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author Henry S Thompson <ht@inf.ed.ac.uk>
date Fri, 21 Jul 2023 20:21:05 +0100
parents 5620673f8809 (current diff) a04d9c5bea3e (diff)
children 7e0d779b9558
files
diffstat 4 files changed, 267 insertions(+), 12 deletions(-) [+]
line wrap: on
line diff
--- a/MHMC/2023-06-06/minutes.html	Fri Jul 21 20:20:30 2023 +0100
+++ b/MHMC/2023-06-06/minutes.html	Fri Jul 21 20:21:05 2023 +0100
@@ -117,7 +117,7 @@
 8b: IT - Email issues / Google Workspace</a></h4></li><li><h4>2.3 <a href="#6a"><a href="https://www.dropbox.com/s/st5me0skwfrrm89/sesam-management-2023-04-20.docx?dl=0">MHM_2023-04-20</a>
 6a bullet 3: Staffing</a></h4></li><li><h4>2.4 <a href="#9b"><a href="https://www.dropbox.com/s/st5me0skwfrrm89/sesam-management-2023-04-20.docx?dl=0">MHM_2023-04-20</a>
 9b bullet 4: Fabric and maintenance - secondary glazing in the kitchen of 4F</a></h4></li><li><h4>2.4 <a href="#9c"><a href="https://www.dropbox.com/s/st5me0skwfrrm89/sesam-management-2023-04-20.docx?dl=0">MHM_2023-04-20</a>
-9c: Fabric and maintenance</a></h4></li><li><h2>3 <a href="#MGupdate">Manager's update</a></h2></li><li><h4>3.1 <a href="#QCG">Quaker Centres Gathering</a></h4></li><li><h4>3.2 <a href="#PAT">PAT testing</a></h4></li><li><h4>3.3 <a href="#Risk">Risk Management Strategy</a></h4></li><li><h2>4 <a href="#fringe">Fringe update</a></h2></li><li><h2>5 <a href="#VTAG">Victoria Terrace affordability group update</a></h2></li><li><h2>6 <a href="#staffing">Staffing</a></h2></li><li><h4>6.1 <a href="#org">Moving to operation with one resident manager</a></h4></li><li><h4>6.2 <a href="#flat">Ongoing staffing issues</a></h4></li><li><h2>7 <a href="#lettings">Room hire &amp; marketing</a></h2></li><li><h4>7.1 <a href="#controversy">Controversial bookings: Common Knowledge</a></h4></li><li><h4>7.2 <a href="#weddings">Quaker weddings: Griffiths/Lawrence</a></h4></li><li><h2>8 <a href="#IT">IT</a></h2></li><li><h4>8.1 <a href="#split">Private and public networks</a></h4></li><li><h4>8.2 <a href="#email">Email issues</a></h4></li><li><h2>9 <a href="#building">Fabric and maintenance</a></h2></li><li><h4>9.1 <a href="#large">Large projects on hold</a></h4></li><li><h4>9.2 <a href="#issues">Ongoing issues</a></h4></li><li><h4>9.2.1 <a href="#wifi2f">Meeting room wifi</a></h4></li><li><h4>9.2.2 <a href="#glazing">Glazing in flats</a></h4></li><li><h4>9.2.3 <a href="#dialer">Emergency phone in lift</a></h4></li><li><h4>9.3 <a href="#carpets">Carpets</a></h4></li><li><h4>9.4 <a href="#signs">Signage</a></h4></li><li><h2>10 <a href="#woStaff">Time without staff</a></h2></li><li><h2>A.  <a href="#actions">Action items</a></h2></li></ul></div><div class="body"><div id="introduction" i="0"><h2>0 <a name="introduction">New convenor's welcome</a></h2><div id="business" i="0.1"><h4>0.1 <a name="business">How HT will aim to handle our business</a></h4><p>For routine business we'll proceed informally, and HT will
+9c: Fabric and maintenance</a></h4></li><li><h2>3 <a href="#MGupdate">Manager's update</a></h2></li><li><h4>3.1 <a href="#QCG">Quaker Centres Gathering</a></h4></li><li><h4>3.2 <a href="#PAT">PAT testing</a></h4></li><li><h4>3.3 <a href="#Risk">Risk Management Strategy</a></h4></li><li><h2>4 <a href="#fringe">Fringe update</a></h2></li><li><h2>5 <a href="#VTAG">Victoria Terrace affordability group update</a></h2></li><li><h2>6 <a href="#staffing">Staffing</a></h2></li><li><h4>6.1 <a href="#org">Moving to operation with one resident manager</a></h4></li><li><h4>6.2 <a href="#flat">Ongoing staffing issues</a></h4></li><li><h2>7 <a href="#lettings">Room hire &amp; marketing</a></h2></li><li><h4>7.1 <a href="#controversy">Controversial bookings: Common Knowledge</a></h4></li><li><h4>7.2 <a href="#weddings">Quaker weddings: