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annotate 7vt/report.xml @ 47:800752d6ac39
open meeting appendices, revised 3.3 from Phil
| author | ht |
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| date | Fri, 05 Jun 2009 19:23:19 -0400 |
| parents | d04057b8d0dc |
| children | a713940dc0d8 |
| rev | line source |
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| 28 | 1 <?xml version='1.0'?> |
| 2 <?xml-stylesheet type="text/xsl" href="../../../lib/xml/doc.xsl" ?> | |
| 3 <!DOCTYPE doc SYSTEM "../../../lib/xml/doc.dtd" > | |
| 4 <doc> | |
| 5 <head> | |
| 6 <title>Report to Area Meeting from the Future of Victoria Terrace Working Group</title> | |
| 40 | 7 <title><emph color="red">DRAFT: contains contributions received through 1/6</emph></title> |
| 31 | 8 <author>Alison Burnley, Madeleine Harding, Phil Lucas, Brian Mayes, |
| 40 | 9 Laurie Naumann, Rufus Reade, |
| 31 | 10 Eileen Schott, Henry S. Thompson</author> |
| 42 | 11 <date>4 June 2009</date> |
| 33 | 12 <style>td.t, td.s {text-align: right} |
| 13 td.n {text-align: center} | |
| 14 td.s {font-weight: bold} | |
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| 28 | 22 </head> |
| 23 <body> | |
| 36 | 24 <div id="intro"> |
| 25 <title>Background and introduction: The remit of the working group</title> | |
| 26 <p>In August and October of 2008, South East Scotland Area Meeting | |
| 27 "considered the history and prospects for the Quaker Meeting House at 7 | |
| 28 Victoria Terrace". The end result was the creation of a "short-life working | |
| 29 group", requested to report back to Area Meeting in June 2009. The group | |
| 30 consists of the Friends named above, convened by Henry S. Thompson. Further | |
| 31 details on the history and remit of the group can be found in Appendix A to this report.</p> | |
| 32 <p>The group has taken as its fundamental goal to gather as much information | |
| 33 as possible to assist Area Meeting in clarifying its vision for the future | |
| 34 Quaker presence and witness in Central Edinburgh, the part 7 Victoria Terrace | |
| 35 might play in that future, and the costs and benefits of alternative ways | |
| 36 forward in this regard.</p> | |
| 37 <p>This report has three main sections, organised chronologically, covering | |
| 38 the history of the Quaker ownership of 7 Victoria Terrace, its current | |
| 39 situation, and a range of possibilities for the future. These are preceded by | |
| 40 a brief 'executive summary' of our work and its conclusions, and followed by a | |
| 41 collection of background material.</p> | |
| 42 <p>Although in the end it is our judgement that some options make more sense | |
| 43 going forward than others, we have <emph>not</emph> felt that it was our place | |
| 44 to make any overall recommendations. We feel strongly that it is for Area | |
| 45 Meeting, gathered in Meeting for Worship for Business, to discern the right way | |
| 46 forward.</p> | |
| 28 | 47 </div> |
| 36 | 48 <div id="exec"> |
| 28 | 49 <title>Executive summary of work and conclusions</title> |
| 36 | 50 <p>The working group met a total of twelve times throughout the first five |
| 42 | 51 months of 2009. Over th course of thos meetings we invited a number of people to join us to share their particular |
| 52 perspectives on the matter:</p> | |
| 53 <list> | |
| 54 <item>Alastair Cameron and Don Stubbings, who briefed us on Area Meeting's perspective;</item> | |
| 55 <item>John Phillips, Area Meeting Treasurer;</item> | |
| 56 <item>Anthony and Sue Buxton, Meeting House Managers;</item> | |
| 57 <item>Mark Hutcheson, Clerk of Area Meeting Trustees;</item> | |
| 58 <item>Ken Jobling, Convenor of Area Meeting Fabric and Maintenance Committee.</item> | |
| 59 </list> | |
| 60 <p>We also solicited information from a number of different | |
| 61 constituencies via questionnaires and held two open meetings, at which around 60 Friends and | |
| 62 attenders, mostly, but not entirely, from Central Edinburgh, shared with us their answers to the question "What is your vision for the Quaker presence and witness in | |
| 63 Central Edinburgh for the <emph>next</emph> 20 years?"</p> | |
| 37 | 64 <p>Our conclusions can be summarised in terms of a sequence of choices, each leading |
| 65 to a situation with costs and benefits. The primary choice is, do we stay in 7 Victoria | |
| 66 Terrace, or do we leave it? If we leave, do we | |
| 67 attempt to find somewhere which provides essentially the same facilities as 7 Victoria | |
| 68 Terrace, or somewhere more modest, or more than one place? Do we look for somewhere to | |
| 69 share, or somewhere of our own? If we stay, do we reduce our use, and with it our costs, or | |
| 70 do we continue more-or-less as at present, or do we try to do more? How do each of these | |
| 71 choices align with our vision for Quaker presence and witness in Edinburgh?</p> | |
| 41 | 72 <p><emph color="red">[more, or leave it at that?]</emph></p> |
| 28 | 73 </div> |
| 36 | 74 <div id="history"> |
| 28 | 75 <title>The past</title> |
| 76 <div> | |
|
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77 <title>Origins</title> |
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78 |
| 37 | 79 <p>We moved to 7 Victoria Terrace from |
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80 premises at 28 Stafford Street |
| 37 | 81 some 20 years ago. At that time the Meeting was growing and we needed more space.</p> |
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82 |
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83 <p>The Meeting Room at Stafford Street was upstairs with no lift |
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84 so access was a problem. It was an L-shaped room which made it difficult to sit |
| 37 | 85 in a circle as in 7 Victoria Terrace and you could get "lost" at one end or the other of |
| 86 the L-shape | |
| 45 | 87 and not hear or see the rest of the meeting. There were a number of smaller |
| 88 problems, which added up to a lot of discomfort:</p> | |
| 89 <list> | |
| 90 <item>The coffee room was a bit of a squash.</item> | |
| 91 <item>The children were in the basement in three | |
|
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92 small rooms. The young people were like sardines in the smallest room. The |
| 42 | 93 crèche was at the front of the building and the 5–12s at the back---neither |
| 45 | 94 room was very big and there was very little room for storage.</item> |
| 95 <item>There was lack of office space.</item> | |
| 96 <item>Letting possibilities were minimal and the | |
| 97 Meeting House was not open to all during the week.</item> | |
| 98 </list> | |
| 37 | 99 <p>A property developer had approached the Meeting several times offering to purchase |
| 100 the building on very attractive terms, and after a series of Meetings for Business and | |
| 101 threshing sessions the Preparative and Monthly Meetings agreed to the move, even though | |
| 102 we didn't know at the time we left where our new home would be. In the end we spent | |
| 103 nearly two years at Gilles College in Marchmont, first while we found a new home, and | |
| 104 then while it was refurbished for us.</p> | |
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105 <p><emph>What have we gained from the move?</emph></p> |
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106 |
| 37 | 107 <p>We have considerably more space at 7 Victoria Terrace.</p> |
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108 |
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109 <p>We have a beautiful meeting room that is |
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110 light and airy and creates a feeling of calm and the sense that it is a place |
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111 of worship.</p> |
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112 |
| 37 | 113 <p>There are rooms that can be let out.</p> |
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114 |
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115 <p>The Meeting House is in a central position |
| 37 | 116 in the city, which means it is accessible to lots of people. Disabled access has |
| 117 been difficult lately with the nearby building work going on, but this is now completed.</p> | |
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118 |
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119 <p>The position also offers lots of |
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120 possibilities for Quaker outreach and for the Meeting House to be a Quaker |
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121 centre.</p> |
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122 |
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123 <p>There is plenty of space for coffee and tea |
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124 after Meeting for Worship on a Sunday and for lunch as well.</p> |
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125 |
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126 <p>There are also quiet areas for sitting and |
| 37 | 127 talking.</p> |
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128 |
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129 <p>There is space for a good-sized library.</p> |
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130 |
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131 <p>The children's space is improved although |
| 37 | 132 the crèche is rather dark and small and out of the way but other spaces are |
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133 quite flexible.</p> |
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134 |
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135 <p>In the past the young people have used the |
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136 youth café at 6 Victoria |
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137 Terrace which provided a good opportunity for local community building.</p> |
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138 |
