changeset 440:2377f032c92b

renamed
author Henry Thompson <ht@markup.co.uk>
date Tue, 11 Jun 2024 09:39:12 +0100
parents e489938adb87
children c7bd2392c5d7
files MHMC/2024-05-07/agenda.xml
diffstat 1 files changed, 0 insertions(+), 155 deletions(-) [+]
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--- a/MHMC/2024-05-07/agenda.xml	Tue Jun 11 09:36:37 2024 +0100
+++ /dev/null	Thu Jan 01 00:00:00 1970 +0000
@@ -1,155 +0,0 @@
-<?xml version='1.0'?>
-<?xml-stylesheet type="text/xsl" href="../../../../lib/xml/doc.xsl" ?>
-<!DOCTYPE doc SYSTEM "../../../../lib/xml/doc.dtd" >
-<doc>
- <head>
-  <title>Meeting
-House Management Committee Minutes 2024-05-07</title>
-  <author>Convenor: Henry S. Thompson</author>
-  <date>Tuesday 7 May, 5:15 p.m., in 7 Victoria Terrace</date>
-  <style>.r {margin-left: 3em}
-   .a::before {content: "ACTION: "; font-weight: bold}
-  </style>
- </head>
-<body>
-<div>
- <title>Attendance</title>
- <list type="defn">
-  <item term="Present">Rachel Fitzgerald (RF), Katrina McCrea (KM),
-Jacqueline Noltingk (JN),
-Henry S. Thompson(HST)
-  </item>
-  <item term="Prevented">Laragh Quinney (LQ), Sue Sierra (SS)</item>
-  <item term="Copy to">Susie Harding, Neil Turner</item>
- </list>
-</div>
-<div>
-<title>Matters arising</title> 
-<div><title>Wrt 2024-04-30_3.2. Lighting</title>
-<p class="a">HST to contact Jean
-Carletta about more replacable fitting: <name>DONE</name></p>
- <p class="a">HST&amp;JK
-to put a request to Trustees for approval for a budget of £10,000 with
-Gunn: <name>DONE</name></p>
-</div> 
-<div><title>Wrt 2024-04-30_3.3. Carpets</title>
-<p class="a">HST&amp;JK to put a request to
-Trustees for approval, using recycled carpet tiles: Not yet, not until September</p>
-</div> 
-<div><title>Wrt 2024-04-30_3.4.  Flat 3F2 at 6 Upper Bow</title>
-<p>We <name>AGREED</name> to go ahead on this basis: Hartley
-pushed back, with explanation that ‘artists’ enjoyed a better rate
-structure, with evidence. MG
- and HST agreed to accept his offer of
-£3,500.</p>
- <p>Hartley subsequently asked for a slight extension to the let, from 12 July
-to 3 September, and we agreed this for a revised total of £3,600.</p>
-</div>
- <title>CArts</title>
- <p>First payment was due on 1 June.</p>
- <p>Extra 100£ to stay an extra 5 days in the flat.  Added the flat into the
-contract, recalculated the 4 payments</p>
- <p>[send copy to MHMC Trustees]</p>
- <p>Having heard from ... no changes requested to the Programme</p>
-</div>
- <div>
-  <title>4F1 After MG's departure</title>
-  <p>Can we let it?  To Whom?</p>
- </div>
-<div><title>Local Meeting on 12 May</title>
-<p>Thanks to JN for taking this on -- report?</p>
-</div>
- <div>
-  <title>Lighting</title>
-  <p>Consulted with Jean -- no way out</p>
-  <p>Anna Levin: MG asked Gunn about spectrum, 'warm' will cost £800 more,
-will revert to them about intrinsic vs. tinted plastic issue, confirm that we're still on
-for the first week of July.  Is on Trustee's agenda for [tomorrow]</p>
- </div>
-<div>
- <title>Pop-up cafe</title>
- <p>[MG to bring us up to date]</p>
-</div>
- <div><title>Time without staff</title>
-<p> We <name>AGREE</name> that any arrangement with MS and Beth Clark will only
-happen once a new post is agreed and described.</p>
-<p class="a">HST to discuss with MG:</p>
-<list type="enum">
-<item>What tasks has she been doing which will need to be covered by MKE,
-and what training will be required.</item>