Griffiths/Lawrence</a></h4></li><li><h2>8 <a href="#IT">IT</a></h2></li><li><h4>8.1 <a href="#split">Private and public networks</a></h4></li><li><h4>8.2 <a href="#email">Email issues</a></h4></li><li><h2>9 <a href="#building">Fabric and maintenance</a></h2></li><li><h4>9.1 <a href="#large">Large projects on hold</a></h4></li><li><h4>9.2 <a href="#issues">Ongoing issues</a></h4></li><li><h4>9.2.1 <a href="#wifi2f">Meeting room wifi</a></h4></li><li><h4>9.2.2 <a href="#glazing">Glazing in flats</a></h4></li><li><h4>9.2.3 <a href="#dialer">Emergency phone in lift</a></h4></li><li><h4>9.2.4 <a href="#intruder">Intruder alarm</a></h4></li><li><h4>9.3 <a href="#carpets">Carpets</a></h4></li><li><h4>9.4 <a href="#signs">Signage</a></h4></li><li><h2>10 <a href="#woStaff">Time without staff</a></h2></li><li><h2>A.  <a href="#actions">Action items</a></h2></li></ul></div><div class="body"><div id="introduction" i="0"><h2>0 <a name="introduction">New convenor's welcome</a></h2><div id="business" i="0.1"><h4>0.1 <a name="business">How HT will aim to handle our business</a></h4><p>For routine business we'll proceed informally, and HT will
 take notes.  Suitably cleaned up and filled out, these will appear in
 the circulated minutes.</p><p>For important matters, or for any matter by request, we'll
 move into Meeting for Worship for Church Affairs mode, HT acting as
@@ -135,7 +135,7 @@
 Quaker management teams about their situation, their difficulties and
 their strategies was very helpful.</p><p>We heard particular details relevant to us of how others manage the booking
 process, incoming email and staffing.  Integrating these is an urgent
-project for us: MG and Majk Stokes will tackle planning for this
+project for us: MG and Majk Stokes (MS) will tackle planning for this
 during August.  We hope to get help from Hallmaster (the suppliers of
 our room booking software).</p></div><div id="PAT" i="3.2"><h4>3.2 <a name="PAT">PAT testing</a></h4><p>PAT testing is not required to be yearly.  Visual checks, plus a 3-year
 cycle of testing should be fine.  JN checked the insurance and
@@ -168,7 +168,7 @@
 been received as yet.
    They will visit again next week to look at accessibility issues.</p></div><div id="VTAG" i="5"><h2>5 <a name="VTAG">Victoria Terrace affordability group update</a></h2><p><a href="https://www.dropbox.com/s/0dg79uqslj6jbbi/victoria-terrace-affordability-group-2023-05-30-notes.docx?dl=0">Notes from meeting 2023-05-30</a></p><p>See the above for details.  Some topics of interest to us:</p><ul class=" "><li>Quotes from various rental agents for the Upper Bow
 flat, with our without upgrading</li><li>Some details on the suggested use of some of the foyer as a caf&#xe9;.</li></ul><p>If the cafe idea goes ahead, we would need to look at
-possible impact on our relief from Council Tax.</p></div><div id="staffing" i="6"><h2>6 <a name="staffing">Staffing</a></h2><div id="org" i="6.1"><h4>6.1 <a name="org">Moving to operation with one resident manager</a></h4><p><a href="https://www.dropbox.com/s/jl98oczqh611cpe/Staffing%20proposal%20May%202023.docx?dl=0">Background paper</a> from MG</p><p>See above for details.  Key points:</p><ul class=" "><li>Permanent part-time MH Assistant post not refilled, needs to be</li><li>Shift in Majk's role and hours</li><li>Two new casual staff</li></ul><p>Taken together this will free MG to do BizDev.</p><p class="minute"><href xmlns="" xmlns:x="http://www.w3.org/1999/xhtml" name="MHMC_2023-06-06_1"/><b>Minute MHMC_2023-06-06_1</b> We ask Trustees to agree to the creation of a new  permanent
