# HG changeset patch
# User Henry Thompson <ht@markup.co.uk>
# Date 1686831012 -3600
# Node ID d1d4110c07f5a6cd3c767214db507b5785a6d8eb
# Parent  9858be8a1bd4601949a90abc7f2f0fa5d5b25a10
Done except for 6

diff -r 9858be8a1bd4 -r d1d4110c07f5 MHMC/2023-06-06/minutes.xml
--- a/MHMC/2023-06-06/minutes.xml	Wed Jun 14 21:48:32 2023 +0100
+++ b/MHMC/2023-06-06/minutes.xml	Thu Jun 15 13:10:12 2023 +0100
@@ -82,7 +82,7 @@
     </div>
   <div id="MGupdate" i="3">
    <title>Manager's update</title>
-    <div id="QCG">
+    <div id="QCG" i="3.1">
      <title>Quaker Centres Gathering</title>
         <p>HT and MG attended this.  Hearing from other
 Quaker management teams about their situation, their difficulties and
@@ -93,7 +93,7 @@
 during August.  We hope to get help from Hallmaster (the suppliers of
 our room booking software).</p>
     </div>
-   <div id="PAT">
+   <div id="PAT" i="3.2">
      <title>PAT testing</title>
       <p>PAT testing is not required to be yearly.  Visual checks, plus a 3-year
 cycle of testing should be fine.  JN checked the insurance and
@@ -102,7 +102,7 @@
         <p class="action" on="MG">Draft a proposal and send it, noting
 our agreement, to the Safety Officer of AM Trustees.</p>
     </div>
-   <div id="Risk">
+   <div id="Risk" i="3.3">
      <title>Risk Management Strategy</title>
       <p>We have a Risk Assessment, but what about a mitigation strategy?</p>
       <p class='action' on='JN'>forward MG anything we have along these lines.</p>
@@ -110,7 +110,7 @@
     </div>  
   <div id="fringe" i="4">
    <title>Fringe update</title>
-   <p>[from David Sterratt]</p>
+   <p>[from David Sterratt (DS)]</p>
   <display>
   <p>We finalised the contract with the Fringe Society and both parties have
   signed it. Regarding the issues raised in the last minutes: (1) We
@@ -151,6 +151,44 @@
       <p>If the cafe idea goes ahead, we would need to look at
 possible impact on our relief from Council Tax.</p>
     </div>
+  <div id="staffing" i="6">
+   <title>Staffing</title>
+      <div id="org" i="6.1">
+        <title>Moving to operation with one resident manager</title>
+       <p><link href="https://www.dropbox.com/s/jl98oczqh611cpe/Staffing%20proposal%20May%202023.docx?dl=0">Background paper</link> from Miranda</p>
+       <p></p>
+    </div>
+      <div id="flat" i="6.2">
+        <title>Ongoing staffing issues</title>
+        <p><name>Issue for decision:</name> Resident Assistant Warden
+post renewal</p>
+       <p>Moving to operation with one resident manager [Miranda, Henry]
+     Where we are; Where we would like to be [4]
+     Ref. MG's paper, to be attached.
+     1) Permanent part-time MH Assistant post not refilled, needs
+     2) Shift in Majk's role and hours
+     Two new casual staff
+     Taken together free MG to do BizDev.
+     Ken's Sunday?
+     On a good day, I like Richard sometimes, but not always, clients
+     like him; liking people is not a requirement, but he's not a good
+     fit for the Team
+
+     *A*) We ask Trustees to agree to the creation of a new  permanent
+          part-time MH Assistant job starting in September, to be
+          advertised widely.
+           
+     *B*)  We will not ask Trustees to agree for Richard and Lauren to
+           remain in the flat after 31 July.
+
+     ACTION: HT to tell R&amp;L that they have to vacate.
+
+     ACTION: HT to ask DS for time at the next AG meeting (26 June 1200)
+            for an informal chat with members of the MHC to discuss the
+            flat(s).