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139 <p>Very recently we have acquired access to |
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140 the Scottish wild life garden in Johnston Terrace. This is very welcome for all |
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141 but particularly for the children---a garden opens up lots of possibilities for |
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142 fun and learning.</p> |
| 38 | 143 <p>Over the years the Meeting House has hosted many link group weekends. These have allowed young people from all over Scotland to come together for a residential weekend, to share their thoughts and feelings in a safe environment, to learn more about being a Quaker and benefit from being with like-minded young people.</p> |
| 45 | 144 <p>It is hard to quantify/evaluate just how important these events are, but |
| 145 speaking to young Quakers now in their twenties and thirties they say how important | |
| 146 these events have been for their own spiritual development. If we are going to keep | |
| 147 our young people involved with Friends we need to care for and nurture them. 7 Victoria Terrace is an ideal place to do this. | |
| 38 | 148 </p> |
| 28 | 149 </div> |
| 150 <div> | |
| 151 <title>Building structure</title> | |
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152 <p> |
| 37 | 153 The building was in quite a poor state when it was purchased by the Monthly Meeting. |
| 42 | 154 Apart from the internal work which gave us the basic rooms layout, substantial repair work had to be undertaken to repair badly weathered sandstone on the exterior and some roof repairs were also necessary. Urgent repair to stonework was necessary in 2007–8 to make the building safe and opportunity was taken, while the scaffolding was in place, to do general stonework improvement with a view to preventing the need for further such work for the next 20 years or so. |
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155 </p> |
| 37 | 156 <figure> |
| 44 | 157 <image source="MR_floorplan.jpg">Plan of 7 Victoria Terrace Meeting Room</image> |
| 158 <image source="Hall_floorplan.jpg">Plan of 7 Victoria Terrace Hall</image> | |
| 159 <image source="Library_Crech_floorplan.jpg">Plan of 7 Victoria Terrace Library and points north</image> | |
| 160 <caption>Meeting Room, Hall, Library and Kitchen and Crèche</caption> | |
| 161 </figure> | |
| 162 <figure> | |
| 163 <image source="Foyer.jpg">Plan of 7 Victoria Terrace Foyer</image> | |
| 164 <image source="Bow_Floorplan.jpg">Plan of 7 Victoria Terrace Bow Room</image> | |
| 165 <caption>Foyer and Bow Room</caption> | |
| 37 | 166 </figure> |
| 167 <p>There follows a description of each room, working down from the top.</p> | |
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168 <list> |
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169 <item> |
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170 <p> |
| 37 | 171 The second floor <name>Meeting Room</name> and its lobby are substantially unchanged, |
| 172 except for redecoration, since 1988. Ceiling-mounted fluorescent light fittings started | |
| 173 to fail during the early 2000s and were difficult to access for maintenance because of | |
| 174 their height from the floor. They were replaced in 2006 by suspended fittings, a year or | |
| 175 so after the room was redecorated and re-carpeted. The hearing loop system was upgraded | |
| 176 in 2003 with the installation of four suspended microphones, but users are not entirely | |
| 177 satisfied: apparently the microphones still pick up too much ambient noise. | |
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178 </p> |
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179 <p> |
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180 The high <name>roof space</name> above the Meeting Room was largely uninsulated and had been very difficult to access (except by pigeons, whose leavings littered the floor). This was remedied in 2004 with the installation of a hatch from the lobby, a fixed steel ladder above the suspended ceiling height and an inspection platform. Some strengthening work was done to the beams, which have a large and fragile span, the area was cleaned and blown recycled paper insulation was put in (2007). The roof space cannot be used for storage because it lacks the necessary structural strength. |
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181 </p> |
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182 </item> |
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183 <item> |
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184 <p> |
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185 The first floor <name>Hall</name> had served as a gym during the Boys Brigade years and, except for redecoration, was substantially unchanged when we upgraded the building. Ceiling-hung scaffold bars for the suspension of theatre lighting and curtains were installed in 1995, from which theatre loudspeakers are also hung, with a transverse bar, wired for lighting, added some years later. The blue and yellow colour scheme of 1988 was replaced by a two-tone green scheme in 1997, when some of the wooden wall-barring, a gym feature, was removed, and this was replaced in turn by a neutral buff colour scheme in 2008, when a storage cupboard was added in the passage linking this room to the Library. |
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186 </p> |
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187 </item> |
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188 <item> |
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189 <p> |
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190 The <name>Library</name> has been largely unchanged during the past 20 years apart from twice being redecorated and once re-carpeted. A decorative stained glass window has been added, given by Nancy Selkirk in memory of John, her husband, and made by their son. |
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191 </p> |
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192 </item> |
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193 <item> |
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194 <p> |
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195 Little was spent on the <name>Kitchen</name> when the building was purchased and, if it is to continue to be used to prepare food for public consumption, it is now in need of significant upgrading to meet current food hygiene regulations. The commercial dishwasher has been replaced once and a domestic gas cooker replaced by a second commercial gas cooker. Electric water heating has been replaced by a through-flow gas water heater. |
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196 </p> |
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197 </item> |
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198 <item> |
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199 <p> |
| 37 | 200 The <name>Bow Room</name>, accessed from the foyer by a corridor (with two steps) and |
| 201 with its own outside door to Upper Bow, was, for the first 20 years of Quaker ownership, | |
| 202 let to charities (most recently International Voluntary Service) for office hours use, | |
| 42 | 203 with the Monthly Meeting retaining the right to use it in the evenings |
| 204 and at weekends. It was redecorated and re-carpeted in 2002. | |
| 205 International Voluntary Service, who rented the room at considerably less than its commercial value, moved out in 2008, at which point the room became available for meeting use throughout the week. | |
|
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206 </p> |
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207 </item> |
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208 <item> |
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209 <p> |
| 47 | 210 Little has been done to the double <name>Crèche</name> room on the first floor, except for redecoration. This is awkward of access, through a narrow corridor which leads off the kitchen and can only otherwise be accessed from the tenement common stair. There is a lavatory off the corridor between the kitchen and this room. |
|
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211 </p> |
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212 </item> |
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213 <item> |
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214 <p> |
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215 There are <name>two mezzanine floors</name> (not shown in the plans) in a flat-roofed extension behind the main building. The upper of these, above first floor level, houses <name>toilets</name>. The women's toilets, which house two lavatory cubicles and two wash hand-basins, were upgraded in 1996. There is one small lavatory room for men. The lower floor has one toilet room with a single lavatory and hand-basin (and for much of the 20 years housed the washing machine). Adjacent to this is a <name>small room</name>, known as the teenagers' room during early Quaker occupation, when there were a number of teenagers in the Meeting. This is now known as Room 5 and is used mostly for one-to-one meetings; it can accommodate only four or five at most. |
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216 </p> |
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217 </item> |
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218 <item> |
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219 <p> |
| 45 | 220 The <name>Foyer</name> (also not shown in the plans) is fairly spacious, but its |
| 221 adaptability is inhibited by two structural pillars. This space was originally a shop under the | |
|
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222 Original |
|
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223 Secession |
| 45 | 224 Church. At that time the entrance was in its present position under the Victoria Terrace arches. At some point in |