+possible impact on our relief from Council Tax.</p></div><div id="staffing" i="6"><h2>6 <a name="staffing">Staffing</a></h2><div id="org" i="6.1"><h4>6.1 <a name="org">Moving to operation with one resident manager</a></h4><p><a href="https://www.dropbox.com/s/jl98oczqh611cpe/Staffing%20proposal%20May%202023.docx?dl=0">Background paper</a> from MG</p><p>See above for details.  Key points:</p><ul class=" "><li>Permanent part-time MH Assistant post not refilled, needs to be</li><li>Shift in MS's role and hours</li><li>Two new casual staff</li></ul><p>Taken together this will free MG to do BizDev.</p><p class="minute"><href xmlns="" xmlns:x="http://www.w3.org/1999/xhtml" name="MHMC_2023-06-06_1"/><b>Minute MHMC_2023-06-06_1</b> We ask Trustees to agree to the creation of a new  permanent
           part-time MH Assistant job starting in September, to be
           advertised widely.</p></div><div id="flat" i="6.2"><h4>6.2 <a name="flat">Ongoing staffing issues</a></h4><p><b>Issue for decision:</b> Resident Assistant Warden
 post renewal</p><p class="minute"><href xmlns="" xmlns:x="http://www.w3.org/1999/xhtml" name="MHMC_2023-06-06_2"/><b>Minute
@@ -233,20 +233,24 @@
     over-catered, but fridge issue sorted. Photographer will come early.
     IT for overlow in the Hall is an issue but we can work with what we
     have: Emma and Andy were aware of what the MH provided when they booked.
-    Additional purchase of AV equipment is <i>not</i> required, MG does not recommend it for AM.
+    Additional purchase of AV equipment is <i>not</i> required, MG does
+not recommend it for AM just for this event.
     With respect to numbers, looks like 80&#x2013;90 from outside invitees, not much feedback from
-    local Friends, but usual suspects would be 20&#x2013;30, so probably 100+.</p></div></div><div id="IT" i="8"><h2>8 <a name="IT">IT</a></h2><div id="split" i="8.1"><h4>8.1 <a name="split">Private and public networks</a></h4><p>Done, thanks to DS.  Now two SSIDs: quaker (old
+    local Friends, but usual suspects would be 20&#x2013;30, so probably 100+.</p><p>With respect to AV, note that AM's plan to purchase an OWL
+microphone/camera/speaker unit is fine on the understanding it's for general AM use.</p></div></div><div id="IT" i="8"><h2>8 <a name="IT">IT</a></h2><div id="split" i="8.1"><h4>8.1 <a name="split">Private and public networks</a></h4><p>Done, thanks to DS.  Now two SSIDs: quaker (old
 pw) and quaker-office (new, staff-only).  Relevant instructions are
 in the 'WiFi' folder in the office filing cabinet, and on HT's
 personal machine at home.</p></div><div id="email" i="8.2"><h4>8.2 <a name="email">Email issues</a></h4><p>There's too much email on too many diverse topics coming in
-to <code>office@equaker.org.uk</code>.  Things get lost.</p><p xmlns="" xmlns:x="http://www.w3.org/1999/xhtml" class="action" id="action_8"><b xmlns="http://www.w3.org/1999/xhtml">Action HT, MG:</b> Meet with Majk to explore
+to <code>office@equaker.org.uk</code>.  Things get lost.</p><p xmlns="" xmlns:x="http://www.w3.org/1999/xhtml" class="action" id="action_8"><b xmlns="http://www.w3.org/1999/xhtml">Action HT, MG:</b> Meet with MS to explore
 options, e.g. multiple folders, multiple email addresses</p></div><p/></div><div id="building" i="9"><h2>9 <a name="building">Fabric and maintenance</a></h2><p>In the past responsibility for keeping track of this topic
 has been delegated to a member of the committee.</p><p xmlns="" xmlns:x="http://www.w3.org/1999/xhtml" class="action" id="action_9"><b xmlns="http://www.w3.org/1999/xhtml">Action HT:</b> Put this on the agenda for next time.</p><div id="large" i="9.1"><h4>9.1 <a name="large">Large projects on hold</a></h4><p>Heat pump, courtyard, waiting on finance (see <a href="https://www.dropbox.com/s/st5me0skwfrrm89/sesam-management-2023-04-20.docx?dl=0">MHMC
