# HG changeset patch # User Henry Thompson # Date 1716816644 -7200 # Node ID e384183cf222d2f503e54932a26a2db9f0360501 # Parent dd94df921213b18bf0b954c45e39b0a3696b21f0 from previous minutes with notes.xml jammed in diff -r dd94df921213 -r e384183cf222 MHMC/2024-05-07/minutes.xml --- /dev/null Thu Jan 01 00:00:00 1970 +0000 +++ b/MHMC/2024-05-07/minutes.xml Mon May 27 15:30:44 2024 +0200 @@ -0,0 +1,101 @@ + + + + + + Meeting +House Management Committee Minutes 2024-05-07 + Convenor: Henry S. Thompson + Tuesday 7 May April, 5:15 p.m., in 7 Victoria Terrace + + + +
+ Attendance + + Rachel Fitzgerald (RF), Katrina McCrea (KM), +Jacqueline Noltingk (JN), +Henry S. Thompson(HST) + + Laragh Quinney (LQ), Sue Sierra (SS) + Susie Harding, Neil Turner + +
+ +Opening worship Present: HST, JN, RF, KM Prevented: SS, LQ +Matters arising 2.1 Wrt 3.2. Lighting ACTION: HST to contact Jean +Carletta about more replacable fitting? No news yet ACTION: HST&JK +to put a request to Trustees for approval for a budget of £10,000 with +Gunn: DONE 2.2 Wrt 3.3. Carpets ACTION: HST&JK to put a request to +Trustees for approval, using recycled carpet tiles: Not yet 2.3 Wrt 3.4. +Flat 3F2 at 6 Upper Bow We AGREED to go ahead on this basis: Hartley +pushed back, with explanation that ‘artists’ enjoyed a better rate +structure, with evidence. MG and HST agreed to accept his offer of +£3,500. +Local Meeting on 12 May We still need someone to attend if possible, +as HST can’t be there. HST to copy JN and RF with notice to LM Clerks +and one of them will try to be at LM +Time without staff We AGREE that any arrangement with MS and B? will +happen until a new post is agreed and described. For discussion with +MG: + + +What tasks has she been doing which will need to be covered by MKE, +and what training will be required. +A possible timetable for her availability: where and when MG should +certainly be allowed to go, but if she’s willing to be +here for some number of weeks in July and August. She might +want to do at least some of this to get closure. So the invitation to a +discussion should be tentative: to talk about handover tasks? to talk +about what might be possible after 1 July? Removal scheduling is an +issue, because Catriona is available for the 3 relevant weeks Hallmaster +can communicate with Xero Week 1 is the real point where we +need cover to be involved in what’s going on We need the current +staffing timetable, from JN and MG, so we know what we need to cover, +both over the Fringe and in the autumn We can close the +building on, e.g. Mondays and on Friday afternoons. We do need more +casual staff, and if possible ones who will be planning to stay ACTION: +JN to circulate the spreadsheet of duties she compiled. July and August +are really different from September… HST will meet on a regular basis +with MKE, both as a group and individually. Scheduling is tricky. Some +regular closures may be necessary in order to have some staff overlap, +so we can have M4. We will have a ’phone tree. Some all-hands meetings +as well. Have to check both flats every week. + +

Draft minute:

+

From 1 July we need to have arrangements in place to cover all the +essential responsibilities of the Meeting House Manager. Exactly what +this means varies in terms of three distinct periods:

+ +1–12 July: (Somewhat less than) business as usual +13 July–31 August: Let to CVenues +1 September onwards: Business as usual + +

We propose to cover business as usual, meaning at a minimum the +operation of the Meeting House on a day-to-day basis for existing +lettings and ongoing Quaker use with existing staff: the three contract +staff (MS, E?, K?) and the casual staff, supervised as necessary by +members of the MHMC.

+

The extent to which we will be open for new bookings during periods A +and C will depend on staff availability and fitness for the relevant +tasks. We have not yet approached staff about their availability and +interest in stepping up to more responsible roles, and so the scale of +operation we can aim at will not be determined until we do so.

+

We will discuss with MG how the time between now and 1 July can best +be used to prepare staff for at least the necessary tasks.

+

We are prepared to cover supervision and, if necessary, be present, +during the crucial weeks of period B: 14-19 July*; 2–9 August; 24–31 +August. [HST to check with Hartley about this – will they actually be +doing setup that week?]

+ +Any other business + +

5.1 John Renshaw will visit in the week beginning 27 May to begin the +on-site Quinquenial Review

+ +Date of next meeting + + +