| 225 the twentieth century, that original entrance was made into a window and a new entrance made on the | |
| 37 | 226 Upper Bow elevation. When the decision was taken in 2002 to make the building |
| 45 | 227 wheelchair-accessible, it proved impossible to add a ramp to the Upper Bow |
| 228 entrance, so the original Victoria Terrace entrance was re-opened and a stone ramp installed. At the same time, the foyer was completely refurbished and redecorated, with the installation of a seating area, also suitable for informal meetings, and a reception desk. | |
|
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229 </p> |
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230 <p> |
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231 During the past ten years, spacious storage cupboards have been built into an alcove in the eastern end of the foyer and in the passage linking the foyer to the Bow Room. |
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232 </p> |
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233 <p> |
| 37 | 234 A tiled passage leads from the foyer past doors to under-stair storage and a small |
| 235 cleaner's cupboard and on to a utility area with | |
|
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236 Belfast |
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237 sink, in which the washing machine is now fitted. Off this is an <name>accessible toilet</name> and a small shower room, which has in the past been used by residential groups but which is more commonly used for further storage. |
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238 </p> |
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239 </item> |
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240 <item> |
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241 <p> |
| 45 | 242 The <name>managers' office</name>, situated between the foyer and the Bow Room, is |
| 243 quite small, with room for a single person to work. It has a timber-barrelled ceiling installed in the 1950s, when this style was in vogue. | |
|
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244 </p> |
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245 </item> |
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246 <item> |
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247 <p> |
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248 The Meeting House interleaves with the <name>adjacent tenement building</name>, which was built about 30 years after the |
|
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249 Original |
|
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250 Secession |
| 37 | 251 Church. The Boys' Brigade purchased both buildings in the 1950s and made the link |
| 42 | 252 through at first floor level, where the levels were very similar (the |
| 253 difference evidenced by the slight dip as one enters the Library from | |
| 254 the lobby). The two tenement flats at this level were incorporated in | |
| 255 the main building and provide the present Library, Kitchen and Creche | |
| 256 Rooms, while one ground floor flat provided the present Managers' | |
| 257 Office and Bow Room. The other ground floor flat was retained by the | |
| 258 Boys' Brigade for income and let as an office, first to a taxi company | |
| 45 | 259 and in recent years to the 6 Victoria Terrace Youth Cafe project. One second floor flat was sold to the Boys' Brigade caretaker, who lived there until 2004, when she sold it to a member of the Meeting. The other four flats were offered to the Meeting, which bought the fourth floor two-bedroomed flat in 1987. The Meeting also rented a single-bedroomed flat on the third floor (Flat 3F2), which was eventually also purchased in 1995. The remaining two flats were bought by a member of the Meeting, who subsequently sold them to other local Quakers.</p> |
| 260 <p>The net result of all this is that of the six flats on the stair, one is owned | |
| 261 by the Boys' Brigade, three are in private (Quaker) hands, and two are owned by the | |
| 262 Area Meeting:</p> | |
| 263 <list type="1defn"> | |
| 264 <item term="The spacious top floor two-bedroomed flat">Occupied by the Managers. Some basic improvement work was done to this when it was purchased and secondary glazing has subsequently been installed in both bedrooms. It is in reasonable order and has gas-fired central heating, but the roof is poorly insulated.</item> | |
| 265 <item term="The third floor flat">Currently occupied by the assistant manager, has, for most of the past 20 years been occupied by Meeting House staff. There was a period in the late 1990s when it was not required for this purpose. It was then refurbished, refurnished and let for income until it was again required for staff. Gas-fired central heating was installed in 2004.</item> | |
| 266 </list> | |
|
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267 </item> |
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268 </list> |
| 28 | 269 </div> |
| 270 <div> | |
|
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271 <title>Outline history of building use</title> |
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272 <p> |
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273 The principal reasons which led to the decision to purchase the Victoria Terrace building were: |
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274 </p> |
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275 <list type="enum"> |
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276 <item> The Meeting had grown in size and included a significant number of families with children. A more suitable Meeting Room was needed, with separate spaces for children's and teenagers' groups, for the serving of refreshments and for social activity.</item> |
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277 <item>A suitable building in a central location would enable the Meeting to serve the community by providing meeting rooms, primarily for charities and grass roots organisations.</item> |
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278 <item>A central location would enable both Quakers and others to access the building easily, whether by public or private transport, and would give Quakers a higher profile in the city.</item> |
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279 </list> |
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280 <p> |
| 46 | 281 To service this building it was decided to appoint wardening staff who would be |
| 47 | 282 in sympathy with these aims and who would develop the use of the building along |
| 283 these lines. The first wardens appointed were Lise Bech and her partner, Ian Ramsey. | |
|
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284 </p> |
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285 <div> |
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286 <title>Early developments in Meeting House use</title> |
| 47 | 287 <p>Quaker use of the building developed well in the early years while Ian and |
| 288 Lise were wardens, as did community use. A group, which included Lise and Ian, saw from the beginning the opportunity offered by the August Festival Fringe to develop the use and profile of the building. Lise was an able vegetarian/vegan cook. She and Ian had ‘green’ concerns and it was decided to run the Library as the ‘Rainforest Cafe’ for two weeks during the Fringe, raising money for rainforest charities. The Hall and Meeting Room were offered for exhibition and concert use concurrent with this. | |
|
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289 </p> |
| 47 | 290 <p>After Ian and then Lise left, Mark and Anna Twinam-Cauchi, a student couple, were wardens for a short while. When they left, a rota of volunteer keyholders was set up to open up, service organisations renting rooms and welcome callers. A support group of Friends, which included Archie Campbell and Jennie Nielson was put in place, with the specific purpose of ensuring a Quaker profile for the building. By 1994, they were running a rota to staff the building on Wednesdays to greet visitors, advise any who had problems and explain Quakerism. |
|
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291 </p> |
| 47 | 292 <p>Phil and Pat Lucas were appointed as wardens in late 1994, sharing a |
| 293 full-time post. They were asked to continue the development of community use, | |
| 294 with a specific objective of attempting to achieve a balance between costs and income, and with the work of raising the Quaker profile of the building in the community. They were invited to join the Festival Committee, clerked at that time by Bronwyn Harwood, which was already engaged in exploring the development of the Festival Fringe involvement (see below).</p> | |
|
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295 </div> |
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296 <div> |
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297 <title>Use of the Meeting House and income from lettings develop</title> |
| 42 | 298 <p>Income from lettings in 1994 was about £14,000. Given stable management and the resulting improved standards of service offered to users, this grew quite rapidly with increasing use of the building. As lettings increased, there were some small tensions regarding Quaker use during the week. Quaker committees had been accustomed to turning up, sometimes without booking, and finding there was a room available. They now found they had to book and then had to book longer and longer in advance to ensure a room was free. An attempt was made to solve this problem by setting the Library apart one evening each week for Quaker use, but this (unsurprisingly) failed—the evening so reserved seldom suited the committee that wanted it—so committees and groups which were unable to plan sufficiently in advance became accustomed to meeting in homes. |
|
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299 </p> |