 minutes for 2023-04-20, item 9a</a>)</p></div><div id="issues" i="9.2"><h4>9.2 <a name="issues">Ongoing issues</a></h4><div id="wifi2f" i="9.2.1"><h4>9.2.1 <a name="wifi2f">Meeting room wifi</a></h4><p>Still broken</p><p xmlns="" xmlns:x="http://www.w3.org/1999/xhtml" class="action" id="action_10"><b xmlns="http://www.w3.org/1999/xhtml">Action HT:</b> Meet with DS to discuss state of
-networking in 7VT, possible remedial actions</p></div><div id="glazing" i="9.2.2"><h4>9.2.2 <a name="glazing">Glazing in flats</a></h4><p>Status unclear, issues with both 3F2 and 4F</p><p xmlns="" xmlns:x="http://www.w3.org/1999/xhtml" class="action" id="action_11"><b xmlns="http://www.w3.org/1999/xhtml">Action MG:</b> Prepare brief report for next meeting</p></div><div id="dialer" i="9.2.3"><h4>9.2.3 <a name="dialer">Emergency phone in lift</a></h4><p>GSM dialler was installed in the lift on 2023-06-06,
-engineer said that it is <i>not</i> at risk from end of voice
-connnectivity.</p><p>There is an issue with the (re)direction for
-calls from this phone, which currently is set up to dial MG, then SS.
+networking in 7VT, possible remedial actions</p></div><div id="glazing" i="9.2.2"><h4>9.2.2 <a name="glazing">Glazing in flats</a></h4><p>Status unclear, issues with both 3F2 and 4F</p><p xmlns="" xmlns:x="http://www.w3.org/1999/xhtml" class="action" id="action_11"><b xmlns="http://www.w3.org/1999/xhtml">Action MG:</b> Prepare brief report for next meeting</p></div><div id="dialer" i="9.2.3"><h4>9.2.3 <a name="dialer">Emergency phone in lift</a></h4><p>Engineer has said that it is <i>not</i> at risk from end of voice
+connnectivity.</p></div><div id="intruder" i="9.2.4"><h4>9.2.4 <a name="intruder">Intruder alarm</a></h4><p>A GSM dialler has been fitted to the intruder alarm and it no longer sounds
+on the stair when the building is opened or closed.</p><p>There is an issue with the (re)direction for
+calls from this phone.  If the alarm rings for longer than 30 seconds then it calls MG, then MS, then SS. It <i>should</i> not call the other two if MG answers the
+phone. Currently it has returned to default settings and calls all of us.
+Since our meeting IMMS have agreed to come in and reset the alarm this week. which currently is set up to dial MG, then SS.
 For obvious reasons, MG's work phone is set up to go to voicemail, but
 if that means the call is taken to have gone through, that's a
 problem.</p><p xmlns="" xmlns:x="http://www.w3.org/1999/xhtml" class="action" id="action_12"><b xmlns="http://www.w3.org/1999/xhtml">Action MG:</b> Experiment further to determine
@@ -259,7 +263,7 @@
 in July, then poll for date/time.</p><p xmlns="" xmlns:x="http://www.w3.org/1999/xhtml" class="action"><a xmlns="http://www.w3.org/1999/xhtml" href="#action_6"><b>Action HT:</b></a> Tell R&amp;L that they have to vacate.</p><p xmlns="" xmlns:x="http://www.w3.org/1999/xhtml" class="action"><a xmlns="http://www.w3.org/1999/xhtml" href="#action_7"><b>Action HT:</b></a> Ask DS for time at the next
 Affordability Group meeting (26 June 1200) for an informal chat with members of the MHC to discuss the
             flat(s).</p><p xmlns="" xmlns:x="http://www.w3.org/1999/xhtml" class="action"><a xmlns="http://www.w3.org/1999/xhtml" href="#action_9"><b>Action HT:</b></a> Put this on the agenda for next time.</p><p xmlns="" xmlns:x="http://www.w3.org/1999/xhtml" class="action"><a xmlns="http://www.w3.org/1999/xhtml" href="#action_10"><b>Action HT:</b></a> Meet with DS to discuss state of
-networking in 7VT, possible remedial actions</p><p xmlns="" xmlns:x="http://www.w3.org/1999/xhtml" class="action"><a xmlns="http://www.w3.org/1999/xhtml" href="#action_8"><b>Action HT, MG:</b></a> Meet with Majk to explore
+networking in 7VT, possible remedial actions</p><p xmlns="" xmlns:x="http://www.w3.org/1999/xhtml" class="action"><a xmlns="http://www.w3.org/1999/xhtml" href="#action_8"><b>Action HT, MG:</b></a> Meet with MS to explore
