|
411
|
1 <?xml version='1.0'?>
|
|
|
2 <?xml-stylesheet type="text/xsl" href="../../../../lib/xml/doc.xsl" ?>
|
|
|
3 <!DOCTYPE doc SYSTEM "../../../../lib/xml/doc.dtd" >
|
|
|
4 <doc>
|
|
|
5 <head>
|
|
|
6 <title>Notes and Actions from Majk Stokes's Annual Employment Review Conversation</title>
|
|
|
7 <author>Henry S. Thompson</author>
|
|
|
8 <date>16 April 2024</date>
|
|
|
9 <style>.r {margin-left: 3em}
|
|
|
10 .q {font-style: italic}
|
|
|
11 .a::before {content: "ACTION: "; font-weight: bold}
|
|
|
12 </style>
|
|
|
13 </head>
|
|
|
14 <body>
|
|
|
15 <div>
|
|
|
16 <title>Introduction</title>
|
|
|
17 <p>Notes from a meeting held on 2024-04-16 with Miranda Girdlestone
|
|
|
18 (Meeting House Manager, MG hereafter), taking the lead and Henry Thompson (Convenor, Meeting House
|
|
|
19 Management Committee, HST hereafter), taking (most of) these notes. The section titles and questions which follow are taken verbatim from the <emph>Employment
|
|
|
20 Review Conversation</emph> shared with Majk in advance of the meeting.</p>
|
|
|
21 </div>
|
|
|
22 <div>
|
|
|
23 <title>Nature of the job</title>
|
|
|
24 <p class="q">Does your job description accurately reflect the nature of your
|
|
|
25 duties?</p>
|
|
|
26 <p class="r">Taken on more admin/desk-based (i.e. not running around the place,
|
|
|
27 directly customer facing)</p>
|
|
|
28 <p class="a">MG and MS review Job Description and update as necessary</p>
|
|
|
29 <p class="q">What have you done in your role that has made you feel proud?</p>
|
|
|
30 <p class="r">Getting the Fringe Society: played a key role in making that happen,
|
|
|
31 disappointed that we couldn’t repeat that, and not sure about how the
|
|
|
32 CVenues version will play out.</p>
|
|
|
33 <p class="r">Got to grips with the chasing up bookings and invoices etc.: more
|
|
|
34 efficient at dealing with that than in the past. Hallmaster definitely a
|
|
|
35 learning curve.</p>
|
|
|
36 <p class="q">Was there anything that felt less than successful when you attempted
|
|
|
37 it?</p>
|
|
|
38 <p class="r">Booking clash for the GA of Church of Scotland, missed something
|
|
|
39 crucial about this involving more than it had in previous years.</p>
|
|
|
40 <p class="q">And what did you do to improve the situation?</p>
|
|
|
41 <p class="r">Sorted it, with help from Rachel Fitzgerald and Aug.United</p>
|
|
|
42 <p class="q">What changes have you implemented and how do you think they went/were
|
|
|
43 received?</p>
|
|
|
44 <p class="r">Not sure I’ve implemented anything – list of slow-payers and
|
|
|
45 Hallmaster-refusniks. Working on capturing/transferring to Ellie
|
|
|
46 experience/information about regular(ish) groups</p>
|
|
|
47 <p class="r">[Dropping Sundays] A good change from doing 7 days in a stretch.</p>
|
|
|
48 <p class="q">[Things around the building?]</p>
|
|
|
49 </div>
|
|
|
50 <div>
|
|
|
51 <title>Obstacles and support</title>
|
|
|
52 <p class="q">What extra support would you like from me as your manager?</p>
|
|
|
53 <p class="r">Depends on whether there are extra things I might be taking on.</p>
|
|
|
54 <p class="q">Have you encountered any particular difficulties where you would have
|
|
|
55 appreciated more support?</p>
|
|
|
56 <p class="r">Not that can think of just now</p>
|
|
|
57 <p class="q">Can you say why you didn’t ask for support at the time?</p>
|
|
|
58 </div>
|
|
|
59 <div>
|
|
|
60 <title>Quaker Ethos</title>
|
|
|
61 <p class="q">Do you think the Quaker ethos is nurtured in your work and your
|
|
|
62 workplace?</p>
|
|
|
63 <p class="r">I think so. We have a pretty good Quaker ethos here. Haven’t
|
|
|
64 encountered anything. Like to think we pass those on to our clients, in
|
|
|
65 the way we interact with them.</p>
|
|
|
66 </div>
|
|
|
67 <div>
|
|
|
68 <title>Working relationships</title>
|
|
|
69 <p class="q">How would you describe the relationships you have built with your
|
|
|
70 colleagues and users of the building?</p>
|
|
|
71 <p class="r">Good relationship with most of the users, in person or via
|
|
|
72 email/phone. They know who I am, and that helps toward friendly
|
|
|
