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annotate MHMC/2024-06-24/minutes.txt @ 648:f032ff21deb4
from Martin
| author | Henry S Thompson <ht@inf.ed.ac.uk> |
|---|---|
| date | Wed, 22 Oct 2025 20:55:26 +0100 |
| parents | 79453880303f |
| children |
| rev | line source |
|---|---|
| 457 | 1 1. Attendance |
| 458 | 2 Present: HST, RF, MG (in part), KM, JN, LQ |
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462
79453880303f
final text version, shifting to XML
Henry Thompson <ht@markup.co.uk>
parents:
461
diff
changeset
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3 Prevented: SS, JA |
| 457 | 4 2. Transition and hiring |
| 460 | 5 2.1 Recommendations from the outgoing Meeting House Manager |
| 6 2.1.1 Transition cover | |
| 459 | 7 MG asks for questions |
| 8 Do you foresee any problems for MEK going forward? | |
| 9 August: 3 people in an office with 2 PCs | |
| 10 Need to work hard to encourage M&K to take annual leave | |
| 11 MG&H need to try to find work to set them wrt the booking mess | |
| 12 E has a project to move forward on sustainable reusables, K | |
| 13 on signage | |
| 14 MEK all of leave cards, fill in and bring it to MG, it's on TeamUp | |
| 15 Security issues: Add safe key to list in FD doc wrt Banking and | |
| 16 financial reporting | |
| 17 Safe is in two parts, MS and MG have keys to the top, there's a | |
| 18 key to the bottom therein | |
| 460 | 19 Passwords? |
| 20 September - carpet changeover will need attention from staff, but | |
| 21 they should be up for it | |
| 22 | |
| 23 E cares for the wee garden and the plants | |
| 24 K/E will be tasked with checking flats | |
| 25 | |
| 26 ACTION: on MG to inventory the safe and send to HST | |
| 27 ACTION: on MG to notify JN when she cancels the utility contract for | |
| 28 3F2, take meter reading and send to JN as she leaves. | |
| 29 ACTION: MG to be sure that new lighting invoice from Gunn is addressed | |
| 30 to AM and goes to JN | |
| 31 ACTION: HST to bring the matter of the intruder alarm back to a | |
| 32 subsequent meeting | |
| 457 | 33 2.1.2 Transition Management structure |
| 460 | 34 MG: Thinks JD is sufficient for what's coming |
| 35 At AR time, we'll look at the JD if need be | |
| 36 Structure: As flat as possible: when in doubt, send email | |
| 37 to all 3. Leave it up to them to choose who | |
| 38 does something that you ask to be done. Work | |
| 39 as a team. | |
| 40 A small uplift across the board, say 1%, would be a good | |
| 41 signal that we recognise their contribution. | |
| 42 Building security in the absence of anyone on the stair | |
| 43 ACTION: HST and MG to arrange for more building keys, for MHMC | |
| 44 contacts and CArts | |
| 457 | 45 2.1.3 Hiring |
| 460 | 46 MG: This [her leaving] is not an uncommon problem, the difficulties |
| 47 of [the situation] is widely shared | |
| 48 You'll need to reset/review/renew the situation with MEK | |
| 49 for what's coming next, say next 3 months | |
| 50 Gave a relevant JD for Manchester to HST | |
| 51 ACTION: HST to circulate | |
| 52 | |
| 53 ACTION: Get a system for notice when contract renewal | |
| 54 (e.g. maintenance) are coming up. | |
| 55 | |
| 461 | 56 ACTION: MG to send August rota to HST |
| 57 ACTION: HST to send staff rota to RF | |
| 58 ACTION: RF to arrange contact rota | |
| 59 | |
| 457 | 60 3. Practical matters during Fringe |
| 61 3.1 On-call rota for 7 weeks | |
| 460 | 62 ACTION: HST, RF, KM to agree |
| 63 In case of illness/family urgency, they will contact us if | |
| 64 can't sort out between themselves. | |
| 65 ACTION: MG to get us access to TeamUps | |
| 457 | 66 3.2 Staff rota for 7 weeks |
| 67 3.3 Staff tasks during their weeks | |
| 460 | 68 ACTION: HST to ask staff to think about this at all-hands on 25/6 |
| 457 | 69 4. Time without staff |
| 460 | 70 [MG: MS was not the AMHM that MG needed -- outstanding MHA, but |
| 71 resisted attempts to get him to step up sooner.] | |
| 461 | 72 [good threshing period -- Job Description is simple to update, key |
| 73 part of expectation management is getting the Aims and Objectives | |
| 74 Calling this a Manager post carries an expectation of e.g. a | |
| 75 5-year plan and a budget. ] | |
| 76 | |
| 457 | 77 4.1 Recommendation to Trustees re Transition Management structure |
| 461 | 78 |
| 457 | 79 4.2 Recommendation to Trustees re Hiring |
| 80 5. Date of next meeting | |
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462
79453880303f
final text version, shifting to XML
Henry Thompson <ht@markup.co.uk>
parents:
461
diff
changeset
|
81 2 July, 1700, 7 VT |