 options, e.g. multiple folders, multiple email addresses</p><p xmlns="" xmlns:x="http://www.w3.org/1999/xhtml" class="action"><a xmlns="http://www.w3.org/1999/xhtml" href="#action_5"><b>Action JN:</b></a> forward MG anything we have along these lines.</p><p xmlns="" xmlns:x="http://www.w3.org/1999/xhtml" class="action"><a xmlns="http://www.w3.org/1999/xhtml" href="#action_2"><b>Action MG:</b></a> Lone worker lanyard alarms. Carried forward.</p><p xmlns="" xmlns:x="http://www.w3.org/1999/xhtml" class="action"><a xmlns="http://www.w3.org/1999/xhtml" href="#action_3"><b>Action MG:</b></a> Installing LED lighting.  Carried forward.</p><p xmlns="" xmlns:x="http://www.w3.org/1999/xhtml" class="action"><a xmlns="http://www.w3.org/1999/xhtml" href="#action_4"><b>Action MG:</b></a> Draft a proposal and send it, noting
 our agreement, to the Safety Officer of AM Trustees.</p><p xmlns="" xmlns:x="http://www.w3.org/1999/xhtml" class="action"><a xmlns="http://www.w3.org/1999/xhtml" href="#action_11"><b>Action MG:</b></a> Prepare brief report for next meeting</p><p xmlns="" xmlns:x="http://www.w3.org/1999/xhtml" class="action"><a xmlns="http://www.w3.org/1999/xhtml" href="#action_12"><b>Action MG:</b></a> Experiment further to determine
 what the facts are, contact engineer for advice if necessary</p><p xmlns="" xmlns:x="http://www.w3.org/1999/xhtml" class="action"><a xmlns="http://www.w3.org/1999/xhtml" href="#action_13"><b>Action MG:</b></a> Send quotes to JN</p><p xmlns="" xmlns:x="http://www.w3.org/1999/xhtml" class="action"><a xmlns="http://www.w3.org/1999/xhtml" href="#action_14"><b>Action MG:</b></a> Bring a proposal to MHMC in due
Binary file MHMC/2023-06-06/minutes.pdf has changed
--- a/MHMC/2023-06-06/minutes.xml	Fri Jul 21 20:20:30 2023 +0100
+++ b/MHMC/2023-06-06/minutes.xml	Fri Jul 21 20:21:05 2023 +0100
@@ -313,7 +313,7 @@
           <p>Engineer has said that it is <emph>not</emph> at risk from end of voice
 connnectivity.</p>
         </div>
-       <div id="intruder">
+       <div id="intruder" i="9.2.4">
         <title>Intruder alarm</title>
         <p>A GSM dialler has been fitted to the intruder alarm and it no longer sounds
 on the stair when the building is opened or closed.</p>
--- /dev/null	Thu Jan 01 00:00:00 1970 +0000
+++ b/MHMC/2023-07-13/minutes.xml	Fri Jul 21 20:21:05 2023 +0100
@@ -0,0 +1,251 @@
+<?xml version='1.0'?>
+<?xml-stylesheet type="text/xsl" href="../../../lib/xml/doc.xsl" ?>
+<!DOCTYPE doc SYSTEM "../../../lib/xml/doc.dtd" [
+  <!ENTITY prev "https://www.dropbox.com/s/7leals7ain2hk1t/sesam-management-2023-06-06-minutes.pdf">
+]>
+<doc>
+ <head>
+  <title>Minutes MHMC 2023-07-13</title>
+  <title>Edinburgh Meeting House Management Committee</title>
+  <author>Henry S. Thompson, Convenor</author>
+  <date>Thursday 13 July 6:30 p.m., in 7 Victoria Terrace</date>
+    <style type="text/css">.minute {margin-left: 1cm; border-left:
+2px solid red; padding-left: 2px}
+    div.toc ul.naked {padding-left: 0 ! important}</style>
+ </head>
+ <body>
+  <div><list type="1defn">
+   <item term="Present:">Miranda Girdlestone (MG), Jackie Noltingk (JN), John
+Phillips (JP), Laragh Quinney (LQ), Sue Sierra (SS), Henry Thompson (HT)</item>
+   <item term="Prevented:"></item>
+   <item term="Copies to:">Marilyn Higgins (MH), Neil Turner (NT), David
+Sterratt (DS)</item>
+  </list></div>
+  <div id="next">
+   <title>Date and time of next meeting</title>
+      <p class="action" on="HT">Email membership for available weeks
+in September, then poll for date/time.</p>
+    </div>
+  <div id="arising">
+   <title>Matters arising</title>
+   <div id="a_1">
+    <link href="&prev;#next">MHM_2023-06-06  1 Next
+meeting</link>
+        <p>On HT: "Email membership ...": <name>Done</name>.</p>
+   </div>
+      <div id="a_p_6a">