| 47 | 300 <p>A two tier letting charge system has been developed over the years, with a lower charge for charitable and grass-roots groups and higher charges for local and national government and commercial groups and classes. There has been some measure of negotiation on charges at the discretion of the wardens/managers, with, for example, new grass-roots groups being given use below the charitable rate until they became established. An eye has been kept on rates charged by comparable buildings in the neighbourhood and there has been co-operation on this, especially with Augustine United and St Columba's-by-the-Castle. The busyness of the building increased steadily until, for several years, it was about as full as it reasonably could be, from |
|
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301 9 am |
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302 until |
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303 10 pm |
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304 six days per week and often with Sunday afternoon and evening use as well. |
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305 </p> |
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306 <p>Facilities and equipment have been steadily developed over the years, with digital projector, laptop computer and wireless internet availability now added to the familiar flipcharts, TV and DVD player and overhead projectors. |
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307 </p> |
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308 <p>Increase in the use of the building necessitated an increase in staff and it was particularly important to ensure continuity of standards of service during the managers' absence on holidays and days off. There has been a deputy warden/manager appointed for the past 12 years or so and this has usually been a residential post, with the appointee occupying the smaller flat. Deputy managers have included Andy May, Doug Kline, Finn Pollard, Philip Davies, Mary Woodward and Tom Nisbet. Additional staffing, all paid, has been provided by members of the Meeting and by students, also usually attenders or members. The role title of the wardens was changed to managers some 7 or 8 years ago, this job title more accurately reflecting the managerial responsibility the post now carries. |
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309 </p> |
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310 </div> |
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311 <div> |
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312 <title>Quaker Link Scotland</title> |
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313 <p>At the time that Phil and Pat Lucas were appointed, Marion Morton was clerk of General Meeting for |
| 42 | 314 Scotland. She was also part of the group providing a Quaker presence |
| 315 in 7 Victoria Terrace and she combined these two roles by doing her | |
| 316 General Meeting work in the Meeting House Office one day a week, providing cover for a wardens' day off. | |
|
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317 </p> |
| 42 | 318 <p>A General Meeting group was then looking at developing the Quaker base and presence in |
| 319 Scotland, including the appointment of an administrative assistant to | |
| 320 support the General Meeting Clerk. It was thought by some that this should be | |
|
30
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321 Edinburgh-based, working from 7 |
|
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322 Victoria |
|
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323 Terrace. Quaker Link |
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324 Scotland |
| 42 | 325 was born. Phil Lucas was, early in 1995, appointed to the Quaker Home |
| 326 Service Outreach Committee and he, followed by Pat, were appointed | |
| 327 General Meeting Outreach Function Group conveners, so one aspect of | |
| 328 the Quaker Link Scotland development was that the Edinburgh Meeting | |
| 329 House became an outreach base for Scotland. Enquirers packs were sent | |
| 330 to Scottish enquirers from here, in consultation with Quaker Home Service Outreach in Friends House. There was thought that the Bow Room could become the Quaker Link | |
|
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331 Scotland |
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332 office. |
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333 </p> |
| 42 | 334 <p>There was concern in some other Scottish Area Meetings about |
| 335 Scottish Quaker affairs becoming too Edinburgh-based, which may have | |
| 336 contributed to the end of Quaker Link Scotland's short life, but the | |
| 337 fatal blow was that, when the paid administrative assistant post was | |
| 338 advertised, the successful candidate lived on the Moray coast and | |
| 339 preferred to work from home. The General Meeting clerkship at the | |
| 340 same time moved away from the South East. When Pat and Phil Lucas's | |
| 341 outreach appointments came to their end, it was no longer appropriate | |
| 342 to send enquirers' packs to Scottish enquirers from the 7 Victoria Terrace office, (although they continued to do so for a year or two on a voluntary basis). The last vestiges of Quaker Link | |
|
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343 Scotland |
|
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344 thus disappeared. |
|
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345 </p> |
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346 </div> |
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347 <div> |
| 42 | 348 <title>Venue 40—the Festival Fringe</title> |
| 47 | 349 <p>The Festival Fringe involvement started in the very early days and owed much to the enthusiasm and skill of Lise Bech (in the kitchen/cafe) and Ian Ramsey (developing the use of performance and exhibition space). When they left, a Festival Committee clerked by Andrew Farrar and Bronwyn Harwood took up the development (amid some difficulties as they did not have the support of the new wardens) and the cooking skills of members of the local Meeting were co-opted. It was at this time that voluntary staff from without the area were first brought in.</p> |
| 350 <p>The Festival Committee introduced a tiered seating rake to the hall, turning | |
| 351 it into a 65 seat black-box theatre, for the first time in August 1995. Use of | |
| 352 the theatre that year was dominated by one theatre group, which was reluctant to share facilities with others. Setting up the theatre in this way involved considerable hire costs, so the Committee decided for 1996 to take firmer control and, in order to recoup hire costs, to run for three weeks. Use of the space developed over subsequent years until there were up to six shows per day, six days each week, with the café now open also for three weeks. The increased staffing this required was provided almost entirely from volunteers, many of them Quakers from other parts of | |
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353 Britain |
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354 or the world, who are accommodated in Friends' homes. Exhibitions continued to be organised in the Meeting Room, but the Local Meeting became uncomfortable with the annual transformation of this room. Continuation of the Fringe involvement was endorsed but use of the Meeting Room for exhibitions ceased. The Festival Committee works through the year, but a considerable proportion of the organisational work falls on the Meeting House managers. |
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355 </p> |
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356 </div> |
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357 <div> |
| 37 | 358 <title>Recent developments</title> |
|
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359 |
| 37 | 360 <p>Pat and Phil Lucas retired in April 2007 and Sue and Anthony Buxton succeeded them as Meeting House managers, also sharing one full-time job. The changes that have taken place during the past two years reflect in part their priorities for the development of the building and developments in health and safety and particularly food hygiene regulations and the way in which these have been interpreted.</p> |
| 45 | 361 <p>An early-bird meeting for worship has been initiated at |
|
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362 8 am |
| 45 | 363 each weekday for 30 minutes. Use of the Meeting House kitchen has been tightened |
| 364 up and restricted with home-made food not permitted to be brought in or served. | |
| 365 The ambiance of the hall and library have been improved through redecoration and | |
| 366 new table storage. Food and drinks (other than water) are no longer served in the | |
| 367 Meeting Room or its lobby, which has resulted in a great improvement in the | |
| 368 cleanliness of the carpet. Groups using the second floor during the day and | |
| 369 requiring refreshment come down to the Library for that purpose, usually taking the | |
| 370 Library out of use as a place for separate meetings at those times. The lettings | |
| 371 calendar is considerably less busy than it was four or five years ago; this may be | |
| 372 due in part to the difficulty of access during the building work on the terrace, in | |
| 373 part to the current recession and in part to the impact of the more stringent | |
| 374 enforcement of Health and Safety regulations.</p> | |
|
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375 </div> |
| 28 | 376 </div> |
| 377 <div> | |
| 378 <title>Outline financial history</title> | |
| 33 | 379 <p>The Monthly Meeting sold the previous Meeting House premises in Stafford |
| 380 Street in 1987 and bought Victoria Terrace, a listed building, and one adjacent | |
| 381 flat in West Bow, for £138,000 with the sale proceeds. (An further flat | |
| 382 in West Bow was purchased in 1995 for £25,000). A fund raising appeal and | |
| 383 a contribution (for stonework) from Historic Scotland covered a further | |
