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from previous minutes with notes.xml jammed in
author Henry Thompson <ht@markup.co.uk>
date Mon, 27 May 2024 15:30:44 +0200
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1 <?xml version='1.0'?>
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2 <?xml-stylesheet type="text/xsl" href="../../../../lib/xml/doc.xsl" ?>
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3 <!DOCTYPE doc SYSTEM "../../../../lib/xml/doc.dtd" >
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4 <doc>
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5 <head>
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6 <title>Meeting
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7 House Management Committee Minutes 2024-05-07</title>
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8 <author>Convenor: Henry S. Thompson</author>
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9 <date>Tuesday 7 May April, 5:15 p.m., in 7 Victoria Terrace</date>
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10 <style>.r {margin-left: 3em}
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11 .a::before {content: "ACTION: "; font-weight: bold}
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12 </style>
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13 </head>
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14 <body>
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15 <div>
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16 <title>Attendance</title>
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17 <list type="defn">
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18 <item term="Present">Rachel Fitzgerald (RF), Katrina McCrea (KM),
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19 Jacqueline Noltingk (JN),
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20 Henry S. Thompson(HST)
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21 </item>
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22 <item term="Prevented">Laragh Quinney (LQ), Sue Sierra (SS)</item>
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23 <item term="Copy to">Susie Harding, Neil Turner</item>
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24 </list>
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25 </div>
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26 <list type="enum">
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27 <item>Opening worship Present: HST, JN, RF, KM Prevented: SS, LQ</item>
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28 <item>Matters arising 2.1 Wrt 3.2. Lighting ACTION: HST to contact Jean
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29 Carletta about more replacable fitting? No news yet ACTION: HST&amp;JK
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30 to put a request to Trustees for approval for a budget of £10,000 with
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31 Gunn: DONE 2.2 Wrt 3.3. Carpets ACTION: HST&amp;JK to put a request to
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32 Trustees for approval, using recycled carpet tiles: Not yet 2.3 Wrt 3.4.
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33 Flat 3F2 at 6 Upper Bow We AGREED to go ahead on this basis: Hartley
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34 pushed back, with explanation that ‘artists’ enjoyed a better rate
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35 structure, with evidence. MG and HST agreed to accept his offer of
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36 £3,500.</item>
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37 <item>Local Meeting on 12 May We still need someone to attend if possible,
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38 as HST can’t be there. HST to copy JN and RF with notice to LM Clerks
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39 and one of them will try to be at LM</item>
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40 <item>Time without staff We AGREE that any arrangement with MS and B? will
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41 happen until a new post is agreed and described. For discussion with
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42 MG:</item>
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43 </list>
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44 <list type="enum">
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45 <item>What tasks has she been doing which will need to be covered by MKE,
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46 and what training will be required.</item>
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47 <item>A possible timetable for her availability: where and when MG should
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48 certainly be <emph>allowed</emph> to go, but if she’s <emph>willing</emph> to be
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49 here for some number of weeks in July and August. She <emph>might</emph>
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50 want to do at least some of this to get closure. So the invitation to a
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51 discussion should be tentative: to talk about handover tasks? to talk
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52 about what might be possible after 1 July? Removal scheduling is an
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53 issue, because Catriona is available for the 3 relevant weeks Hallmaster
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54 <emph>can</emph> communicate with Xero Week 1 is the real point where we
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55 need cover to be involved in what’s going on We need the current
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56 staffing timetable, from JN and MG, so we know what we need to cover,
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57 both over the Fringe and in the autumn We <emph>can</emph> close the
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58 building on, e.g. Mondays and on Friday afternoons. We do need more
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59 casual staff, and if possible ones who will be planning to stay ACTION:
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60 JN to circulate the spreadsheet of duties she compiled. July and August
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61 are really different from September… HST will meet on a regular basis
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62 with MKE, both as a group and individually. Scheduling is tricky. Some
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63 regular closures may be necessary in order to have some staff overlap,
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64 so we can have M4. We will have a ’phone tree. Some all-hands meetings
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65 as well. Have to check <emph>both</emph> flats every week.</item>
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66 </list>
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67 <p>Draft minute:</p>
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68 <p>From 1 July we need to have arrangements in place to cover all the
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69 essential responsibilities of the Meeting House Manager. Exactly what
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70 this means varies in terms of three distinct periods:</p>
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71 <list type="1defn">
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72 <item term="A">1–12 July: (Somewhat less than) business as usual</item>
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73 <item term="B">13 July–31 August: Let to CVenues</item>
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74 <item term="C">1 September onwards: Business as usual</item>
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75 </list>
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76 <p>We propose to cover business as usual, meaning at a minimum the
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77 operation of the Meeting House on a day-to-day basis for existing
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78 lettings and ongoing Quaker use with existing staff: the three contract
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79 staff (MS, E?, K?) and the casual staff, supervised as necessary by
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80 members of the MHMC.</p>
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81 <p>The extent to which we will be open for new bookings during periods A
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82 and C will depend on staff availability and fitness for the relevant
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83 tasks. We have not yet approached staff about their availability and
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84 interest in stepping up to more responsible roles, and so the scale of
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85 operation we can aim at will not be determined until we do so.</p>
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86 <p>We will discuss with MG how the time between now and 1 July can best
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87 be used to prepare staff for at least the necessary tasks.</p>
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88 <p>We are prepared to cover supervision and, if necessary, be present,
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89 during the crucial weeks of period B: 14-19 July*; 2–9 August; 24–31
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90 August. [HST to check with Hartley about this – will they actually be
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91 doing setup that week?]</p>
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92 <list start="5" style="list-style-type: decimal">
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93 <item>Any other business</item>
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94 </list>
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95 <p>5.1 John Renshaw will visit in the week beginning 27 May to begin the
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96 on-site Quinquenial Review</p>
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97 <list start="6" style="list-style-type: decimal">
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98 <item>Date of next meeting</item>
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99 </list>
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100 </body>
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101 </doc>