+        <link href="https://www.dropbox.com/s/st5me0skwfrrm89/sesam-management-2023-04-20.docx?dl=0">MHM_2023-04-20 6a bullet 3: Staffing</link>
+       <p>Carried forward.</p>
+       <p class="action" on="MG">Lone worker lanyard alarms.</p>
+    </div>
+      <div id="a_p_9c">
+        <title><link href="https://www.dropbox.com/s/st5me0skwfrrm89/sesam-management-2023-04-20.docx?dl=0">MHM_2023-04-20</link>
+9c: Fabric and maintenance</title>
+      <p>Carried forward.</p> 
+      <p class="action" on="MG">Installing LED lighting.</p>
+     </div>
+   <div id="a_3.2">
+    <title><link href="&prev;#PAT">MHM_2023-06-06</link> 3.2 PAT Testing</title>
+    <p>Carried forward.</p><p class="action" on="MG">Draft a proposal and send it, noting our agreement, to the Safety Officer of AM
+Trustees.</p>
+   </div>
+   <div id="a_3.3">
+    <title><link href="&prev;#PAT">MHM_2023-06-06</link> 3.3 Risk management
+strategy</title> <p>On JN: "forward MG anything we have along these lines".
+<name>Done</name>, see also <link href="#Risk">below under 4.1</link>.</p>
+   </div>
+   <div id="a_6.2">
+    <title><link href="&prev;#staff">MHM_2023-06-06</link> 6.2 Ongoing staffing issues</title>
+    <p>On HT: "Tell R&amp;L that they have to vacate."  <name>Done</name>, with a minimum of fuss.</p>
+    <p>On HT: "Ask DS for time at the next Affordability Group
+meeting (26 June 1200) for an informal chat with members of the MHC to discuss
+the flat(s)".  <name>Not done</name>, see <link href="#flats">below under 6
+Upper Bow Flats</link>.</p>
+   </div>
+   <div id="a_8.2">
+    <title><link href="&prev;#email">MHM_2023-06-06</link> 8.2 Email issues</title>
+    <p>On HT, MG: "Meet with Majk Stokes (MS) to explore options, e.g. multiple folders,
+multiple email addresses".  <name>Done</name>, but more work needed. See <link href="#email">below under Email issues</link></p>
+   </div>   
+   <div id="a_9">
+    <title><link href="&prev;#staffing">MHM_2023-06-06</link> 9. Fabric and Maintenance</title>
+    <p>On HT: "Put [F&amp;M specialist needed] on the agenda for next time."  <name>Done</name>, see <link href="#building">below under Fabric and Maintenance</link>.</p>
+   </div>
+    <div id="a_9.2.1">
+     <title><link href="&prev;#wifi2f">MHM_2023-06-06</link> 9.2.1 Meeting room wifi</title>
+     <p>On HT: "Meet with DS to discuss state of networking in 7VT, possible remedial
+actions." <name>Done</name>, but more work needed.  See <link href="#wifi2f">below under Meeting Room wifi</link>.</p></div>
+   <div id="a_9.2.2">
+    <title><link href="&prev;#glazing">MHM_2023-06-06</link> 9.2.2
+Glazing in flats</title> 
+    <p>Carried forward.</p>
+    <p class="action" on="MG">Prepare brief report for next meeting</p>
+   </div>
+   <div id="a_9.2.3">
+    <title><link href="&prev;#dialer">MHM_2023-06-06</link> 9.2.3 Emergency phone in lift</title>
+    <p>On MG: [error in original minutes]. <name>Done</name>.</p>
+   </div>
+   <div id="a_9.2.4">
+    <title><link href="&prev;#intruder">MHM_2023-06-06</link> 9.2.4 Intruder alarm</title>
+    <p>On MG: "Experiment further to determine what the facts are, contact engineer for advice if necessary"</p>
+   <p>See <link href="#alarm">below under Alarm callout phone</link>.</p></div>
+   <div id="a_9.3">
+    <title><link href="&prev;#">MHM_2023-06-06</link> 9.3 Carpets</title>
+    <p>Carried forward.</p>
+    <p class="action" on="MG">Send quotes to JN.</p>
+   </div>
+   <div id="a_9.4">
+    <title><link href="&prev;#wifi2f">MHM_2023-06-06</link> 9.4 Signage</title>
+    <p>Carried forward.</p>
+    <p class="action" on="MG">Bring a proposal to MHMC in due
+course.</p>
+   </div>
+  </div>
+  <div id="convenor">
+   <title>Convenor's report</title>
