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annotate MHMC/2024-05-07/minutes.xml @ 425:e27b2293cea1
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| author | Henry Thompson <ht@markup.co.uk> |
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| date | Mon, 27 May 2024 16:25:47 +0200 |
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1 <?xml version='1.0'?> |
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2 <?xml-stylesheet type="text/xsl" href="../../../../lib/xml/doc.xsl" ?> |
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3 <!DOCTYPE doc SYSTEM "../../../../lib/xml/doc.dtd" > |
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4 <doc> |
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5 <head> |
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6 <title>Meeting |
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7 House Management Committee Minutes 2024-05-07</title> |
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8 <author>Convenor: Henry S. Thompson</author> |
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9 <date>Tuesday 7 May April, 5:15 p.m., in 7 Victoria Terrace</date> |
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10 <style>.r {margin-left: 3em} |
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11 .a::before {content: "ACTION: "; font-weight: bold} |
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12 </style> |
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13 </head> |
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14 <body> |
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15 <div> |
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16 <title>Attendance</title> |
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17 <list type="defn"> |
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18 <item term="Present">Rachel Fitzgerald (RF), Katrina McCrea (KM), |
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19 Jacqueline Noltingk (JN), |
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20 Henry S. Thompson(HST) |
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21 </item> |
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22 <item term="Prevented">Laragh Quinney (LQ), Sue Sierra (SS)</item> |
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23 <item term="Copy to">Susie Harding, Neil Turner</item> |
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24 </list> |
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25 </div> |
| 425 | 26 <div> |
| 27 <title>Matters arising</title> | |
| 28 <div><title>2.1 Wrt 3.2. Lighting</title> | |
| 29 <p> ACTION: HST to contact Jean | |
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30 Carletta about more replacable fitting? No news yet ACTION: HST&JK |
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31 to put a request to Trustees for approval for a budget of £10,000 with |
| 425 | 32 Gunn: DONE</p> |
| 33 </div> | |
| 34 <div><title>2.2 Wrt 3.3. Carpets</title> | |
| 35 <p> ACTION: HST&JK to put a request to | |
| 36 Trustees for approval, using recycled carpet tiles: Not yet</p> | |
| 37 </div> | |
| 38 <div><title>2.3 Wrt 3.4. Flat 3F2 at 6 Upper Bow</title> | |
| 39 <p> We AGREED to go ahead on this basis: Hartley | |
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40 pushed back, with explanation that ‘artists’ enjoyed a better rate |
| 425 | 41 structure, with evidence. MG |
| 42 and HST agreed to accept his offer of | |
| 43 £3,500.</p> | |
| 44 </div> | |
| 45 </div> | |
| 46 <div><title>Local Meeting on 12 May</title> | |
| 47 <p>We still need someone to attend if possible, | |
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48 as HST can’t be there. HST to copy JN and RF with notice to LM Clerks |
| 425 | 49 and one of them will try to be at LM</p> |
| 50 </div> | |
| 51 <div><title>Time without staff</title> | |
| 52 <p> We AGREE that any arrangement with MS and B? will | |
| 53 happen until a new post is agreed and described.</p> | |
| 54 <p>For discussion with | |
| 55 MG:</p> | |
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56 <list type="enum"> |
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57 <item>What tasks has she been doing which will need to be covered by MKE, |
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58 and what training will be required.</item> |
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59 <item>A possible timetable for her availability: where and when MG should |
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60 certainly be <emph>allowed</emph> to go, but if she’s <emph>willing</emph> to be |
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61 here for some number of weeks in July and August. She <emph>might</emph> |
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62 want to do at least some of this to get closure. So the invitation to a |
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63 discussion should be tentative: to talk about handover tasks? to talk |
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64 about what might be possible after 1 July? Removal scheduling is an |
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65 issue, because Catriona is available for the 3 relevant weeks Hallmaster |
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66 <emph>can</emph> communicate with Xero Week 1 is the real point where we |
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67 need cover to be involved in what’s going on We need the current |
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68 staffing timetable, from JN and MG, so we know what we need to cover, |
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69 both over the Fringe and in the autumn We <emph>can</emph> close the |
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70 building on, e.g. Mondays and on Friday afternoons. We do need more |
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71 casual staff, and if possible ones who will be planning to stay ACTION: |
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72 JN to circulate the spreadsheet of duties she compiled. July and August |
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73 are really different from September… HST will meet on a regular basis |
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74 with MKE, both as a group and individually. Scheduling is tricky. Some |
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75 regular closures may be necessary in order to have some staff overlap, |
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76 so we can have M4. We will have a ’phone tree. Some all-hands meetings |
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77 as well. Have to check <emph>both</emph> flats every week.</item> |
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78 </list> |
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79 <p>Draft minute:</p> |
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80 <p>From 1 July we need to have arrangements in place to cover all the |
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81 essential responsibilities of the Meeting House Manager. Exactly what |
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82 this means varies in terms of three distinct periods:</p> |
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83 <list type="1defn"> |
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84 <item term="A">1–12 July: (Somewhat less than) business as usual</item> |
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85 <item term="B">13 July–31 August: Let to CVenues</item> |
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86 <item term="C">1 September onwards: Business as usual</item> |
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87 </list> |
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88 <p>We propose to cover business as usual, meaning at a minimum the |
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89 operation of the Meeting House on a day-to-day basis for existing |
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90 lettings and ongoing Quaker use with existing staff: the three contract |
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91 staff (MS, E?, K?) and the casual staff, supervised as necessary by |
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92 members of the MHMC.</p> |
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93 <p>The extent to which we will be open for new bookings during periods A |
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94 and C will depend on staff availability and fitness for the relevant |
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95 tasks. We have not yet approached staff about their availability and |
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96 interest in stepping up to more responsible roles, and so the scale of |
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97 operation we can aim at will not be determined until we do so.</p> |
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98 <p>We will discuss with MG how the time between now and 1 July can best |
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99 be used to prepare staff for at least the necessary tasks.</p> |
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100 <p>We are prepared to cover supervision and, if necessary, be present, |
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101 during the crucial weeks of period B: 14-19 July*; 2–9 August; 24–31 |
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102 August. [HST to check with Hartley about this – will they actually be |
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103 doing setup that week?]</p> |
| 425 | 104 </div> |
| 105 <div> | |
| 106 <title>Any other business</title> | |
| 107 <div> | |
| 108 <title>Quinquenial Review</title> | |
| 109 <p>John Renshaw will visit in the week beginning 27 May to begin the | |
| 110 on-site Quinquenial Review</p></div> | |
| 111 </div> | |
| 112 <div> | |
| 113 <title>Date of next meeting</title> | |
| 114 <p>3 June 2024, 7 p.m., at 7 Victoria Terrace</p> | |
| 115 </div> | |
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116 </body> |
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117 </doc> |