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author Henry S Thompson <ht@inf.ed.ac.uk>
date Wed, 22 Oct 2025 21:09:30 +0100
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109 </style><title>Heads of Agreement: C Arts and SESAM</title></head><body style="font-family: DejaVu Sans, Arial; background: rgb(254,250,246)">
110 <div style="text-align: center" class="head">
111 <h1>Heads of Agreement: C Arts and SESAM</h1><hr/>
112 <div class="byline">Henry S. Thompson</div>
113 <div class="byline"> 6 Mar 2024</div>
114 <div class="copyright">Copyright &#xa9; 2024 <a href="http://www.ltg.ed.ac.uk/~ht/">Henry S. Thompson</a>&#160;<a href="http://creativecommons.org/licenses/by-sa/3.0/deed.en">CC-BY-SA</a></div></div>
115 <div class="body">
116 <div>
117 <h2>1. Introduction</h2>
118 <p>Hartley Kemp of <a href="http://www.cvenues.com/cvenues/">C
119 Arts</a> has offered to hire the Meeting House at 7 Victoria Terrace,
120 Edinburgh, for use as an Edinburgh Festival Fringe venue from
121 2024-07-21&#x2013;2024-08-31 (seven weeks). He has provided both a draft
122 contract and supporting information including a draft budget and a number of
123 emails with details of his dealings with the other venues he uses and the
124 performers he features in them.</p>
125 <p>He has asked for a decision from us as a matter of urgency. This
126 document sets out our offer as a basis for an agreement in principle to go
127 ahead. We aim to agree a version of these terms by 8 March, with an actual
128 contract to follow as soon as possible thereafter.</p>
129 </div>
130 <div>
131 <h2>2. Finance</h2>
132 <div>
133 <h4>2.1. Primary costing</h4>
134 <ul class="naked ">
135 <li><a name="Spaces_in_use"><b>Spaces in use</b></a>
136 &#xa0;&#xa0;Meeting room, Hall, possibly Library, possibly
137 Creche, East half of Foyer</li>
138 <li><a name="Spaces_reserved"><b>Spaces reserved</b></a>
139 &#xa0;&#xa0;Office, West half of Foyer (assuming Cafe)</li>
140 <li><a name="Spaces_for_discussion"><b>Spaces for discussion</b></a>
141 &#xa0;&#xa0;Bow Room</li>
142 <li><a name="Seats"><b>Seats</b></a>
143 &#xa0;&#xa0;140*</li>
144 <li><a name="Days_in_venue"><b>Days in venue</b></a>
145 &#xa0;&#xa0;42 (21/7&#x2013;31/8), assuming week -1 get-in
146 is viable</li>
147 <li><a name="Venue_hire"><b>Venue hire</b></a>
148 &#xa0;&#xa0;&#xa3;8800 (approx. 140 &#xd7; &#xa3;63),
149 payable in 4 equal instalments on 1 June, 14 July, 14 August, 14 September
150 </li>
151 </ul>
152 <p>* CA's own projection, CA to bear the responsibility for ensuring Fire
153 Safety approval for their seating plans.</p>
154 </div>
155 <div>
156 <h4>2.2. On-costs</h4>
157 <ul class="naked ">
158 <li><a name="Electricity"><b>Electricity</b></a>
159 &#xa0;&#xa0;CA to cover their usage: &#xa3;500 deposit, we will
160 record meter on 13/7, 20/7 and 1/9, invoice for 42 days based on KW/hrs from
161 21/7&#x2013;31/8 less our estimated baseline from KW/hrs between 13/7&#x2013;20/7 </li>
162 <li><a name="Insurance"><b>Insurance</b></a>
163 &#xa0;&#xa0;CA to provide insurance cover for all their risks and liabilities under this Agreement,
164 including risks of cancellation. In particular, CA to provide proof of Public
165 Liability Insurance cover for at least &#xa3;5 million, in order to satisfy our insurers.</li>
166 <li><a name="Cleaning"><b>Cleaning</b></a>
167 &#xa0;&#xa0;CA to cover cost of cleaning the spaces they are
168 using (see above, plus Stair, 1st and 2nd floor hallways, upstairs toilets),
169 either by their own people + hired-in, or by our people and we will invoice for
170 an agreed percentage (80%?)</li>
171 <li><a name="Sundries"><b>Sundries</b></a>
172 &#xa0;&#xa0;CA to cover cost of all toilet supplies for upstairs
173 toilets (loo roll, soap, towels)</li>
174 </ul>
175 </div>
176 </div>
177 <div>
178 <h2>3. Access and Security</h2>
179 <p>CA to allow access to and use of the Meeting Room for our use on Sundays during the
180 term of their hire, between 0930 and 1300.</p>
181 <p>CA to configure the Meeting Room appropriately for our Sunday use.</p>
182 <p>CA to bear responsibility for security at all times other than that.</p>
183 </div>
184 <div>
185 <h2>4. Mutual agreement</h2>
186 <p>Although this agreement is for 2024 only, both parties will be open to
187 continue this arrangement thereafter if they are both happy with the way things go this year.</p>
188 </div>
189 <div>
190 <h2>5. Oversight</h2>
191 <p>Given CA's stated aims, we do not anticipate any issues about the
192 companies who will use the venue or the material they will present, but CA
193 agree to give timely information about the companies and their material to us
194 for review, and to accede to reasonable requests for changes.</p>
195 </div>
196 <div>
197 <h2>6. Cafe</h2>
198 <p>We plan to have a pop-up cafe in operation, provided by the proprietors
199 of the Hideout Cafe up the road from the Meeting House, in the West half of the
200 Foyer and possibly the Bow Room.</p>
201 </div>
202 <div>
203 <h2>7. Profit-sharing</h2>
204 <p>We are bearing some of the risk, we would like some of the profits, if
205 any. We'd like to have a small share of CA's gross income. As CA typically
206 operate on a guarantee + split basis with their shows, exactly how to formulate
207 this will depend on the details of this year's agreements between CA and the shows </p>
208 <p>Basically we're looking for something in the
209 neighbourhood of &#xa3;2,000 if CA
210 hit the &#xa3;20,000 'profit' they are aiming for.</p>
211 </div>
212 </div>
213 </body></html>