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author Henry S Thompson <ht@inf.ed.ac.uk>
date Wed, 18 Sep 2024 15:22:19 +0100
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1 <p>Meeting House Management Committee Agenda 2024-08-27 Tuesday 27
2 August, 5 p.m., in 7 Victoria Terrace</p>
3 <h1 id="attendance"><span class="header-section-number">1</span>
4 Attendance</h1>
5 <p>RF, KM, LQ, HST, MS in part, JP (remotely) (in part?)</p>
6 <h1 id="convenors-report"><span class="header-section-number">2</span>
7 Convenor’s report</h1>
8 <h2 id="f-upper-bow-shower"><span
9 class="header-section-number">2.1</span> 4F Upper Bow shower</h2>
10 <p>2 days after move-in shower packed up, needed new shower and cable,
11 made good plaster and tile, after 12 days :-(. Details of costs are with
12 Jackie.</p>
13 <h2 id="regular-meetings-with-staff"><span
14 class="header-section-number">2.2</span> Regular meetings with
15 staff</h2>
16 <h3 id="with-rachel-2024-08-15"><span
17 class="header-section-number">2.2.1</span> With Rachel 2024-08-15</h3>
18 <p>Extra wiFi has never worked</p>
19 <p>Changed plan wrt 1 September as Kitchen not in good enough state</p>
20 <h3 id="with-henry-2024-08-29"><span
21 class="header-section-number">2.2.2</span> With Henry 2024-08-29</h3>
22 <p>Agreed.</p>
23 <h2 id="fire-alarm-upgrade"><span
24 class="header-section-number">2.3</span> Fire Alarm upgrade</h2>
25 <p>Deposit of 500GBP was paid, may or may not have been repaid</p>
26 <p>Beeper which gives feedback on button-press is no longer happening
27 :-(</p>
28 <p>Hartley asked for a call with HST but never rang.</p>
29 <h2 id="kitchen-toilet-leak-into-hideout-café"><span
30 class="header-section-number">2.4</span> Kitchen toilet leak into
31 Hideout Café</h2>
32 <p>40GBP paid to Hassan for is plumber, our plumber did nothing, hasn’t
33 billed (yet).</p>
34 <h2 id="hiring"><span class="header-section-number">2.5</span>
35 Hiring</h2>
36 <p>We AGREED that we would (seek to) interview any job-sharing
37 applicants both at once, in person.</p>
38 <p>ACTION: HST to post all applications to Dropbox</p>
39 <p>AGREED target interview dates of 30/9 and 4/10, all day, here ACTION:
40 HST to book the Bow Room</p>
41 <h3 id="f-sublet-query"><span class="header-section-number">2.5.1</span>
42 4F sublet query</h3>
43 <p>AGREED that HST can say that living in at least during the week is a
44 requirement of taking the flat, no subletting.</p>
45 <h2 id="trustees-meeting-2024-08-20"><span
46 class="header-section-number">2.6</span> Trustees meeting
47 2024-08-20</h2>
48 <p>Carpets: ’subject to John Renshaw” - see below</p>
49 <h1 id="cafe"><span class="header-section-number">3</span> Cafe</h1>
50 <p>Ian Wilson is keen to do a more substantial vegetarian food, but is
51 willing to undertake a trial period. Office will ask him in for a chat
52 in due course.</p>
53 <h1 id="c-arts"><span class="header-section-number">4</span> C Arts</h1>
54 <p>Two changes of venue manager.</p>
55 <h1 id="carpets"><span class="header-section-number">5</span>
56 Carpets</h1>
57 <p>We agreed on the “Sea Blue” sample tile.</p>
58 <h1 id="business-as-usual-septemberdecember"><span
59 class="header-section-number">6</span> Business as usual
60 September–December</h1>
61 <h2 id="contract-staff"><span class="header-section-number">6.1</span>
62 Contract staff</h2>
63 <p>ACTION: HST to let staff know that the existing uplift will continue
64 until the new Manager is in post.</p>
65 <p>ACTION: HST to offer MK the title of Acting Manager in time for the
66 Thursday meeting.</p>
67 <h2 id="casual-staff"><span class="header-section-number">6.2</span>
68 Casual staff</h2>
69 <p>Not in a rush to appoint, for a range of reasons, but will look to
70 advertise again in September.</p>
71 <h2 id="end-of-lets"><span class="header-section-number">6.3</span> End
72 of lets</h2>
73 <h3 id="flats"><span class="header-section-number">6.3.1</span>
74 Flats</h3>
75 <h3 id="meeting-house"><span class="header-section-number">6.3.2</span>
76 Meeting House</h3>
77 <h2 id="meeting-room-microphones"><span
78 class="header-section-number">6.4</span> Meeting Room microphones</h2>
79 <p>New light fittings won’t support old mic cables.</p>
80 <p>MS will liase with Keith Gunn to ask them to minimise the visual
81 impact of the trays – above the lights, perhaps? We AGREED they can go
82 ahead, aim to get done by 28 September for Woodbrooke where you are.</p>
83 <h1 id="payment-for-use-of-johnston-terrace-garden"><span
84 class="header-section-number">7</span> Payment for use of Johnston
85 Terrace garden</h1>
86 <p>we AGREE to pay 200GBP to the SWT for that</p>
87 <h1 id="planning-for-debriefing-meetings"><span
88 class="header-section-number">8</span> Planning for debriefing
89 meetings</h1>
90 <h2 id="internal"><span class="header-section-number">8.1</span>
91 Internal</h2>
92 <p>Overtaken, Thursday is in fact this</p>
93 <h2 id="with-hartley"><span class="header-section-number">8.2</span>
94 With Hartley</h2>
95 <p>ACTION: HST to find out how Hartley is going to be in Edinburgh, and
96 arrange a walk-through for Friday or Saturday, include Majk in
97 planning.</p>
98 <p>Wrt a follow-on contract, we can have our own discussion about that
99 in late September/early October.</p>
100 <p>Paradise Green not interested in adding Venue 40 Greenside might be
101 worth contacting again.</p>
102 <h1 id="date-of-next-meeting"><span
103 class="header-section-number">9</span> Date of next meeting</h1>