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269
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1 0.a HT to use Word or PDF etc, not plain text for agendas, minutes, etc.
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256
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2 0.b We are a Trustee short, Neil and Marilyn are _not_ members, but
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3 are welcome to the meeting. Expensive work?
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269
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4 1. HT to email
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256
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5 2. See agenda
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254
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6 3: will complete after meeting on 05/06
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256
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7 QCG -- Booking process/email/staffing very helpful to hear from
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8 others, big project, MG & MS will tackle this during August,
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9 help from Hallmaster
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10 PAT testing -- not necessary to be yearly. Visual checks, plus a
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11 3-year cycle of testing. Individual LCDs? ACTION: JN to check
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12 insurance [Done], AGREED otherwise
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13 Risk Assessment exists, but any Risk Management Strategy? ACTION:
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14 JN to forward MG anything we have along these lines.
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254
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15 4: Fringe Society visited re office space planning; no money yet received;
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16 FS accessibility visit next week
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17 From David Sterratt:
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18
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19 We finalised the contract with the Fringe Society and both parties have
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20 signed it. Regarding the issues raised in the last minutes: (1) We
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21 agreed that the Fringe Society will have use of the meeting room from
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22 1pm on a Sunday and that meeting house staff will be using the kitchen
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23 up until 1.30pm. Friends will need to start departing at 12.45pm. (2)
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24 The Fringe Society were content with the liberalised media clause we
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25 proposed. (3) The Fringe Society did not, after all, want to use our AV
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26 system.
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27
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28 We have liaised with the Fringe about operational details including
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29 moving the furniture and internet/Wifi connectivity. The conversation
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30 with the Fringe networking staff has led to us contacting User2
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31 computing and learning how to administer the Wifi access points, which
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32 has allowed us to set up a private network for the office and foyer
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33 computers. However, the admin interface is set up on David Sterratt's
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34 computer, and it may be desirable to install it on a meeting house
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35 computer.
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36
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37 David Sterratt and Miranda have agreed with David Clarke and other
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38 Friends attending 9.30 meeting that it will not be held in the meeting
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39 house during the Fringe, but it can still be held on Zoom.
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257
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40 5 Access, Cafe, council tax
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258
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41 6.a Moving to operation with one resident manager [Miranda, Henry]
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42 Where we are; Where we would like to be [4]
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43 Ref. MG's paper, to be attached.
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44 1) Permanent part-time MH Assistant post not refilled, needs
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45 2) Shift in Majk's role and hours
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46 Two new casual staff
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47 Taken together free MG to do BizDev.
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48 Ken's Sunday?
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49 On a good day, I like Richard sometimes, but not always, clients
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50 like him; liking people is not a requirement, but he's not a good
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51 fit for the Team
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52
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53 *A*) We ask Trustees to agree to the creation of a new permanent
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54 part-time MH Assistant job starting in September, to be
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55 advertised widely.
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56
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57 *B*) We will not ask Trustees to agree for Richard and Lauren to
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58 remain in the flat after 31 July.
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59
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269
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60 ACTION: HT to tell R&L that they have to vacate.
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258
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61
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269
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62 ACTION: HT to ask DS for time at the next AG meeting (26 June 1200)
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258
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63 for an informal chat with members of the MHC to discuss the
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64 flat(s).
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65
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66 6b: Flat rental figures all in - see drop box folder in Affordability group.
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269
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67 7a: HT report
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257
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68 7b: Wedding planning going well
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69 Over-catered, but fridge issue sorted, photographer will come early
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70 - IT an issue but we can work with what we
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71 have - Emma & Andy aware when they booked what the MH provided
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72 Additional purchase not required, MG does not recommend it for AM
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73 Numbers? 80/90 from outside invitees, not much feedback from
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74 local Friends, so probably 100+
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254
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75 8a: quaker (old pw) and quaker-office (new, staff-only)
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257
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76 (8b: still getting 'mail undelivered' in the spam folder on office@ )
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256
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77 9b: Carpets postponed to September, MG to send quotes to JN.
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78 GSM dialler installed 6/6, voicemail issue to be resolved, _not_
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79 at risk from end of voice connnectivity
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254
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80 9c: Nothing to report
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81 9d: no decision on carpets - impact of building changes / cafe could change
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82 decision to be made
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83 9e: no response from either firm - too busy or job too small - will develop
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84 my own alternatives
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85 11 bullet 3 continued
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86
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258
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87 10.
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