|
457
|
1 1. Attendance
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|
458
|
2 Present: HST, RF, MG (in part), KM, JN, LQ
|
|
457
|
3 Prevented: SS
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|
|
4 2. Transition and hiring
|
|
460
|
5 2.1 Recommendations from the outgoing Meeting House Manager
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|
|
6 2.1.1 Transition cover
|
|
459
|
7 MG asks for questions
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8 Do you foresee any problems for MEK going forward?
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9 August: 3 people in an office with 2 PCs
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|
10 Need to work hard to encourage M&K to take annual leave
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11 MG&H need to try to find work to set them wrt the booking mess
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12 E has a project to move forward on sustainable reusables, K
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13 on signage
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14 MEK all of leave cards, fill in and bring it to MG, it's on TeamUp
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|
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15 Security issues: Add safe key to list in FD doc wrt Banking and
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|
|
16 financial reporting
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|
|
17 Safe is in two parts, MS and MG have keys to the top, there's a
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|
|
18 key to the bottom therein
|
|
460
|
19 Passwords?
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|
|
20 September - carpet changeover will need attention from staff, but
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|
|
21 they should be up for it
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|
22
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|
23 E cares for the wee garden and the plants
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|
|
24 K/E will be tasked with checking flats
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|
|
25
|
|
|
26 ACTION: on MG to inventory the safe and send to HST
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|
|
27 ACTION: on MG to notify JN when she cancels the utility contract for
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|
|
28 3F2, take meter reading and send to JN as she leaves.
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|
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29 ACTION: MG to be sure that new lighting invoice from Gunn is addressed
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|
|
30 to AM and goes to JN
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|
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31 ACTION: HST to bring the matter of the intruder alarm back to a
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|
|
32 subsequent meeting
|
|
457
|
33 2.1.2 Transition Management structure
|
|
460
|
34 MG: Thinks JD is sufficient for what's coming
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|
|
35 At AR time, we'll look at the JD if need be
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|
|
36 Structure: As flat as possible: when in doubt, send email
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37 to all 3. Leave it up to them to choose who
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|
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38 does something that you ask to be done. Work
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39 as a team.
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40 A small uplift across the board, say 1%, would be a good
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|
|
41 signal that we recognise their contribution.
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|
|
42 Building security in the absence of anyone on the stair
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|
|
43 ACTION: HST and MG to arrange for more building keys, for MHMC
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|
|
44 contacts and CArts
|
|
457
|
45 2.1.3 Hiring
|
|
460
|
46 MG: This [her leaving] is not an uncommon problem, the difficulties
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|
|
47 of [the situation] is widely shared
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|
|
48 You'll need to reset/review/renew the situation with MEK
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|
|
49 for what's coming next, say next 3 months
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|
|
50 Gave a relevant JD for Manchester to HST
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|
|
51 ACTION: HST to circulate
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|
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52
|
|
|
53 ACTION: Get a system for notice when contract renewal
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|
|
54 (e.g. maintenance) are coming up.
|
|
|
55
|
|
461
|
56 ACTION: MG to send August rota to HST
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|
|
57 ACTION: HST to send staff rota to RF
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|
|
58 ACTION: RF to arrange contact rota
|
|
|
59
|
|
457
|
60 3. Practical matters during Fringe
|
|
|
61 3.1 On-call rota for 7 weeks
|
|
460
|
62 ACTION: HST, RF, KM to agree
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|
|
63 In case of illness/family urgency, they will contact us if
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|
|
64 can't sort out between themselves.
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|
|
65 ACTION: MG to get us access to TeamUps
|
|
457
|
66 3.2 Staff rota for 7 weeks
|
|
|
67 3.3 Staff tasks during their weeks
|
|
460
|
68 ACTION: HST to ask staff to think about this at all-hands on 25/6
|
|
457
|
69 4. Time without staff
|
|
460
|
70 [MG: MS was not the AMHM that MG needed -- outstanding MHA, but
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|
|
71 resisted attempts to get him to step up sooner.]
|
|
461
|
72 [good threshing period -- Job Description is simple to update, key
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|
|
73 part of expectation management is getting the Aims and Objectives
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|
|
74 Calling this a Manager post carries an expectation of e.g. a
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|
|
75 5-year plan and a budget. ]
|
|
|
76
|
|
457
|
77 4.1 Recommendation to Trustees re Transition Management structure
|
|
461
|
78
|
|
457
|
79 4.2 Recommendation to Trustees re Hiring
|
|
|
80 5. Date of next meeting
|
|
461
|
81 2 or 3 July, 1700, subject to Lara and, maybe, JP.
|
|
|
82
|
|
|
83
|
|
|
84
|
|
|
85
|
|
|
86
|
