Mercurial > hg > rsof
changeset 267:d1d4110c07f5
Done except for 6
author | Henry Thompson <ht@markup.co.uk> |
---|---|
date | Thu, 15 Jun 2023 13:10:12 +0100 |
parents | 9858be8a1bd4 |
children | cf0f89f76c05 c6c454cceeb1 c126d20c4580 |
files | MHMC/2023-06-06/minutes.xml |
diffstat | 1 files changed, 92 insertions(+), 31 deletions(-) [+] |
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--- a/MHMC/2023-06-06/minutes.xml Wed Jun 14 21:48:32 2023 +0100 +++ b/MHMC/2023-06-06/minutes.xml Thu Jun 15 13:10:12 2023 +0100 @@ -82,7 +82,7 @@ </div> <div id="MGupdate" i="3"> <title>Manager's update</title> - <div id="QCG"> + <div id="QCG" i="3.1"> <title>Quaker Centres Gathering</title> <p>HT and MG attended this. Hearing from other Quaker management teams about their situation, their difficulties and @@ -93,7 +93,7 @@ during August. We hope to get help from Hallmaster (the suppliers of our room booking software).</p> </div> - <div id="PAT"> + <div id="PAT" i="3.2"> <title>PAT testing</title> <p>PAT testing is not required to be yearly. Visual checks, plus a 3-year cycle of testing should be fine. JN checked the insurance and @@ -102,7 +102,7 @@ <p class="action" on="MG">Draft a proposal and send it, noting our agreement, to the Safety Officer of AM Trustees.</p> </div> - <div id="Risk"> + <div id="Risk" i="3.3"> <title>Risk Management Strategy</title> <p>We have a Risk Assessment, but what about a mitigation strategy?</p> <p class='action' on='JN'>forward MG anything we have along these lines.</p> @@ -110,7 +110,7 @@ </div> <div id="fringe" i="4"> <title>Fringe update</title> - <p>[from David Sterratt]</p> + <p>[from David Sterratt (DS)]</p> <display> <p>We finalised the contract with the Fringe Society and both parties have signed it. Regarding the issues raised in the last minutes: (1) We @@ -151,6 +151,44 @@ <p>If the cafe idea goes ahead, we would need to look at possible impact on our relief from Council Tax.</p> </div> + <div id="staffing" i="6"> + <title>Staffing</title> + <div id="org" i="6.1"> + <title>Moving to operation with one resident manager</title> + <p><link href="https://www.dropbox.com/s/jl98oczqh611cpe/Staffing%20proposal%20May%202023.docx?dl=0">Background paper</link> from Miranda</p> + <p></p> + </div> + <div id="flat" i="6.2"> + <title>Ongoing staffing issues</title> + <p><name>Issue for decision:</name> Resident Assistant Warden +post renewal</p> + <p>Moving to operation with one resident manager [Miranda, Henry] + Where we are; Where we would like to be [4] + Ref. MG's paper, to be attached. + 1) Permanent part-time MH Assistant post not refilled, needs + 2) Shift in Majk's role and hours + Two new casual staff + Taken together free MG to do BizDev. + Ken's Sunday? + On a good day, I like Richard sometimes, but not always, clients + like him; liking people is not a requirement, but he's not a good + fit for the Team + + *A*) We ask Trustees to agree to the creation of a new permanent + part-time MH Assistant job starting in September, to be + advertised widely. + + *B*) We will not ask Trustees to agree for Richard and Lauren to + remain in the flat after 31 July. + + ACTION: HT to tell R&L that they have to vacate. + + ACTION: HT to ask DS for time at the next AG meeting (26 June 1200) + for an informal chat with members of the MHC to discuss the + flat(s). +</p> + </div> + </div> <div id="lettings" i="7"> <title>Room hire & marketing</title> <div id="controversy" i="7.1"> @@ -240,54 +278,77 @@ <title>IT</title> <div id="split" i="8.1"> <title>Private and public networks</title> - <p>Done, thanks to David Sterratt. Relevant instructions are + <p>Done, thanks to DS. Now two SSIDs: quaker (old +pw) and quaker-office (new, staff-only). Relevant instructions are in the 'WiFi' folder in the office filing cabinet, and on HT's personal machine at home.