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at beginning of meeting itself
author Henry Thompson <ht@markup.co.uk>
date Thu, 13 Jul 2023 17:26:49 +0100
parents 0925374241b6
children 0b9b0c9919d1
files MHMC/2023-07-13/minutes.xml
diffstat 1 files changed, 50 insertions(+), 37 deletions(-) [+]
line wrap: on
line diff
--- a/MHMC/2023-07-13/minutes.xml	Thu Jul 13 13:14:07 2023 +0100
+++ b/MHMC/2023-07-13/minutes.xml	Thu Jul 13 17:26:49 2023 +0100
@@ -5,7 +5,7 @@
 ]>
 <doc>
  <head>
-  <title>Agenda</title>
+  <title>Minutes MHMC 2023-07-13</title>
   <title>Edinburgh Meeting House Management Committee</title>
   <author>Henry S. Thompson, Convenor</author>
   <date>Thursday 13 July 6:30 p.m., in 7 Victoria Terrace</date>
@@ -28,33 +28,33 @@
     </div>
   <div id="arising">
    <title>Matters arising</title>
-   <div id="p_1">
-    <title><link href="&prev;#next">MHM_2023-06-06</link> 1 Next
-meeting</title>
-        <p>On HT: "@@@ FIXME": <name>Done</name>.</p>
+   <div id="a_1">
+    <link href="&prev;#next">MHM_2023-06-06  1 Next
+meeting</link>
+        <p>On HT: "Email membership ...": <name>Done</name>.</p>
    </div>
-      <div id="pp_6a">
-        <title><link href="https://www.dropbox.com/s/st5me0skwfrrm89/sesam-management-2023-04-20.docx?dl=0">MHM_2023-04-20</link>
-6a bullet 3: Staffing</title>
-       <p class="action" on="MG">Lone worker lanyard alarms. Carried forward.</p>
+      <div id="a_p_6a">
+        <link href="https://www.dropbox.com/s/st5me0skwfrrm89/sesam-management-2023-04-20.docx?dl=0">MHM_2023-04-20 6a bullet 3: Staffing</link>
+       <p>Carried forward.</p>
+       <p class="action" on="MG">Lone worker lanyard alarms.</p>
     </div>
-      <div id="pp_9c">
+      <div id="a_p_9c">
         <title><link href="https://www.dropbox.com/s/st5me0skwfrrm89/sesam-management-2023-04-20.docx?dl=0">MHM_2023-04-20</link>
 9c: Fabric and maintenance</title>
-      <p class="action" on="MG">Installing LED lighting.  Carried forward.</p>
+      <p>Carried forward.</p> 
+      <p class="action" on="MG">Installing LED lighting.</p>
      </div>
-   <div id="p_3.2">
+   <div id="a_3.2">
     <title><link href="&prev;#PAT">MHM_2023-06-06</link> 3.2 PAT Testing</title>
-    <p class="action" on="MG">Draft a proposal and send it, noting our agreement, to the Safety Officer of AM
-Trustees.  Carried forward.</p>
+    <p>Carried forward.</p><p class="action" on="MG">Draft a proposal and send it, noting our agreement, to the Safety Officer of AM
+Trustees.</p>
    </div>
-   <div id="p_3.3">
-    <title><link href="&prev;#PAT">MHM_2023-06-06</link> 3.3 Risk management strategy</title>
+   <div id="a_3.3">
+    <title><link href="&prev;#PAT">MHM_2023-06-06</link> 3.3 Risk management
+strategy</title> <p>On JN: "forward MG anything we have along these lines".