-<item>A possible timetable for her availability: where and when</item>
-</list>
- <p>MG should
-certainly be <emph>allowed</emph> to go, but she may be <emph>willing</emph> to be
-here for some number of weeks in July and August.</p>
- <p>She <emph>might</emph>
-want to do at least some of this to get closure.</p>
- <p>So the invitation to a
-discussion should be tentative: to talk about handover tasks? to talk
-about what might be possible after 1 July?</p>
- <p>Removal scheduling is an
-issue, because of likely street closure at the bottom of Johnston Terrace</p>
- <p>Katrina is available for the 3 relevant weeks</p>
- <p>Hallmaster [CORRECTION: QuickBooks]
-<emph>can</emph> communicate with Xero</p>
- <p>Week 1 is the real point where we
-need cover to be involved in what’s going on</p>
- <p>We need the current
-staffing timetable, from JN and MG, so we know what we need to cover,
-both over the Fringe and in the autumn</p>
- <p>We <emph>can</emph> close the
-building on, e.g. Mondays and on Friday afternoons. We do need more
-casual staff, and if possible ones who will be planning to stay</p>
- <p class="a">JN to circulate the spreadsheet of duties she compiled.  <name>DONE</name></p>
- <p>July and August
-are really different from September…</p>
- <p>HST will meet on a regular basis
-with MKE, both as a group and individually. Scheduling is tricky. Some
-regular closures may be necessary in order to have some staff overlap,
-so we can meet as a team.</p>
- <p>We will have a ’phone tree.</p>
- <p>Some all-hands meetings
-as well.</p>
- <p>Have to check <emph>both</emph> flats every week.</p>
-<div>
-<title>Draft minute</title>
-<p>From 1 July we need to have arrangements in place to cover all the
-essential responsibilities of the Meeting House Manager. Exactly what
-this means varies in terms of three distinct periods:</p>
-<list type="1defn">
-<item term="A">1–12 July: (Somewhat less than) business as usual</item>
-<item term="B">13 July–31 August: Let to CVenues</item>
-<item term="C">1 September onwards: Business as usual</item>
-</list>
-<p>We propose to cover business as usual, meaning at a minimum the
-operation of the Meeting House on a day-to-day basis for existing
-lettings and ongoing Quaker use with existing staff: the three contract
-staff (MS, EG, KL) and the casual staff, supervised as necessary by
-members of the MHMC.</p>
-<p>The extent to which we will be open for new bookings during periods A
-and C will depend on staff availability and fitness for the relevant
-tasks. We have not yet approached staff about their availability and
-interest in stepping up to more responsible roles, and so the scale of
-operation we can aim at will not be determined until we do so.</p>
-<p>We will discuss with MG how the time between now and 1 July can best
-be used to prepare staff for at least the necessary tasks.</p>
-<p>We are prepared to cover supervision and, if necessary, be present,
-during the crucial weeks of period B: 14-19 July*; 2–9 August; 24–31
-August.</p>
- <p class="a">HST to check with Hartley about this – will they actually be
-doing setup that week? <name>DONE</name></p>
-</div>
-</div>
-<div>
-<title>Any other business</title>
-	<div>
-<title>Quinquenial Review</title>
-<p>John Renshaw will visit in the week beginning 27 May to begin the
-on-site inspection for the Quinquenial Review</p></div>
-</div>
-<div>
-<title>Date of next meeting</title>
-<p>3 June 2024, 7 p.m., at 7 Victoria Terrace</p>
-</div>
-</body>
-</doc>