Mercurial > hg > rsof

comparison MHMC/2024-05-07/minutes.xml @ 424:e384183cf222

Find changesets by keywords (author, files, the commit message), revision number or hash, or revset expression.
from previous minutes with notes.xml jammed in
author Henry Thompson <ht@markup.co.uk>
date Mon, 27 May 2024 15:30:44 +0200
parents
children e27b2293cea1
comparison
equal deleted inserted replaced
423:dd94df921213 424:e384183cf222
1 <?xml version='1.0'?>
2 <?xml-stylesheet type="text/xsl" href="../../../../lib/xml/doc.xsl" ?>
3 <!DOCTYPE doc SYSTEM "../../../../lib/xml/doc.dtd" >
4 <doc>
5 <head>
6 <title>Meeting
7 House Management Committee Minutes 2024-05-07</title>
8 <author>Convenor: Henry S. Thompson</author>
9 <date>Tuesday 7 May April, 5:15 p.m., in 7 Victoria Terrace</date>
10 <style>.r {margin-left: 3em}
11 .a::before {content: "ACTION: "; font-weight: bold}
12 </style>
13 </head>
14 <body>
15 <div>
16 <title>Attendance</title>
17 <list type="defn">
18 <item term="Present">Rachel Fitzgerald (RF), Katrina McCrea (KM),
19 Jacqueline Noltingk (JN),
20 Henry S. Thompson(HST)
21 </item>
22 <item term="Prevented">Laragh Quinney (LQ), Sue Sierra (SS)</item>
23 <item term="Copy to">Susie Harding, Neil Turner</item>
24 </list>
25 </div>
26 <list type="enum">
27 <item>Opening worship Present: HST, JN, RF, KM Prevented: SS, LQ</item>
28 <item>Matters arising 2.1 Wrt 3.2. Lighting ACTION: HST to contact Jean
29 Carletta about more replacable fitting? No news yet ACTION: HST&amp;JK
30 to put a request to Trustees for approval for a budget of £10,000 with
31 Gunn: DONE 2.2 Wrt 3.3. Carpets ACTION: HST&amp;JK to put a request to
32 Trustees for approval, using recycled carpet tiles: Not yet 2.3 Wrt 3.4.
33 Flat 3F2 at 6 Upper Bow We AGREED to go ahead on this basis: Hartley
34 pushed back, with explanation that ‘artists’ enjoyed a better rate
35 structure, with evidence. MG and HST agreed to accept his offer of
36 £3,500.</item>
37 <item>Local Meeting on 12 May We still need someone to attend if possible,
38 as HST can’t be there. HST to copy JN and RF with notice to LM Clerks
39 and one of them will try to be at LM</item>
40 <item>Time without staff We AGREE that any arrangement with MS and B? will
41 happen until a new post is agreed and described. For discussion with
42 MG:</item>
43 </list>
44 <list type="enum">
45 <item>What tasks has she been doing which will need to be covered by MKE,
46 and what training will be required.</item>
47 <item>A possible timetable for her availability: where and when MG should
48 certainly be <emph>allowed</emph> to go, but if she’s <emph>willing</emph> to be
49 here for some number of weeks in July and August. She <emph>might</emph>
50 want to do at least some of this to get closure. So the invitation to a
51 discussion should be tentative: to talk about handover tasks? to talk
52 about what might be possible after 1 July? Removal scheduling is an
53 issue, because Catriona is available for the 3 relevant weeks Hallmaster
54 <emph>can</emph> communicate with Xero Week 1 is the real point where we
55 need cover to be involved in what’s going on We need the current
56 staffing timetable, from JN and MG, so we know what we need to cover,
57 both over the Fringe and in the autumn We <emph>can</emph> close the
58 building on, e.g. Mondays and on Friday afternoons. We do need more
59 casual staff, and if possible ones who will be planning to stay ACTION:
60 JN to circulate the spreadsheet of duties she compiled. July and August
61 are really different from September… HST will meet on a regular basis
62 with MKE, both as a group and individually. Scheduling is tricky. Some
63 regular closures may be necessary in order to have some staff overlap,
64 so we can have M4. We will have a ’phone tree. Some all-hands meetings
65 as well. Have to check <emph>both</emph> flats every week.</item>
66 </list>
67 <p>Draft minute:</p>
68 <p>From 1 July we need to have arrangements in place to cover all the
69 essential responsibilities of the Meeting House Manager. Exactly what
70 this means varies in terms of three distinct periods:</p>
71 <list type="1defn">
72 <item term="A">1–12 July: (Somewhat less than) business as usual</item>
73 <item term="B">13 July–31 August: Let to CVenues</item>
74 <item term="C">1 September onwards: Business as usual</item>
75 </list>
76 <p>We propose to cover business as usual, meaning at a minimum the
77 operation of the Meeting House on a day-to-day basis for existing
78 lettings and ongoing Quaker use with existing staff: the three contract
79 staff (MS, E?, K?) and the casual staff, supervised as necessary by
80 members of the MHMC.</p>
81 <p>The extent to which we will be open for new bookings during periods A
82 and C will depend on staff availability and fitness for the relevant
83 tasks. We have not yet approached staff about their availability and
84 interest in stepping up to more responsible roles, and so the scale of
85 operation we can aim at will not be determined until we do so.</p>
86 <p>We will discuss with MG how the time between now and 1 July can best
87 be used to prepare staff for at least the necessary tasks.</p>
88 <p>We are prepared to cover supervision and, if necessary, be present,
89 during the crucial weeks of period B: 14-19 July*; 2–9 August; 24–31
90 August. [HST to check with Hartley about this – will they actually be
91 doing setup that week?]</p>
92 <list start="5" style="list-style-type: decimal">
93 <item>Any other business</item>
94 </list>
95 <p>5.1 John Renshaw will visit in the week beginning 27 May to begin the
96 on-site Quinquenial Review</p>
97 <list start="6" style="list-style-type: decimal">
98 <item>Date of next meeting</item>
99 </list>
100 </body>
101 </doc>