+<name>Done</name>, see also <link href="#Risk">below under 4.1</link>.</p>
    </div>
-   <div id="p_6.2a">
-    <title><link href="&prev;#staff">MHM_2023-06-06</link> 6.2 Ongoing staffing issues</title>
-   </div>
-   <div id="p_6.2b">
+   <div id="a_6.2">
     <title><link href="&prev;#staff">MHM_2023-06-06</link> 6.2 Ongoing staffing issues</title>
     <p>On HT: "Tell R&amp;L that they have to vacate."  <name>Done</name>, with a minimum of fuss.</p>
     <p>On HT: "Ask DS for time at the next Affordability Group
@@ -62,31 +62,43 @@
 the flat(s)".  <name>Not done</name>, see <link href="#flats">below under 6
 Upper Bow Flats</link>.</p>
    </div>
-   <div id="p_8.2">
+   <div id="a_8.2">
     <title><link href="&prev;#email">MHM_2023-06-06</link> 8.2 Email issues</title>
     <p>On HT, MG: "Meet with Majk to explore options, e.g. multiple folders,
 multiple email addresses".  <name>Done</name>, but more work needed. See <link href="#email">below under Email issues</link></p>
    </div>   
-   <div id="p_9">
+   <div id="a_9">
     <title><link href="&prev;#staffing">MHM_2023-06-06</link> 9. Fabric and Maintenance</title>
     <p>On HT: "Put [F&amp;M specialist needed] on the agenda for next time."  <name>Done</name>, see <link href="#building">below under Fabric and Maintenance</link>.</p>
    </div>
-    <div id="p_9.2.1">
-     <title><link href="&prev;#wifi2f">MHM_2023-06-06</link></title>
+    <div id="a_9.2.1">
+     <title><link href="&prev;#wifi2f">MHM_2023-06-06</link> 9.2.1 Meeting room wifi</title>
      <p>On HT: "Meet with DS to discuss state of networking in 7VT, possible remedial
 actions." <name>Done</name>, but more work needed.  See <link href="#wifi2f">below under Meeting Room wifi</link>.</p></div>
-   <div id="9.2.2">
-    <title><link href="&prev;#wifi2f">MHM_2023-06-06</link> 9.2.2
-Glazing in flats</title> @@@ FIXME et seq.
+   <div id="a_9.2.2">
+    <title><link href="&prev;#glazing">MHM_2023-06-06</link> 9.2.2
+Glazing in flats</title> 
+    <p>Carried forward.</p>
+    <p class="action" on="MG">Prepare brief report for next meeting</p>
+   </div>
+   <div id="a_9.2.3">
+    <title><link href="&prev;#dialer">MHM_2023-06-06</link> 9.2.3 Emergency phone in lift</title>
+    <p>On MG: [error in original minutes]. <name>Done</name>.</p>
    </div>
-   <div id="9.2.3">
-    <title><link href="&prev;#wifi2f">MHM_2023-06-06</link> 9.2.3 Emergency phone in lift</title>
+   <div id="a_9.2.4">
+    <title><link href="&prev;#intruder">MHM_2023-06-06</link> 9.2.4 Intruder alarm</title>
+    <p>On MG: "Experiment further to determine what the facts are, contact engineer for advice if necessary"</p>
+   <p>See <link href="#alarm">below under Alarm callout phone</link>.</p></div>
+   <div id="a_9.3">
+    <title><link href="&prev;#">MHM_2023-06-06</link> 9.3 Carpets</title>
+    <p>Carried forward.</p>
+    <p class="action" on="MG">Send quotes to JN.</p>
    </div>
-   <div id="9.3">
-    <title><link href="&prev;#wifi2f">MHM_2023-06-06</link> 9.3 Carpets</title>
-   </div>
-   <div id="9.4">
+   <div id="a_9.4">
     <title><link href="&prev;#wifi2f">MHM_2023-06-06</link> 9.4 Signage</title>
+    <p>Carried forward.</p>
+    <p class="action" on="MG">Bring a proposal to MHMC in due
+course.</p>
    </div>
   </div>
   <div id="convenor">
@@ -108,8 +120,8 @@
    <p><link href="https://www.dropbox.com/s/oyhogrblz6n54d8/victoria-terrace-affordability-group-2023-06-26-notes.docx?dl=0">Notes from meeting 2023-06-26</link></p>
    <p>See the above for details.  Some topics of interest to us:</p>
       <list>
-        <item></item>
-        <item></item>
+        <item>Some alternative back-of-the envelop financial plans</item>
+        <item>A lengthy discussion of the caf&eacute; idea</item>
       </list>
     </div>
   <div id="staffing">
@@ -158,14 +170,15 @@
         </div>
         <div id="alarm">
           <title>Alarm callout phone</title>
-          <p>@@@ Copy from revised previous minute</p>
+         <p>A GSM dialler has been fitted to the intruder alarm and it no longer sounds on the stair when the building is opened or closed.</p>
+          <p>There is an issue with the (re)direction for calls from this phone. If the alarm rings for longer than 30 seconds then it calls MG, then MS, then SS. It should not call the other two if MG answers the phone. Currently it has returned to default settings and calls all of us. Since our meeting IMMS have agreed to come in and reset the alarm this week. which currently is set up to dial MG, then SS. For obvious reasons, MG's work phone is set up to go to voicemail, but if that means the call is taken to have gone through, that's a problem.</p>
        </div>
       </div>
     </div>  
   <div id="flats">
    <title>6 Upper Bow</title>
    <p>Decision process for refurbishment, including discussion with VTAG</p>
-   <p>Request from Richard xxx for furniture from 3F2</p>
+   <p>Request from Richard West for furniture from 3F2</p>
   </div>
   <div id="woStaff">
    <title>Time without staff</title>