| 384 £360,000, which was used for external repairs, complete internal remodelling, purchase of furniture and | |
| 385 equipment, as well as common repairs to 6 Upper Bow.</p> | |
| 386 <p>From the outset it had been intended that the new Meeting House, given its central position and the variety of rooms available, should become a community resource and, additionally, be able to generate an income to help offset management and maintenance costs.</p> | |
| 32 | 387 <p> |
| 33 | 388 In 1994 the new wardens/managers appointed were explicitly, as a part of their |
| 389 jobs, expected to develop the full use of the building and generate an increased income from the letting of the property to outside organisations. As can be seen from the attached income and expenditure table, this proved to be successful with differential charges being levied of small voluntary organisations and larger government or other public sector bodies some of which had long term, fairly permanent, arrangements to regularly hire out parts of the property. A significant, but fluctuating, contribution to the funds has been received from the Festival Fringe Committee over most of those years. | |
| 32 | 390 </p> |
| 33 | 391 <figure> |
| 392 <table> | |
| 393 <thead> | |
| 35 | 394 <tr> |
| 33 | 395 <th></th> |
| 39 | 396 <th> Notes </th> |
| 397 <th>1994</th> | |
| 398 <th>1997</th> | |
| 33 | 399 <th>2000</th> |
| 400 <th>2001</th> | |
| 401 <th>2002</th> | |
| 402 <th>2003</th> | |
| 403 <th>2004</th> | |
| 404 <th>2005</th> | |
| 405 <th>2006</th> | |
| 406 <th>2007</th> | |
| 407 <th>2008</th> | |
| 35 | 408 </tr> |
| 33 | 409 </thead> |
| 410 <tbody> | |
| 411 <tr class="ti"> | |
| 412 <td><name>Running Expenditure</name></td> | |
| 413 </tr> | |
| 414 <tr> | |
| 415 <td>Staff Costs</td> | |
| 39 | 416 <td class="n">[1]</td><td class="t">8.4</td><td class="t">11.6</td><td class="t">16.5</td><td class="t">17.9</td><td class="t">19.7</td><td class="t">22.5</td><td class="t">30.3</td><td class="t">29.9</td><td class="t">31.4</td><td class="t">35.1</td><td class="t">39.4</td> |
| 33 | 417 </tr> |
| 418 <tr> | |
| 39 | 419 <td>Services (inc. Council Tax)</td><td class="n">[2]</td><td class="t">9.7</td><td class="t">6.8</td> |
| 33 | 420 <td class="t">6.8</td><td class="t">9.4</td><td class="t">8.0</td><td class="t">8.8</td><td class="t">10.6</td><td class="t">11.2</td><td class="t">14.5</td><td class="t">14.6</td><td class="t">14.3</td> |
| 421 </tr> | |
| 422 <tr> | |
| 39 | 423 <td>Cleaning</td><td></td><td class="t">1.3</td><td class="t">3.2</td><td class="t">3.5</td><td class="t">3.6</td><td class="t">3.8</td><td class="t">4.1</td><td class="t">4.0</td><td class="t">4.4</td><td class="t">4.3</td><td class="t">6.9</td><td class="t">8.8</td> |
| 33 | 424 <td></td> |
| 425 </tr> | |
| 426 <tr> | |
| 39 | 427 <td>Purchases, maintenance and repairs</td><td class="n">[3]</td><td class="t">1.4</td><td class="t">8.6</td> |
| 33 | 428 <td class="t">10.6</td><td class="t">21.1</td><td class="t">19.7</td><td class="t">22.4</td><td class="t">10.5</td><td class="t">23.0</td><td class="t">30.6</td><td class="t">33.1</td><td class="t">22.6</td> |
| 429 </tr> | |
| 39 | 430 <tr class="t"> |
| 431 <td class="s">Total</td><td></td><td class="t">20.8</td><td class="t">30.2</td><td class="t">37.4</td><td class="t">52.0</td><td class="t">51.2</td><td class="t">57.8</td><td class="t">55.4</td><td class="t">68.5</td><td class="t">80.8</td><td class="t">89.7</td><td class="t">85.1</td></tr> | |
| 33 | 432 <tr class="ti"> |
| 433 <td><name>Income</name></td> | |
| 434 </tr> | |
| 435 <tr> | |
| 39 | 436 <td>Lettings</td><td></td><td class="t">18.6</td><td class="t">29.3</td><td class="t">38.6</td><td class="t">41.4</td><td class="t">50.0</td><td class="t">55.4</td><td class="t">55.2</td><td class="t">52.5</td><td class="t">57.1</td><td class="t">57.0</td><td class="t">50.7</td> |
| 33 | 437 </tr> |
| 438 <tr> | |
| 39 | 439 <td>Festival Fringe Committee</td><td class="n">[4]</td><td class="t">5.4</td><td class="t">1.0</td> |
| 33 | 440 <td class="t">3.7</td><td class="t">2.5</td><td class="t">3.0</td><td class="t">5.0</td><td class="t">7.0</td><td class="t">4.0</td><td class="t">9.5</td><td class="t">6.5</td><td class="t">4.0</td> |
| 441 </tr> | |
| 39 | 442 <tr class="t"> |
| 443 <td class="s">Total</td><td></td><td class="t">24.0</td><td class="t">30.3</td><td class="t">42.3</td><td class="t">43.9</td><td class="t">53.0</td><td class="t">60.4</td><td class="t">62.2</td><td class="t">56.5</td><td class="t">66.6</td><td class="t">63.5</td><td class="t">54.7</td></tr> | |
| 33 | 444 <tr class="gt"> |
| 39 | 445 <td><name>Operating surplus/deficit</name></td><td class="n">[5]</td><td class="t">3.2</td><td class="t">0.1</td><td class="t">4.9</td><td class="t d">-8.1</td><td class="t">1.8</td><td class="t">2.6</td><td class="t">6.8</td><td class="t d">-12.0</td><td class="t d">-14.2</td><td class="t d">-26.2</td><td class="t d">-30.4</td> |
| 33 | 446 </tr> |
| 447 <tr> | |
| 448 <td></td> | |
| 449 </tr> | |
| 450 <tr class="ti"> | |
| 451 <td><name>Exceptional Expenditures</name></td> | |
| 452 </tr> | |
| 453 <tr> | |
| 454 <td>Redevelopment of Foyer</td> | |
| 40 | 455 <td class="n">[6]</td><td class="t"></td><td class="t"></td><td class="t"></td><td class="t"></td><td class="t"></td><td class="t">5.8</td><td class="t">34.7</td><td class="t">29.4</td><td class="t"></td><td class="t"></td><td class="t"></td> |
| 33 | 456 </tr> |
| 457 <tr> | |
| 458 <td>External Stonework</td> | |
| 40 | 459 <td class="n">[7]</td><td class="t"></td><td class="t"></td><td class="t"></td><td class="t"></td><td class="t"></td><td class="t"></td><td class="t"></td><td class="t"></td><td class="t"></td><td class="t"></td><td class="t">29.7</td> |
| 33 | 460 </tr> |
| 461 <tr> | |
| 462 <td>Consultancy</td> | |
| 40 | 463 <td class="n">[8]</td><td class="t"></td><td class="t"></td><td class="t"></td><td class="t"></td><td class="t"></td><td class="t"></td><td class="t"></td><td class="t"></td><td class="t"></td><td class="t"></td><td class="t">8.3</td> |
| 33 | 464 </tr> |
| 465 <tr class="t"> | |
| 466 <td class="s">Total</td> | |
| 40 | 467 <td></td><td class="t"></td><td class="t"></td><td class="t"></td><td class="t"></td><td class="t"></td><td class="t">5.8</td><td class="t">34.7</td><td class="t">29.4</td><td class="t"></td><td class="t"></td><td class="t">38.0</td> |
| 33 | 468 </tr> |
| 469 </tbody> | |
| 470 </table> | |
| 471 <list type="enum"> | |
| 39 | 472 <item>Staff costs relate to usage of the building, the changing roles of staff and increased remuneration.</item> |
| 42 | 473 <item>Council tax on flats, water, electricity and gas, phone and Internet.</item> |
| 33 | 474 <item>Major items: Roof access and toilets upgrading (2001); redecoration (2005 and 08); roof repair and insulation (2006); lift upgrading (2007).</item> |
| 42 | 475 <item>Festival Committee: sum remitted for use of 7 Victoria |
| 476 Terrace. Other sums used for external charities and for Kelso Meeting | |
| 477 House Appeal.</item> | |
| 33 | 478 <item>Contributed to/made up from Area Meeting</item> |
| 42 | 479 <item>Approximate cost, 2003–05.</item> |
| 33 | 480 <item>Approx cost incurred during 2008.</item> |
| 481 <item>Mainly architect (quinquennial review)</item> | |
| 482 </list> | |
| 42 | 483 <caption>7 Victoria Terrace: income and expenditure 2000–8 (All figures shown are thousands of pounds)</caption> |
| 33 | 484 </figure> |
| 32 | 485 <p> |
| 45 | 486 For about the first 15 years, until 2004, of its operation, there was a rough |
| 487 balance between income and expenditure associated with 7 Victoria Terrace. From | |
| 488 2005 onwards there has been a growing gap between the two. This can be attributed | |
| 489 to a combination of reduced income from lettings, especially in the last two years, | |
| 490 and the cost of redecoration including new carpets, improvements to the lift, roof | |
| 491 repairs and insulation to the property having been undertaken. There has also been | |
| 492 an increase in staffing costs over the same period with them assuming greater | |
| 493 responsibility for internal financial matters and providing more intensive cover | |
| 494 from 0900 to 2200 each weekday. The difference, ranging from £12,000 to | |
| 46 | 495 £30,000 <emph>per annum</emph>, has reduced Area Meeting's contribution to Britain Yearly Meeting. Throughout the two decades it has not been possible to set aside any funds as a provision against future requirements, whether major repairs or improvements. |
| 32 | 496 </p> |
| 497 <p> | |
| 33 | 498 Given the limited number of rooms that are available to let, the management |
| 499 costs per letting have proved relatively high. This has been exacerbated as | |
| 500 higher health and safety standards are imposed by law and the expectations of | |
| 501 user groups about the service provided also increase. Furthermore there are | |
| 502 both routine and one-off capital costs that have to be met both to keep the building safe, wind and watertight as well as to meet disability access legislation for properties open to the public. While the routine maintenance and repairs can be met from regular letting income, contributions from Friends and attenders and donations, specific appeals have had to be made for the redevelopment of the foyer and the Bow Room costing nearly £70,000. In 2008 the cost of the stonework repairs of about £30,000 was largely met by two legacies recently left to the Area Meeting.</p> | |
| 32 | 503 <p> |
| 37 | 504 Lettings are not of course the only use made of the building. Central Edinburgh Local |
| 45 | 505 Meeting worships there, Local, Area and General Meeting groups have meetings there, |
| 506 and study days and | |
| 507 workshops organised by Local and Area Meeting are held there, as well as weddings, | |
| 46 | 508 memorial meetings and the occasional party. Following a principle established |
| 509 at the time of purchase, Central Edinburgh Local Meeting | |
| 510 pays Area Meeting for its use of the building on Sundays, at a rate originally | |
