussion with
+MG:</item>
+</list>
+<list type="enum">
+<item>What tasks has she been doing which will need to be covered by MKE,
+and what training will be required.</item>
+<item>A possible timetable for her availability: where and when MG should
+certainly be <emph>allowed</emph> to go, but if she’s <emph>willing</emph> to be
+here for some number of weeks in July and August. She <emph>might</emph>
+want to do at least some of this to get closure. So the invitation to a
+discussion should be tentative: to talk about handover tasks? to talk
+about what might be possible after 1 July? Removal scheduling is an
+issue, because Catriona is available for the 3 relevant weeks Hallmaster
+<emph>can</emph> communicate with Xero Week 1 is the real point where we
+need cover to be involved in what’s going on We need the current
+staffing timetable, from JN and MG, so we know what we need to cover,
+both over the Fringe and in the autumn We <emph>can</emph> close the
+building on, e.g. Mondays and on Friday afternoons. We do need more
+casual staff, and if possible ones who will be planning to stay ACTION:
+JN to circulate the spreadsheet of duties she compiled. July and August
+are really different from September… HST will meet on a regular basis
+with MKE, both as a group and individually. Scheduling is tricky. Some
+regular closures may be necessary in order to have some staff overlap,
+so we can have M4. We will have a ’phone tree. Some all-hands meetings
+as well. Have to check <emph>both</emph> flats every week.</item>
+</list>
+<p>Draft minute:</p>
+<p>From 1 July we need to have arrangements in place to cover all the
+essential responsibilities of the Meeting House Manager. Exactly what
+this means varies in terms of three distinct periods:</p>
+<list type="1defn">
+<item term="A">1–12 July: (Somewhat less than) business as usual</item>
+<item term="B">13 July–31 August: Let to CVenues</item>
+<item term="C">1 September onwards: Business as usual</item>
+</list>
+<p>We propose to cover business as usual, meaning at a minimum the
+operation of the Meeting House on a day-to-day basis for existing
+lettings and ongoing Quaker use with existing staff: the three contract
+staff (MS, E?, K?) and the casual staff, supervised as necessary by
+members of the MHMC.</p>
+<p>The extent to which we will be open for new bookings during periods A
+and C will depend on staff availability and fitness for the relevant
+tasks. We have not yet approached staff about their availability and
+interest in stepping up to more responsible roles, and so the scale of
+operation we can aim at will not be determined until we do so.</p>
+<p>We will discuss with MG how the time between now and 1 July can best
+be used to prepare staff for at least the necessary tasks.</p>
+<p>We are prepared to cover supervision and, if necessary, be present,
+during the crucial weeks of period B: 14-19 July*; 2–9 August; 24–31
+August. [HST to check with Hartley about this – will they actually be
+doing setup that week?]</p>
+<list start="5" style="list-style-type: decimal">
+<item>Any other business</item>
+</list>
+<p>5.1 John Renshaw will visit in the week beginning 27 May to begin the
+on-site Quinquenial Review</p>
+<list start="6" style="list-style-type: decimal">
+<item>Date of next meeting</item>
+</list>
+</body>
+</doc>