73 interaction. [Colleague] was upset about how I handle some difficulties,
|
|
|
74 but in general get on pretty well with the rest of the staff time. Would
|
|
|
75 like to improve on that, but no glaring holes. QUakers on Sunday also
|
|
|
76 pretty good.</p>
|
|
|
77 <p class="r">[MG - better in difficult situations to use email rather than SMS so
|
|
|
78 there’s a non-private, recoverable record]</p>
|
|
|
79 <p class="q">How do you see your role within the team now and how would you like
|
|
|
80 it to grow?</p>
|
|
|
81 <p class="r">Could take more responsibility in staff meetings, particular
|
|
|
82 regarding anything to do with the building.</p>
|
|
|
83 <p class="a">MG to discuss with MS about sharing running of staff
|
|
|
84 meeting]</p>
|
|
|
85 </div>
|
|
|
86 <div>
|
|
|
87 <title>Work environment</title>
|
|
|
88 <p class="q">What do you like or dislike about your work environment?</p>
|
|
|
89 <p class="r">Dislike the bagpipes, the crush of tourists. But generally a
|
|
|
90 welcoming and friendly workplace, and we project that well to people who
|
|
|
91 walk in.</p>
|
|
|
92 <p class="r">Struggling at the moment with a wrist that keeps me from cycling.</p>
|
|
|
93 <p class="q">Do you have any suggestions for improving it?</p>
|
|
|
94 <p class="r">[redacted :-]</p>
|
|
|
95 <p class="r">Remove the perspex, re-dress the desk.</p>
|
|
|
96 </div>
|
|
|
97 <div>
|
|
|
98 <title>Management/ supervision</title>
|
|
|
99 <p class="q">Looking forward as an assistant manager, what do you see as the
|
|
|
100 requirements for your role to provide me with support, as I work on
|
|
|
101 strategic business development?</p>
|
|
|
102 <p class="r">Helping with Hartley’s email was something I was able do, managing
|
|
|
103 the electricians coming in for quotes ditto. I could put together casual
|
|
|
104 staff rotas. I could do more supervision of on-site contractors, as
|
|
|
105 we’ve moved away from DiY.</p>
|
|
|
106 <p class="r">Juggling things so Ellie does more with bookings, then I would have
|
|
|
107 time to do more with contractors.</p>
|
|
|
108 <p class="r">Better and handling the receipts spreadsheets</p>
|
|
|
109 </div>
|
|
|
110 <div>
|
|
|
111 <title>Training and development needs</title>
|
|
|
112 <p class="q">What training have you undergone during the year?</p>
|
|
|
113 <p class="r">First aid. Some refresh on touch typing.</p>
|
|
|
114 <p class="q">Are there any training opportunities you would like to pursue? Or any
|
|
|
115 skills you would like to develop?</p>
|
|
|
116 <p class="r">Useful at some point to do some bookkeeping training. Training on
|
|
|
117 excel spreadsheets, using free online courses.</p>
|
|
|
118 <p class="r">Woodbrooke no longer does this.</p>
|
|
|
119 <p class="a">MG to book Food Hygiene for MS, Fire extinguishers for
|
|
|
120 everyone</p>
|
|
|
121 <p class="r">[HST could help with Excel maybe]</p>
|
|
|
122 </div>
|
|
|
123 <div>
|
|
|
124 <title>Overall</title>
|
|
|
125 <p class="q">If you could change anything about your role or the way the team
|
|
|
126 operates, what would it be?</p>
|
|
|
127 <p class="r">Not interested in more hours. Fewer might be good.</p>
|
|
|
128 <p class="q">Sometimes MG and KJ or E? are working in the office and I’m stuck on
|
|
|
129 the front desk and sometimes it feels a bit like being left out. So
|
|
|
130 maybe look at swapping places some times…</p>
|
|
|
131 <p class="r">If someone staying late, or arriving early in the evening, I’d be
|
|
|
132 happy to start later.</p>
|
|
|
133 <p class="r">[MG I try to balance early/late starts across the month across the
|
|
|
134 staff. Thursday afternoon instead of morning would be OK when Ken or
|
|
|
135 Ellie is in from 9]</p>
|
|
|
136 </div>
|
|
|
137 <div>
|
|
|
138 <title>Actions agreed</title>
|
|
|
139 <p class="a">MG and MS review Job Description and update as necessary</p>
|
|
|
140 <p class="a">MG to discuss with MS about sharing running of staff
|
|
|
141 meeting</p>
|
|
|
142 <p class="a">MG to book Food Hygiene for MS, Fire extinguishers for
|
|
|
143 everyone</p>
|
|
|
144 </div>
|
|
|
145 </body>
|
|
|
146 </doc>
|