| 511 set at half the charitable letting rate. This decision has been reviewed on | |
| 512 several occasions, and the rate is now more than half, being £65/hour for | |
| 513 five hours each Sunday, or £3,300 per annum (see Figure 6).</p> | |
| 514 <p>Appendix D shows an estimate of the cost of Friends' use of 7 Victoria | |
| 515 Terrace during 2008, based on the full charity rate. If we subtract from the | |
| 516 total of approximately £17,000 the contributions of Central Edinburgh | |
| 517 Local Meeting (£3,300) and the Festival Fringe (£4,000), the | |
| 518 remaining £10,000 represents 35–40% of the gap between income and | |
| 519 expenditure in 2007 and 2008.</p> | |
| 520 <p>Referring to Figure 3, what this means is that up until 2005, Area Meeting was getting a very | |
| 521 substantial amount of worship, meeting, outreach and function space for free, that in | |
| 522 2005 it paid the charitable rate for that space, and thereafter has been paying | |
| 523 what is only now approaching a commercial rate for that space. Any | |
| 524 consideration of the impact on the Area Meeting of moving out of 7 Victoria | |
| 525 Terrace must consider this perspective very seriously.</p> | |
| 28 | 526 </div> |
| 527 </div> | |
| 36 | 528 <div id="present"> |
| 28 | 529 <title>The present</title> |
| 530 <div> | |
| 531 <title>Building use</title> | |
| 38 | 532 <div> |
| 533 <title>Meeting for Worship</title> | |
| 534 <p> | |
| 42 | 535 At present there is a meeting for worship on Sunday mornings at 1100 which sixty |
| 38 | 536 plus people attend. After meeting there is coffee or tea in the library, and then a simple lunch (soup, bread and cheese) in the hall. Central Edinburgh is a big meeting and people value the opportunity to get to know each other better over lunch.</p> |
| 42 | 537 <p>There is a mid-week meeting for worship on Wednesday at 1230 which up to twenty people attend. Some people like a smaller meeting or perhaps cannot always manage a Sunday. This meeting for worship lasts about thirty minutes and is also followed by a simple lunch.</p> |
| 38 | 538 <p>People who completed a questionnaire felt the library was a good place to have this meeting for worship and lunch afterwards.</p> |
| 539 <p>People felt it was important to have a central location that is normally accessible by | |
| 540 bus. The building itself is not so good for the less physically able and some people do rely on buses coming close to the Meeting House. Access within the Meeting House is good but the toilets need improving.</p> | |
| 42 | 541 <p>There is also now an early bird meeting for worship on weekdays at 0800 lasting thirty minutes. This is a small meeting, but valued by those who come.</p> |
| 542 <p>Elders are currently looking at having another meeting for worship on Sundays, either at 0930 or Sunday evening.</p> | |
| 543 <p>Children’s meeting for worship takes place every Sunday. The children meet at 1100 for their own programme and join the adult meeting at 1145</p> | |
| 38 | 544 <p>On the second Sunday of the month there is an all age meeting for worship held in the hall to which all are welcome. This meeting for worship is programmed, normally lasts thirty to forty minutes, and is well attended by families and other regular attenders from the meeting.</p> |
| 545 <p>We occasionally have “special” all age worship such as the welcome of new babies and | |
| 546 children. This is an Area Meeting event, and others from Area Meeting come along to be | |
| 547 part of this. The most recent of these took place in December 2008 and was held in the meeting room. It was very positively received. This event can only take place at 7 Victoria Terrace because of the need for a large meeting room in which to hold it.</p> | |
| 548 </div> | |
| 549 <div> | |
| 550 <title>Lettings</title> | |
| 46 | 551 <p>Since 2000 income from lettings has increased gradually until 2008 when |
| 552 there was a small decline. A major contribution to this was the loss of two | |
| 553 major 'clients': The Traverse Theatre, who moved to their own (new?) premises, | |
| 554 and the City of Edinburgh, who cut back on external training.</p> | |
| 41 | 555 <p>The main use of the Meeting House as a venue is for voluntary and community groups who want a relatively cheap but central location for one-off meetings, or a series of meetings, or one day conferences with a good ambiance. (People frequently say they do not like the formal service they get from hotels). We are not in the market for corporate events.</p> |
| 38 | 556 <p>This means our clients cannot afford commercial rates that would bring us a clear profit. However the small number of rooms available limits the number of staff required for cleaning and catering.</p> |
| 557 <p>7 Victoria Terrace is not in the same league as other large Meeting Houses such as Friends House or Manchester Mount Street, to be a large Quaker centre.</p> | |
| 45 | 558 <p>The Meeting House is open every day from 0900 to 2200 and five hours on Sunday. |
| 46 | 559 The managers, Anthony and Sue Buxton, are employed to share a 37.5-hour-per-week |
| 45 | 560 post, but in practice often work more than that.</p> |
| 46 | 561 <p>Tom Nisbet, assistant warden is employed for three days a week. In addition |
| 562 there are a number of staff working a varying number of hours a week. The | |
| 563 current goal is to always have someone on the front desk, with one or two other | |
| 564 staff during the day depending on the volume of booking.</p> | |
| 42 | 565 <p>To give an idea of the pattern of non-Quaker lettings we have taken a recent six-week |
| 38 | 566 period and have looked at the groups who used the Meeting House and how long the lets |
| 567 were for. The two figures below summarise the results.</p> | |
| 568 <figure> | |
| 569 <table> | |
| 39 | 570 <thead class="r"> |
| 38 | 571 <tr> |
| 572 <th>Group</th> | |
| 573 <th>Number of people</th> | |
| 574 <th>Room</th> | |
| 575 <th>Rent charged</th> | |
| 576 </tr> | |
| 577 </thead> | |
| 578 <tbody> | |
| 42 | 579 <tr><td>Campaign Against Arms Trade</td><td>10–15</td><td>Bow </td><td>£14.00</td></tr> |
| 580 <tr><td>Alternatives to Violence Project</td><td>10–15</td><td>Bow</td><td>£15.00</td></tr> | |
| 38 | 581 <tr><td>Wood Craft Folk</td><td>5</td><td>Bow</td><td>£35.00 </td></tr> |
| 582 <tr><td>British Stammering Support Assoc.</td><td>10</td><td>Bow</td><td>£50.00</td></tr> | |
| 583 <tr><td>J. Johnson</td><td>20</td><td>Library</td><td>£62</td></tr> | |
| 584 <tr><td>Soc. of Homeopaths</td><td>20</td><td>Meeting</td><td>£200 (3 sessions)</td></tr> | |
| 42 | 585 <tr><td>Family Fed. of World Peace Development</td><td>0–15</td><td>Library</td><td>£88.00 (3 sessions)</td></tr> |
| 38 | 586 <tr><td>Edinburgh Drug & Alcohol Action Team</td><td>20</td><td>Hall</td><td>£105 (5 sessions)</td></tr> |
| 42 | 587 <tr><td>Blake & Stevenson</td><td>4–5</td><td>Bow</td><td>£64</td></tr> |
| 45 | 588 <tr><td>Ileostomy Association Support Group</td><td>30</td><td>Hall & library</td><td>£45.00</td></tr> |
| 38 | 589 <tr><td>Scottish Natural Heritage</td><td>20</td><td>Hall</td><td>£45.00</td></tr> |
| 590 <tr><td>Parkinsons Disease Soc.</td><td>10</td><td>Bow</td><td>£60</td></tr> | |
| 591 <tr><td>Collective Gallery</td><td>10</td><td>Bow</td><td>£60.00</td></tr> | |
| 592 <tr><td>Built Environment Forum</td><td>20+</td><td>Hall</td><td>£75</td></tr> | |
| 45 | 593 <tr><td>City of Edinburgh Council Welfare Rights</td><td>4+</td><td>Room 5</td><td>£80.00</td></tr> |
| 38 | 594 <tr><td>Ramblers</td><td>20</td><td>Meeting</td><td>£32.00</td></tr> |
| 595 <tr><td>College of Occupational Therapists</td><td>10</td><td>Bow</td><td>£50.00</td></tr> | |
| 596 <tr><td>Fruit-market Gallery</td><td>4</td><td>Bow</td><td>£40.00</td></tr> | |
| 597 <tr><td>Social Research Assoc. Scotland</td><td>6</td><td>Bow</td><td>£80.00 </td></tr> | |
| 598 <tr><td>Scottish Handcraft Circle</td><td>20</td><td>Library</td><td>£40.00</td></tr> | |
| 599 <tr><td>No 2 I.D.</td><td>20</td><td>Meeting</td><td>£32.00</td></tr> | |
| 42 | 600 <tr><td>Darfur training Committee</td><td>4–6</td><td>Bow</td><td>£30.00</td></tr> |
| 38 | 601 <tr><td>Action learning Group</td><td>10</td><td>Bow</td><td>£30.00</td></tr> |
| 45 | 602 <tr><td>Alzheimers Scotland</td><td>10–12</td><td>Library</td><td>£28.00</td></tr> |
| 603 <tr><td>Alzheimers National</td><td>50</td><td>Meeting & Hall</td><td>£156.00</td></tr> | |
| 38 | 604 <tr><td>British Assoc. of drama Therapists</td><td>20</td><td>Hall</td><td>£198.00</td></tr> |
| 605 <tr><td>World Development Movt.</td><td>6</td><td>Bow</td><td>£72.00</td></tr> | |
| 42 | 606 <tr><td>Spiritualist Friends of Edin</td><td>4–5</td><td>Room 5</td><td>£82.50 (11 sessions)</td></tr> |
| 38 | 607 <tr><td>Scottish Traditional Dance & Music Society</td><td>10</td><td>Hall</td><td>£27.00 (11 weeks)</td></tr> |
| 608 <tr><td>Social Enterprise Academy</td><td>8</td><td>Hall(?)</td><td>£105.00 a day</td></tr> | |
| 609 <tr><td>Parkinsons Disease Soc. Stirling</td><td>10</td><td>Bow</td><td>£50.00</td></tr> | |
| 610 </tbody> | |
| 611 </table> | |
| 612 <caption>Non-Quaker groups using the Meeting House: number of people, the rooms used and the rent charged</caption> | |
| 613 </figure> | |
| 614 <figure> | |
| 41 | 615 <table> |
| 616 <thead> | |
| 617 <tr><th></th> | |
| 618 <th>Week of | |
| 619 6th-12th April</th><th>Week of | |
| 620 13th-19th April</th><th>Week of | |
| 621 20th-26th April</th><th>Week of | |
| 622 27th April-3rd May</th><th>Week of | |
| 623 4th-10th May</th><th>Week of | |
| 624 11th-17th May</th> | |
| 625 </tr> | |
| 626 </thead> | |
| 627 <tbody> | |
| 628 <tr> | |
| 629 <td>All-day bookings</td><td class="h"> | |
| 630 3</td><td class="h"> | |
| 631 2</td><td class="h"> | |
| 632 4</td><td class="h"> | |
| 633 4</td><td class="h"> | |
| 634 4</td><td class="h"> | |
| 635 7</td> | |
| 636 </tr> | |
| 637 <tr> | |
| 42 | 638 <td>2–3 hour bookings</td><td class="h"> |
| 41 | 639 15</td><td class="h"> |
| 640 13</td><td class="h"> | |
