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1 <?xml version='1.0' encoding='UTF-8'?>
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2 <!DOCTYPE doc PUBLIC "-//Henry S. Thompson//DTD doc//EN" "/home/ht/lib/xml/doc.dtd" >
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3 <doc xmlns:x="http://www.w3.org/1999/xhtml">
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4 <head>
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5 <title>Meeting House Management Committee 2024-10-08 Minutes</title>
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6 <author>Henry S. Thompson</author>
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7 <date>Tuesday 8 October, 5 p.m.<x:br/>7 Victoria Terrace</date>
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8 <style>.a::before {content: "ACTION: "; font-weight: bold}</style>
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9 </head>
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10 <body>
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11 <div id="attendance">
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12 <title>Attendance</title>
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13 <list type="1defn">
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14 <item term="Present">J. P. Ascher (via Zoom) (JP), Rachel Fitzgerald (RF), Katrina McCrea (KM), Jacqueline Noltingk (JN), Henry S. Thompson (HST)</item>
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15 <item term="Prevented">Laragh
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16 Quinney (LQ)</item>
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17 </list></div>
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18 <div id="convenors-report"><title>
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19 Convenor’s report</title>
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20 <div>
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21 <title>Property matters</title>
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22 <p>HST has asked JP to take on the property portfolio, primarily 3F2 in the first
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23 instance. Changes in Trustee membership need to be updated to Clan Gordon, and
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24 then HST will ask Trustees to nominate JP as contact point.</p></div>
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25 <div>
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26 <title>New Manager(s) appointment status</title>
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27 <p>For the benefit of those not on the appointments panel (RF, KM, HST), HST gave a short recap of the events from the interviews onwards.</p>
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28 <p>We discussed how we should respond to the email HST recently received
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29 from Majk Stokes (MS): We need to apologise as a committee for the lack of
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30 support from his line management, including ourselves.</p>
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31 <p>We considered both the timing and the appropriate structure for a
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32 response, and concluded that:</p>
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33 <list>
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34 <item>Attempting to provide detailed written responses was neither
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35 possible nor appropriate</item>
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36 <item>That a meeting, perhaps best thought of as a threshing meeting, with the appointments panel to address the questions
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37 as best we could was the right first step, but would need time to prepare
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38 carefully for</item>
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39 <item>Only after such a meeting would a Meeting for Clearness to help MS
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40 look forward be appropriate</item>
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41 <item>The role of the Friends asked to help someone in a Meeting for
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42 Clearness is to listen, and to <emph>ask</emph> questions, not to answer them</item>
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43 <item>Esther Shreve was mentioned as a possible person from outside the
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44 appointments process to invite to a Clearness meeting</item>
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45 </list>
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46 </div>
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47 </div>
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48 <div id="staff">
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49 <title>Staffing</title>
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50 <p>We <name>AGREED</name> to continue the salary and hours uplift for the
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51 Meeting House contract staff (MS,
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52 Ellie Giles and Ken Latham) through November, as the new Managers will not be in
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53 post before the middle of the month, and thereafter the responsibility for helping them learn
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54 their new roles will fall primarily on the contract staff.
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55 </p>
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56 </div>
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57 <div id="date-of-next-meeting"><title> Date of next meeting</title>
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58 <p>TBA.</p>
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59 </div></body></doc>
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