+   <p>HT still struggling to manage the multitude of Dropbox accounts, Google
+groups and GMail accounts involved in this job.</p>
+   <p class="action" on="HT">Make all relevent Dropbox accounts and Google
+groups use the MHMCC email address, i.e. <code>sesam.emh.management@gmail.com</code>.</p>
+   <p>MG and HST have agreed to have regular meetings to share status updates.</p>
+  </div>
+  <div id="MGupdate">
+   <title>Manager's update</title>
+   <p>[festival news from MG, including JP's]</p>
+   <p>Green... might be interested </p>
+   <p>We need to talk about room rates.  QCG meeting say Aug./Sep. is time. 
+Last year they put prices up 10/15%, but less this year to come.  Smaller
+groups/charity .  Was discussed about this time last year, we'll look in the
+minutes.  November 2022 has some agreements, Item 7b in 2022-11-03</p>
+   <p>We said 'no' to DO days this year.</p>
+   <p class="action" on="HT">Put this on the agenda for next time.</p>
+   <p>Peace in the Heart has a block booking in October, but no news.</p>
+   <p class="action" on="MG">Contact AM Clerk for an about</p>
+   <p>Upper Bow drainpipe sorted ?  There is another leak in the interior
+courtyard which we have no clue about, but is dangerous in winter.</p>
+   <p>Tony Peach is getting frail, and struggling with lack of contact from the
+office staff that he formerly enjoyed.  We agreed that this is not part of
+office staff's duties, and that other channels are in place for addressing his situation.</p>
+   <div id="Risk">
+     <title>Risk Management Strategy</title>
+    <p>MG is planning to take JP's task document [ref?] and look at all the tasks and see where
+they need planned cover in case of whatever.  NT has been working on an
+<emph>assessment</emph> document.  Some feedback from MG to NT (best via JK) on points that
+he might want to include would be welcome.  During COVID the MH Risk Assessment was updated
+regularly in response to (changing) ScotGov regulations. Martin @@ is involve
+with his AM H&amp;S coordinator hat on.</p>
+    <p class="action" id="MG">Move that work forward, and share material with
+JK as appropriate.</p>
+    </div>
+    </div>  
+  <div id="VTAG">
+   <title>Victoria Terrace affordability group update</title>
+   <p><link href="https://www.dropbox.com/s/oyhogrblz6n54d8/victoria-terrace-affordability-group-2023-06-26-notes.docx?dl=0">Notes from meeting 2023-06-26</link></p>
+   <p>See the above for details.  Some topics of interest to us:</p>
+      <list>
+        <item>Some alternative back-of-the envelop financial plans</item>
+        <item>A lengthy discussion of the caf&eacute; idea</item>
+      </list>
+    </div>
+  <div id="staffing">
+   <title>Staffing</title>
+      <div id="assistant">
+        <title>Additional Meeting House Assistant</title>
+       <p>Last time we asked Trustees to agree to the creation of a new  permanent
+          part-time MH Assistant job starting in September, to be
+          advertised widely, and they agreed.  This has been put on hold.</p>
+        <p>MG decided the timing wasn't right so early, and will take that
+forward in a month or so.</p>
+    </div>
+   <div id="casual">
+    <title>Additional casual staff</title>
+    <p>One candidate for casual staff, interviewed and was appropriate, will
+be approached shortly with an offer.  He would be able to cover Saturdays and Sundays.  No
+other applications, two other enquiries that didn't convert.  MG will advertise
+again, we are looking forward to a period of being short-staffed.  Exploiting
+routes into the post-graduate student communities might help.</p>
+   </div>
+    </div>
+  <div id="lettings">
+   <title>Room hire &amp; marketing</title>
+      <div id="weddings">
+        <title>Quaker weddings: Griffiths/Lawrence</title>
+       <p>It all went smoothly.</p>