| 641 20</td><td class="h"> | |
| 642 21</td><td class="h"> | |
| 643 24</td><td class="h"> | |
| 644 19</td> | |
| 645 </tr> | |
| 646 </tbody> | |
| 647 </table> | |
| 648 <caption>Number and duration of lets, by week, | |
| 649 spring 2009</caption> | |
| 38 | 650 </figure> |
| 45 | 651 <p>In all there were approximately <emph color="red">136</emph> lets over this 6-week period. |
| 652 Costs will depend on size of group, length of time they needed space and which | |
| 653 room(s) they rent, and what rate they were charged: following Area Meeting policy, | |
| 654 charges vary depending on size and charitable status. There is also a cost for refreshments, including tea, coffee | |
| 655 and/or lunch. The above figures can give only a rough picture of current lettings, | |
| 656 and are not complete, but are included to give a sense of the breadth and volume of | |
| 657 letting.</p> | |
| 658 <p>We do not have quantitative information from the non-Quaker users of 7 Victoria | |
| 659 Terrace regarding how they rate the premises. However there were over thirty groups | |
| 660 using the building which feels very positive, and the feedback forms the Meeting | |
| 661 House Managers solicit contain many very warm endorsements.</p> | |
| 38 | 662 <p>It is unclear if we should or could increase income by raising the letting rates. Trustees are aware the lettings levels have fallen, especially daytime use. A possible reason for this could be greater competition in the area for the level of provision we offer. Our letting charges are comparable with other churches/halls in the area.</p> |
| 663 <p>On the plus side it is an advantage having managers on site and we | |
| 664 have a good informative website.</p> | |
| 45 | 665 <p>The challenge for Meeting House staff is to strike a balance between the |
| 666 lettings business as a business, on the one hand, and supporting the role of the | |
| 667 Meeting House as the face of Quakerism in Edinburgh. The evidence we had available | |
| 668 to us suggests they are responding admirably to this challenge.</p> | |
| 38 | 669 </div> |
| 670 <div> | |
| 671 <title>Festival Fringe</title> | |
| 672 <p>The use of the building for the Festival is a major undertaking (see 3.3.4). The main hall is made into a small theatre with raked seating. Several small theatre groups rent this space during the Festival.</p> | |
| 42 | 673 <p>There is also the Rainforest Café that runs at the same time-from around 1000–1800. The income form this has increased over the years but again last year there was a drop. The main income is from the theatre lettings but the café does not make much of a profit but adds to the feel and ethos of the venue.</p> |
| 38 | 674 </div> |
|
30
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diff
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|
675 <div> |
|
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diff
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|
676 <title>Summary of input from Quaker Groups which use the Meeting |
|
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28
diff
changeset
|
677 House</title> |
| 41 | 678 <p><emph color="red">See Questionnaire ?? in Appendix ??</emph></p> |
|
30
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diff
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679 <p>People felt they were not entirely |
|
2921dc0465f3
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28
diff
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680 dependant on Victoria Terrace but for meetings it was felt to be accessible, |
|
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diff
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681 convenient and the "right" place to meet. Good access by public transport.</p> |
|
2921dc0465f3
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parents:
28
diff
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|
682 |
|
2921dc0465f3
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ht
parents:
28
diff
changeset
|
683 <p>Disabled access is difficult at present but |
|
2921dc0465f3
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ht
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28
diff
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684 will improve when the building work on the Terrace has finished.</p> |
|
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ht
parents:
28
diff
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|
685 |
|
2921dc0465f3
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parents:
28
diff
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686 <p>Victoria Terrace was felt to be "our |
|
2921dc0465f3
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28
diff
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687 spiritual home". Meeting there creates, through the silence, an atmosphere of |
|
2921dc0465f3
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ht
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28
diff
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688 stillness and worship.</p> |
|
2921dc0465f3
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ht
parents:
28
diff
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|
689 |
|
2921dc0465f3
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parents:
28
diff
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|
690 <p>It is necessary to meet at Victoria Terrace |
|
2921dc0465f3
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28
diff
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|
691 to do practical tasks and allows access to resources.</p> |
|
2921dc0465f3
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parents:
28
diff
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|
692 |
|
2921dc0465f3
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ht
parents:
28
diff
changeset
|
693 <p>The building is ideal for young people's |
|
2921dc0465f3
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ht
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28
diff
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|
694 link weekend---there is no other Quaker building in Scotland |
|
2921dc0465f3
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28
diff
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|
695 that is big enough. We do need to nurture and care for our young |
| 45 | 696 people if we are going to keep them involved with Friends.</p> |
|
30
2921dc0465f3
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ht
parents:
28
diff
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|
697 |
|
2921dc0465f3
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ht
parents:
28
diff
changeset
|
698 <p>People did feel they could meet elsewhere |
|
2921dc0465f3
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28
diff
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|
699 if necessary. Occasionally they did so out of choice for practical reasons such |
|
2921dc0465f3
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28
diff
changeset
|
700 as babysitting.</p> |
|
2921dc0465f3
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ht
parents:
28
diff
changeset
|
701 |
|
2921dc0465f3
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ht
parents:
28
diff
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|
702 <p>The overall room size, location, comfort |
|
2921dc0465f3
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28
diff
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|
703 and facilities are considered to be good.</p> |
|
2921dc0465f3
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parents:
28
diff
changeset
|
704 |
|
2921dc0465f3
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ht
parents:
28
diff
changeset
|
705 <p>Some Quaker groups had a problem booking |
|
2921dc0465f3
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ht
parents:
28
diff
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|
706 rooms for the times they requested and asked if there could be some priority |
|
2921dc0465f3
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ht
parents:
28
diff
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|
707 booking for Quaker groups.</p> |
|
2921dc0465f3
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ht
parents:
28
diff
changeset
|
708 |
|
2921dc0465f3
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ht
parents:
28
diff
changeset
|
709 <p>The service offered by meeting house staff |
|
2921dc0465f3
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ht
parents:
28
diff
changeset
|
710 is very good.</p> |
|
2921dc0465f3
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ht
parents:
28
diff
changeset
|
711 |
|
2921dc0465f3
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ht
parents:
28
diff
changeset
|
712 <p>Ideally placed for outreach</p> |
|
2921dc0465f3
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ht
parents:
28
diff
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|
713 </div> |
|
2921dc0465f3
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ht
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28
diff
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|
714 </div> |
| 28 | 715 <div> |
| 716 <title>Building staff and management</title> | |
| 41 | 717 <p><emph color="red">AM, Trustees, Fabric & Maintenance, [Managers' support group?]</emph></p> |
| 718 <p><emph color="red">Managers, Ass't Mgr, as-required staff</emph></p> | |
| 28 | 719 </div> |
| 720 <div> | |
| 33 | 721 <title>Building finances</title> |
| 32 | 722 <p> |
| 33 | 723 The table below summarises the 2008 income and expenditure and demonstrates the dependency on lettings and members and attenders' contributions for income. As far as expenditure was concerned, 2008 was what could be considered a fairly unusual year with elements of one-off capital expenditure on the stonework and the fees for the architect's quinquennial technical review of the property that we have to have to plan for its future maintenance.</p><figure> |
| 724 <table> | |
