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 <head>
  <title>Meeting
House Management Committee Minutes 2024-05-07</title>
  <author>Convenor: Henry S. Thompson</author>
  <date>Tuesday 7 May April, 5:15 p.m., in 7 Victoria Terrace</date>
  <style>.r {margin-left: 3em}
   .a::before {content: "ACTION: "; font-weight: bold}
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<div>
 <title>Attendance</title>
 <list type="defn">
  <item term="Present">Rachel Fitzgerald (RF), Katrina McCrea (KM),
Jacqueline Noltingk (JN),
Henry S. Thompson(HST)
  </item>
  <item term="Prevented">Laragh Quinney (LQ), Sue Sierra (SS)</item>
  <item term="Copy to">Susie Harding, Neil Turner</item>
 </list>
</div>
<div>
<title>Matters arising</title>
<div><title>2.1 Wrt 3.2. Lighting</title>
<p> ACTION: HST to contact Jean
Carletta about more replacable fitting? No news yet ACTION: HST&amp;JK
to put a request to Trustees for approval for a budget of £10,000 with
Gunn: DONE</p>
</div>
<div><title>2.2 Wrt 3.3. Carpets</title>
<p> ACTION: HST&amp;JK to put a request to
Trustees for approval, using recycled carpet tiles: Not yet</p>
</div>
<div><title>2.3 Wrt 3.4.  Flat 3F2 at 6 Upper Bow</title>
<p> We AGREED to go ahead on this basis: Hartley
pushed back, with explanation that ‘artists’ enjoyed a better rate
structure, with evidence. MG
 and HST agreed to accept his offer of
£3,500.</p>
</div>
</div>
<div><title>Local Meeting on 12 May</title>
<p>We still need someone to attend if possible,
as HST can’t be there. HST to copy JN and RF with notice to LM Clerks
and one of them will try to be at LM</p>
</div>
<div><title>Time without staff</title>
<p> We AGREE that any arrangement with MS and B? will
happen until a new post is agreed and described.</p>
<p>For discussion with
MG:</p>
<list type="enum">
<item>What tasks has she been doing which will need to be covered by MKE,
and what training will be required.</item>
<item>A possible timetable for her availability: where and when MG should
certainly be <emph>allowed</emph> to go, but if she’s <emph>willing</emph> to be
here for some number of weeks in July and August. She <emph>might</emph>
want to do at least some of this to get closure. So the invitation to a
discussion should be tentative: to talk about handover tasks? to talk
about what might be possible after 1 July? Removal scheduling is an
issue, because Catriona is available for the 3 relevant weeks Hallmaster
<emph>can</emph> communicate with Xero Week 1 is the real point where we
need cover to be involved in what’s going on We need the current
staffing timetable, from JN and MG, so we know what we need to cover,
both over the Fringe and in the autumn We <emph>can</emph> close the
building on, e.g. Mondays and on Friday afternoons. We do need more
casual staff, and if possible ones who will be planning to stay ACTION:
JN to circulate the spreadsheet of duties she compiled. July and August
are really different from September… HST will meet on a regular basis
with MKE, both as a group and individually. Scheduling is tricky. Some
regular closures may be necessary in order to have some staff overlap,
so we can have M4. We will have a ’phone tree. Some all-hands meetings
as well. Have to check <emph>both</emph> flats every week.</item>
</list>
<p>Draft minute:</p>
<p>From 1 July we need to have arrangements in place to cover all the
essential responsibilities of the Meeting House Manager. Exactly what
this means varies in terms of three distinct periods:</p>
<list type="1defn">
<item term="A">1–12 July: (Somewhat less than) business as usual</item>
<item term="B">13 July–31 August: Let to CVenues</item>
<item term="C">1 September onwards: Business as usual</item>
</list>
<p>We propose to cover business as usual, meaning at a minimum the
operation of the Meeting House on a day-to-day basis for existing
lettings and ongoing Quaker use with existing staff: the three contract
staff (MS, E?, K?) and the casual staff, supervised as necessary by
members of the MHMC.</p>
<p>The extent to which we will be open for new bookings during periods A
and C will depend on staff availability and fitness for the relevant
tasks. We have not yet approached staff about their availability and
interest in stepping up to more responsible roles, and so the scale of
operation we can aim at will not be determined until we do so.</p>
<p>We will discuss with MG how the time between now and 1 July can best
be used to prepare staff for at least the necessary tasks.</p>
<p>We are prepared to cover supervision and, if necessary, be present,
during the crucial weeks of period B: 14-19 July*; 2–9 August; 24–31
August. [HST to check with Hartley about this – will they actually be
doing setup that week?]</p>
</div>
<div>
<title>Any other business</title>
	<div>
<title>Quinquenial Review</title>
<p>John Renshaw will visit in the week beginning 27 May to begin the
on-site Quinquenial Review</p></div>
</div>
<div>
<title>Date of next meeting</title>
<p>3 June 2024, 7 p.m., at 7 Victoria Terrace</p>
</div>
</body>
</doc>
author	Henry Thompson <ht@markup.co.uk>
date	Mon, 27 May 2024 16:25:47 +0200
parents	e384183cf222
children	00312e905eec