+    </div>
+    </div>
+  <div id="IT">
+   <title>IT</title>
+      <div id="email">
+        <title>Email issues</title>
+       <div id="email_1">
+        <title>Booking form email issues</title>
+        <p>HT has fixed the major problem with Google refusing to allow booking
+requests from the online form to pass through its hands.</p>
+       <p>A problem with the online form that means a default reply doesn't go
+to the booker's email address remains, awaiting an upgrade to the underlying
+web server.</p>
+       <p class="action" on="HT">Liaise with DS when he returns from holiday to
+make sure this gets done.</p>
+       </div>
+       <div id="email_2">
+        <title>Email to office@equaker</title>
+       <p>There's too much email on too many diverse topics coming in
+to <code>office@equaker.org.uk</code>.  Things get lost.</p>
+        <p>HT discussed this with MS, but needs more time to explore options.</p>
+       <p class="action" on="HT">Draft a proposal for upgrading email handling.</p>
+       </div>
+    </div>
+    </div>
+  <div id="building">
+   <title>Fabric and maintenance</title>   
+   <div id="specialist">
+    <title>New committee member?</title>
+    <p>We need someone to cover the Staffing portfolio.  Please send
+suggestions to HT for him to include in a request to NomComm.</p>
+   </div>
+      <div id="large">
+        <title>Large projects on hold</title>
+    </div>
+      <div id="issues">
+        <title>Ongoing issues</title>
+        <div id="wifi2f">
+          <title>Meeting room wifi</title>
+         <p>[HT] Deferred until September</p>
+        </div>
+        <div id="alarm">
+          <title>Alarm callout phone</title>
+         <p>A GSM dialler has been fitted to the intruder alarm and it no longer sounds on the stair when the building is opened or closed.</p>
+          <p>There is an issue with the (re)direction for calls from this
+phone. If the alarm rings for longer than 30 seconds then it calls MG, then MS,
+then SS. It should not call the other two if MG answers the phone.  Sounder
+runs for 20 minutes, then turns off (Noise Abatement), but continues flashing. Currently it has returned to default settings and calls all of us. Since our meeting IMMS have agreed to come in and reset the alarm this week. which currently is set up to dial MG, then SS. For obvious reasons, MG's work phone is set up to go to voicemail, but if that means the call is taken to have gone through, that's a problem.</p>
+         <p>Unofficial test when someone (not actually an intruder) came in
+through the stair, called MG, MS and SS, then around again, at which point MS picked up
+and, we think, pressed '8' which is the way to signal that you've picked up
+(solving the answerphone problem, because it doesn't press '8').  This stops
+the calling, but someone still needs to come to the building to switch off the
+alarm itself.</p>
+         <p>A subsequent intentional test has been done, leaving a few
+questions but overall things are better.</p>
+       </div>
+      </div>
+    </div>  
+  <div id="flats">
+   <title>6 Upper Bow</title>
+   <p>Decision process for refurbishment, including discussion with VTAG</p>
+   <p>Quinquennial report [ref?] lists things that need repair.  This is
+involved at least to some extent.</p>
+   <p>Request from Richard West for furniture from 3F2.  Rental agents all
+agreed that we should rent the flat furnished.</p>
+   <p class="action" on="MG, HT">Check the condition of the furniture RW has in
+mind, and unless it's in bad shape tell RW 'no'.</p>
+  </div>
+  <div id="woStaff">
+   <title>Time without staff</title>
+    </div>
+  <div class="appendix" id="actions">
+   <title>Action items</title>
+   <div class="actions"/>
+  </div>
+ </body>
+</doc>