# HG changeset patch # User Henry Thompson # Date 1689265609 -3600 # Node ID 6c41e12f0d6070efd0d878dffbe081f5561a991b # Parent 0925374241b65ba5463903c10ce18c8d6661cf5b at beginning of meeting itself diff -r 0925374241b6 -r 6c41e12f0d60 MHMC/2023-07-13/minutes.xml --- a/MHMC/2023-07-13/minutes.xml Thu Jul 13 13:14:07 2023 +0100 +++ b/MHMC/2023-07-13/minutes.xml Thu Jul 13 17:26:49 2023 +0100 @@ -5,7 +5,7 @@ ]> - Agenda + Minutes MHMC 2023-07-13 Edinburgh Meeting House Management Committee Henry S. Thompson, Convenor Thursday 13 July 6:30 p.m., in 7 Victoria Terrace @@ -28,33 +28,33 @@
Matters arising -
- <link href="&prev;#next">MHM_2023-06-06</link> 1 Next -meeting -

On HT: "@@@ FIXME": Done.

+
+ MHM_2023-06-06 1 Next +meeting +

On HT: "Email membership ...": Done.

-
- <link href="https://www.dropbox.com/s/st5me0skwfrrm89/sesam-management-2023-04-20.docx?dl=0">MHM_2023-04-20</link> -6a bullet 3: Staffing -

Lone worker lanyard alarms. Carried forward.

+
+ MHM_2023-04-20 6a bullet 3: Staffing +

Carried forward.

+

Lone worker lanyard alarms.

-
+
<link href="https://www.dropbox.com/s/st5me0skwfrrm89/sesam-management-2023-04-20.docx?dl=0">MHM_2023-04-20</link> 9c: Fabric and maintenance -

Installing LED lighting. Carried forward.

+

Carried forward.

+

Installing LED lighting.

-
+
<link href="&prev;#PAT">MHM_2023-06-06</link> 3.2 PAT Testing -

Draft a proposal and send it, noting our agreement, to the Safety Officer of AM -Trustees. Carried forward.

+

Carried forward.

Draft a proposal and send it, noting our agreement, to the Safety Officer of AM +Trustees.

-
- <link href="&prev;#PAT">MHM_2023-06-06</link> 3.3 Risk management strategy +
+ <link href="&prev;#PAT">MHM_2023-06-06</link> 3.3 Risk management +strategy

On JN: "forward MG anything we have along these lines". +Done, see also below under 4.1.

-
- <link href="&prev;#staff">MHM_2023-06-06</link> 6.2 Ongoing staffing issues -
-
+
<link href="&prev;#staff">MHM_2023-06-06</link> 6.2 Ongoing staffing issues

On HT: "Tell R&L that they have to vacate." Done, with a minimum of fuss.

On HT: "Ask DS for time at the next Affordability Group @@ -62,31 +62,43 @@ the flat(s)". Not done, see below under 6 Upper Bow Flats.

-
+
<link href="&prev;#email">MHM_2023-06-06</link> 8.2 Email issues

On HT, MG: "Meet with Majk to explore options, e.g. multiple folders, multiple email addresses". Done, but more work needed. See below under Email issues

-
+
<link href="&prev;#staffing">MHM_2023-06-06</link> 9. Fabric and Maintenance

On HT: "Put [F&M specialist needed] on the agenda for next time." Done, see below under Fabric and Maintenance.

-
- <link href="&prev;#wifi2f">MHM_2023-06-06</link> +
+ <link href="&prev;#wifi2f">MHM_2023-06-06</link> 9.2.1 Meeting room wifi

On HT: "Meet with DS to discuss state of networking in 7VT, possible remedial actions." Done, but more work needed. See below under Meeting Room wifi.

-
- <link href="&prev;#wifi2f">MHM_2023-06-06</link> 9.2.2 -Glazing in flats @@@ FIXME et seq. +
+ <link href="&prev;#glazing">MHM_2023-06-06</link> 9.2.2 +Glazing in flats +

Carried forward.

+

Prepare brief report for next meeting

+
+
+ <link href="&prev;#dialer">MHM_2023-06-06</link> 9.2.3 Emergency phone in lift +

On MG: [error in original minutes]. Done.

-
- <link href="&prev;#wifi2f">MHM_2023-06-06</link> 9.2.3 Emergency phone in lift +
+ <link href="&prev;#intruder">MHM_2023-06-06</link> 9.2.4 Intruder alarm +

On MG: "Experiment further to determine what the facts are, contact engineer for advice if necessary"

+

See below under Alarm callout phone.

+
+ <link href="&prev;#">MHM_2023-06-06</link> 9.3 Carpets +

Carried forward.

+

Send quotes to JN.

-
- <link href="&prev;#wifi2f">MHM_2023-06-06</link> 9.3 Carpets -
-
+
<link href="&prev;#wifi2f">MHM_2023-06-06</link> 9.4 Signage +

Carried forward.

+

Bring a proposal to MHMC in due +course.

@@ -108,8 +120,8 @@

Notes from meeting 2023-06-26

See the above for details. Some topics of interest to us:

- - + Some alternative back-of-the envelop financial plans + A lengthy discussion of the café idea
@@ -158,14 +170,15 @@
Alarm callout phone -

@@@ Copy from revised previous minute

+

A GSM dialler has been fitted to the intruder alarm and it no longer sounds on the stair when the building is opened or closed.

+

There is an issue with the (re)direction for calls from this phone. If the alarm rings for longer than 30 seconds then it calls MG, then MS, then SS. It should not call the other two if MG answers the phone. Currently it has returned to default settings and calls all of us. Since our meeting IMMS have agreed to come in and reset the alarm this week. which currently is set up to dial MG, then SS. For obvious reasons, MG's work phone is set up to go to voicemail, but if that means the call is taken to have gone through, that's a problem.

6 Upper Bow

Decision process for refurbishment, including discussion with VTAG

-

Request from Richard xxx for furniture from 3F2

+

Request from Richard West for furniture from 3F2

Time without staff