</p> </div> <div id="email" i="8.2"> <title>Email issues</title> - <p></p> + <p>There's too much email on too many diverse topics coming in +to <code>office@equaker.org.uk</code>. Things get lost.</p> + <p class="action" on="HT, MG">Meet with Majk to explore +options, e.g. multiple folders, multiple email addresses</p> </div> <p></p> </div> <div id="building" i="9"> <title>Fabric and maintenance</title> + <p>In the past responsibility for keeping track of this topic +has been delegated to a member of the committee.</p> + <p class="action" on="HT">Put this on the agenda for next time.</p> <div id="large" i="9.1"> <title>Large projects on hold</title> - <p></p> + <p>Heat pump, courtyard, waiting on finance (see <link +href="https://www.dropbox.com/s/st5me0skwfrrm89/sesam-management-2023-04-20.docx?dl=0">MHMC +minutes for 2023-04-20, item 9a</link>)</p> </div> - <div id="lift" i="9.2"> - <title>Ongoing issues, incl. Lift emergency 'phone</title> - <p></p> - </div> + <div id="issues" i="9.2"> + <title>Ongoing issues</title> + <div id="wifi2f" i="9.2.1"> + <title>Meeting room wifi</title> + <p>Still broken</p> + <p class="action" on="HT">Meet with DS to discuss state of +networking in 7VT, possible remedial actions</p> + </div> + <div id="glazing" i="9.2.2"> + <title>Glazing in flats</title> + <p>Status unclear, issues with both 3F2 and 4F</p> + <p class="action" on="MG">Prepare brief report for next meeting</p> + </div> + <div id="dialer" i="9.2.3"> + <title>Emergency phone in lift</title> + <p>GSM dialler was installed in the lift on 2023-06-06, +engineer said that it is <emph>not</emph> at risk from end of voice +connnectivity.</p> + <p>There is an issue with the (re)direction for +calls from this phone, which currently is set up to dial MG, then SS. +For obvious reasons, MG's work phone is set up to go to voicemail, but +if that means the call is taken to have gone through, that's a +problem.</p> + <p class="action" on="MG">Experiment further to determine +what the facts are, contact engineer for advice if necessary</p> + </div> + </div> <div id="carpets" i="9.3"> <title>Carpets</title> - <p></p> + <p>No decision yet on carpets. The impact of building changes / cafe could change +decision to be made. No action until after the Fringe at the earliest.</p> + <p class="action" on="MG">Send quotes to JN</p> </div> <div id="signs" i="9.4"> <title>Signage</title> - <p></p> - </div> - <p></p> - </div> - <div id="staffing" i="6"> - <title>Staffing</title> - <div id="org" i="6.1"> - <title>Moving to operation with one resident manager</title> - <p><link href="https://www.dropbox.com/s/jl98oczqh611cpe/Staffing%20proposal%20May%202023.docx?dl=0">Background paper</link> from Miranda</p> - <p></p> - </div> - <div id="flat" i="6.2"> - <title>Ongoing staffing issues</title> - <p><name>Issue for decision:</name> Resident Assistant Warden -post renewal</p> - <p></p> - </div> - <p></p> + <p>MG invited quotes from two firms, both visited but no +response from either. We suppose they are either too busy or the job +is too small. MG will develop alternatives for us to review.</p> + <p class="action" on="MG">Bring a proposal to MHMC in due +course</p> + </div> </div> <div id="woStaff" i="10"> <title>Time without staff</title> - <p></p> + <p>HT and DS held an interim Employment Review with MG on +2023-06-05. The participants agreed on <link href="TBD">a positive report</link>.</p> </div> </body> </doc>