+</p>
+    </div>
+    </div>
   <div id="lettings" i="7">
    <title>Room hire &amp; marketing</title>
       <div id="controversy" i="7.1">
@@ -240,54 +278,77 @@
    <title>IT</title>
       <div id="split" i="8.1">
         <title>Private and public networks</title>
-       <p>Done, thanks to David Sterratt.  Relevant instructions are
+       <p>Done, thanks to DS.  Now two SSIDs: quaker (old
+pw) and quaker-office (new, staff-only).  Relevant instructions are
 in the 'WiFi' folder in the office filing cabinet, and on HT's
 personal machine at home.</p>
     </div>
       <div id="email" i="8.2">
         <title>Email issues</title>
-       <p></p>
+       <p>There's too much email on too many diverse topics coming in
+to <code>office@equaker.org.uk</code>.  Things get lost.</p>
+        <p class="action" on="HT, MG">Meet with Majk to explore
+options, e.g. multiple folders, multiple email addresses</p>
     </div>
    <p></p>
     </div>
   <div id="building" i="9">
    <title>Fabric and maintenance</title>
+       <p>In the past responsibility for keeping track of this topic
+has been delegated to a member of the committee.</p>
+       <p class="action" on="HT">Put this on the agenda for next time.</p>
       <div id="large" i="9.1">
         <title>Large projects on hold</title>
-       <p></p>
+       <p>Heat pump, courtyard, waiting on finance (see <link
+href="https://www.dropbox.com/s/st5me0skwfrrm89/sesam-management-2023-04-20.docx?dl=0">MHMC
+minutes for 2023-04-20, item 9a</link>)</p>
     </div>
-      <div id="lift" i="9.2">
-        <title>Ongoing issues, incl. Lift emergency 'phone</title>
-       <p></p>
-    </div>
+      <div id="issues" i="9.2">
+        <title>Ongoing issues</title>
+        <div id="wifi2f" i="9.2.1">
+          <title>Meeting room wifi</title>
+          <p>Still broken</p>
+          <p class="action" on="HT">Meet with DS to discuss state of
+networking in 7VT, possible remedial actions</p>
+        </div>
+        <div id="glazing" i="9.2.2">
+          <title>Glazing in flats</title>
+          <p>Status unclear, issues with both 3F2 and 4F</p>
+          <p class="action" on="MG">Prepare brief report for next meeting</p>
+        </div>
+        <div id="dialer" i="9.2.3">
+          <title>Emergency phone in lift</title>
+          <p>GSM dialler was installed in the lift on 2023-06-06,
+engineer said that it is <emph>not</emph> at risk from end of voice
+connnectivity.</p>
+          <p>There is an issue with the (re)direction for
+calls from this phone, which currently is set up to dial MG, then SS.
+For obvious reasons, MG's work phone is set up to go to voicemail, but
+if that means the call is taken to have gone through, that's a
+problem.</p>
+          <p class="action" on="MG">Experiment further to determine
+what the facts are, contact engineer for advice if necessary</p>
+       </div>
+      </div>
       <div id="carpets" i="9.3">
         <title>Carpets</title>
-       <p></p>
+          <p>No decision yet on carpets. The impact of building changes / cafe could change
+decision to be made.  No action until after the Fringe at the earliest.</p>
+          <p class="action" on="MG">Send quotes to JN</p>
     </div>
       <div id="signs" i="9.4">
         <title>Signage</title>
-       <p></p>
-    </div>
-   <p></p>
-    </div>
-  <div id="staffing" i="6">
-   <title>Staffing</title>
-      <div id="org" i="6.1">
-        <title>Moving to operation with one resident manager</title>
-       <p><link href="https://www.dropbox.com/s/jl98oczqh611cpe/Staffing%20proposal%20May%202023.docx?dl=0">Background paper</link> from Miranda</p>
-       <p></p>
-    </div>
-      <div id="flat" i="6.2">
-        <title>Ongoing staffing issues</title>
-        <p><name>Issue for decision:</name> Resident Assistant Warden
-post renewal</p>
-       <p></p>
-    </div>
-   <p></p>
+       <p>MG invited quotes from two firms, both visited but no
+response from either.  We suppose they are either too busy or the job
+is too small.  MG will develop alternatives for us to review.</p>
+        <p class="action" on="MG">Bring a proposal to MHMC in due
+course</p>
+      </div>
     </div>
   <div id="woStaff" i="10">
    <title>Time without staff</title>
-   <p></p>
+   <p>HT and DS held an interim Employment Review with MG on
+2023-06-05.  The participants agreed on <link href="TBD">a positive report</link>.</p>
     </div>
  </body>
 </doc>