| 725 <thead> | |
| 35 | 726 <tr> |
| 727 <th></th> | |
| 39 | 728 <th> Notes </th> |
| 729 <th> £'000 </th> | |
| 35 | 730 </tr> |
| 33 | 731 </thead> |
| 732 <tbody> | |
| 733 <tr class="ti"> | |
| 734 <td><name>Expenditure</name></td> | |
| 735 </tr> | |
| 736 <tr><td>Salaries </td><td class="n"></td><td class="t">39.7</td></tr> | |
| 39 | 737 <tr><td>Premises</td><td class="n">[1]</td><td class="t">54.0</td></tr> |
| 738 <tr><td>Capital expenditure</td><td class="n">[2]</td><td class="t">29.7</td></tr> | |
| 33 | 739 <tr class="t"> |
| 740 <td class="s">Total</td> | |
| 39 | 741 <td></td><td class="t">123.4</td> |
| 33 | 742 </tr> |
| 743 <tr class="ti"> | |
| 744 <td><name>Income</name></td> | |
| 745 </tr> | |
| 39 | 746 <tr><td>Donations</td><td class="n">[3]</td><td class="t">2.7</td></tr> |
| 747 <tr><td>Lettings</td><td class="n">[4]</td><td class="t">50.7</td></tr> | |
| 748 <tr><td>Transfers</td><td class="n">[5]</td><td class="t">34.0</td></tr> | |
| 33 | 749 <tr class="t"> |
| 750 <td class="s">Total</td> | |
| 39 | 751 <td></td><td class="t">87.4</td> |
| 33 | 752 </tr> |
| 753 <tr class="gt"> | |
| 754 <td><name>Shortfall</name></td> | |
| 39 | 755 <td class="n">[6]</td> |
| 756 <td class="t d">-36.0</td> | |
| 33 | 757 </tr> |
| 758 </tbody> | |
| 759 </table> | |
| 760 <list type="enum"> | |
| 761 <item>Includes services, cleaning, equipment and furniture purchases and architect's fees</item> | |
| 42 | 762 <item>Building work—external stonework</item> |
| 33 | 763 <item>For the meeting house and specifically building work</item> |
| 42 | 764 <item>External £47,400 and Central Edinburgh meeting £3,300</item> |
| 765 <item>From the capital account (legacies) £30,000 and the Festival Fringe account £4,000</item> | |
| 33 | 766 <item>Made up by Area Meeting</item> |
| 767 </list> | |
| 768 <caption>7 Victoria Terrace: Revised summary of 2008 income and | |
| 769 expenditure, including capital project</caption> | |
| 770 </figure> | |
| 39 | 771 <p>Of the total 2008 shortfall, roughly £9,000 is owed to one-off expenditures, |
| 772 leaving only £27,000 owed to ongoing operations, that is, roughly the same as | |
| 773 that for 2007.</p> | |
| 32 | 774 <p> |
| 41 | 775 <emph color="red">[Need for a 2009 budget summary to be added and commented upon.]</emph> |
| 32 | 776 </p> |
| 777 <p> | |
| 778 In order to meet the requirements of the 21st century, in terms of | |
| 779 premises that can be let out, a number of further improvements would | |
| 780 have to be undertaken. Health and safety requirements have stipulated | |
| 781 improvements to the kitchen likely to cost in the region of | |
| 41 | 782 £30,000 if cooking is to be undertaken and offered for sale, for |
| 47 | 783 example in conjunction with the <emph>Rainforest Café</emph> at |
| 41 | 784 the time of the Festival Fringe. Extending and improving the toilets |
| 785 is estimated would come to about £50,000 and opening the | |
| 47 | 786 crèche to the library about another £5,000. No figures are |
| 41 | 787 available [<emph color="red">as far as I can remember</emph>] for the re-hanging and further insulation of the windows to the south west of the building or for improving the heating. |
| 32 | 788 </p> |
| 789 | |
| 28 | 790 </div> |
| 791 </div> | |
| 36 | 792 <div id="future"> |
| 28 | 793 <title>The future</title> |
| 794 <div> | |
| 795 <title>Practicalities</title> | |
| 796 <div> | |
| 797 <title>Stay in Victoria Terrace</title> | |
|
30
2921dc0465f3
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ht
parents:
28
diff
changeset
|
798 <div> |
|
2921dc0465f3
included phil 3.2 and 3.3, Madeleine 3.1 and 4.1, Eileen 5.1
ht
parents:
28
diff
changeset
|
799 <title>Do Less</title> |
|
2921dc0465f3
included phil 3.2 and 3.3, Madeleine 3.1 and 4.1, Eileen 5.1
ht
parents:
28
diff
changeset
|
800 <p> |
|
2921dc0465f3
included phil 3.2 and 3.3, Madeleine 3.1 and 4.1, Eileen 5.1
ht
parents:
28
diff
changeset
|
801 One option would be to do less than at present. That could mean reducing the hours that the building is open |
|
2921dc0465f3
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ht
parents:
28
diff
changeset
|
802 </p> |
|
2921dc0465f3
included phil 3.2 and 3.3, Madeleine 3.1 and 4.1, Eileen 5.1
ht
parents:
28
diff
changeset
|
803 <list> |
|
2921dc0465f3
included phil 3.2 and 3.3, Madeleine 3.1 and 4.1, Eileen 5.1
ht
parents:
28
diff
changeset
|
804 <item> |
| 42 | 805 The Meeting House office is open 0900 to 1700 daily |
|
30
2921dc0465f3
included phil 3.2 and 3.3, Madeleine 3.1 and 4.1, Eileen 5.1
ht
parents:
28
diff
changeset
|
806 </item> |
|
2921dc0465f3
included phil 3.2 and 3.3, Madeleine 3.1 and 4.1, Eileen 5.1
ht
parents:
28
diff
changeset
|
807 <item> |
| 32 | 808 The building is currently open to the public from |
| 42 | 809 0900 |
| 810 to 2130/2200 Monday to Friday depending on bookings and | |
| 811 0930 | |
|
30
2921dc0465f3
included phil 3.2 and 3.3, Madeleine 3.1 and 4.1, Eileen 5.1
ht
parents:
28
diff
changeset
|
812 to |
| 42 | 813 1700 |
|
30
2921dc0465f3
included phil 3.2 and 3.3, Madeleine 3.1 and 4.1, Eileen 5.1
ht
parents:
28
diff
changeset
|
814 on Saturday depending on bookings |
|
2921dc0465f3
included phil 3.2 and 3.3, Madeleine 3.1 and 4.1, Eileen 5.1
ht
parents:
28
diff
changeset
|
815 </item> |
|
2921dc0465f3
included phil 3.2 and 3.3, Madeleine 3.1 and 4.1, Eileen 5.1
ht
parents:
28
diff
changeset
|
816 <item> |
| 42 | 817 Sundays—1000–1500 for Quaker use. Bookings may be taken for |
| 818 1500 | |
|
30
2921dc0465f3
included phil 3.2 and 3.3, Madeleine 3.1 and 4.1, Eileen 5.1
ht
parents:
28
diff
changeset
|
819 to |
| 42 | 820 1700 |
|
30
2921dc0465f3
included phil 3.2 and 3.3, Madeleine 3.1 and 4.1, Eileen 5.1
ht
parents:
28
diff
changeset
|
821 </item> |
|
2921dc0465f3
included phil 3.2 and 3.3, Madeleine 3.1 and 4.1, Eileen 5.1
ht
parents:
28
diff
changeset
|
822 </list> |
|
2921dc0465f3
included phil 3.2 and 3.3, Madeleine 3.1 and 4.1, Eileen 5.1
ht
parents:
28
diff
changeset
|
823 <p> |
| 40 | 824 Several staff work flexibly to cover these periods: there is always someone at |
| 825 the front desk when the building is open. | |
|
30
2921dc0465f3
included phil 3.2 and 3.3, Madeleine 3.1 and 4.1, Eileen 5.1
ht
parents:
28
diff
changeset
|
826 </p> |
|
2921dc0465f3
included phil 3.2 and 3.3, Madeleine 3.1 and 4.1, Eileen 5.1
ht
parents:
28
diff
changeset
|
827 <p> |
| 42 | 828 Reasons for reducing the opening hours : reducing costs—heating, lighting and staff cover and reducing wear and tear on the fabric of the building |
|
30
2921dc0465f3
included phil 3.2 and 3.3, Madeleine 3.1 and 4.1, Eileen 5.1
ht
parents:
28
diff
changeset
|
829 </p> |
|
2921dc0465f3
included phil 3.2 and 3.3, Madeleine 3.1 and 4.1, Eileen 5.1
ht
parents:
28
diff
changeset
|
830 <p> |
| 40 | 831 Reasons for not reducing opening hours: reduced lettings and reduced income, as |
| 832 well as reduced facilities for Quakers and non-Quakers using the building and reduced opportunities for outreach. | |
|
30
2921dc0465f3
included phil 3.2 and 3.3, Madeleine 3.1 and 4.1, Eileen 5.1
ht
parents:
28
diff
changeset
|
833 </p> |
|
2921dc0465f3
included phil 3.2 and 3.3, Madeleine 3.1 and 4.1, Eileen 5.1
ht
parents:
28
diff
changeset
|
834 <p> |
| 42 | 835 Hospitality, information and outreach: the Meeting House is centrally located and attracts many visitors—reduced opening hours would limit contact with the public, it may affect bookings if enquiries are not answered in person (rather than on-line or by leaving a message on an answer-phone) and may reduce first-timers coming to Meeting for Worship. |
|
30
2921dc0465f3
included phil 3.2 and 3.3, Madeleine 3.1 and 4.1, Eileen 5.1
ht
parents:
28
diff
changeset
|
836 </p> |
|
2921dc0465f3
included phil 3.2 and 3.3, Madeleine 3.1 and 4.1, Eileen 5.1
ht
parents:
28
diff
changeset
|
837 <p> |
| 42 | 838 Other alternatives—all of which would reduce costs, reduce income and contact with the general public, visitors, newcomers and passers-by therefore reducing outreach opportunities:</p> |
|
30
2921dc0465f3
included phil 3.2 and 3.3, Madeleine 3.1 and 4.1, Eileen 5.1
ht
parents:
28
diff
changeset
|
839 <list> |
|
2921dc0465f3
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|
840 <item> |
| 42 | 841 Reduce activities to Quaker activities only—this would reduce opening hours and lettings and increase costs per capita.</item> |
|
30
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|
842 <item> |
| 47 | 843 The Rain Forest Café—the café could go and/or drinks and snacks alone could be provided for visitors. |
|
30
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|
844 </item> |
|
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|
845 <item> |
| 42 | 846 The Meeting House as a Festival Venue—events/opening hours could be reduced and income would be reduced. |
|
30
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|
847 </item> |
|
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|
848 <item> |
|
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diff
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|
849 Reduce or cancel Christmas lunch and other social activities involving the preparation of food and serving of food and drink. |
|
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|
850 </item> |
|
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diff
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|
851 </list> |
|
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diff
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|
852 <p> |
| 40 | 853 It is clear from our initial consultations that any significant reduction in activity would change the feel of the Meeting and affect the users of the building. |
|
30
2921dc0465f3
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|
854 </p> |
|
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|
855 </div> |
|
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|
856 <div> |
|
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diff
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|
857 <title>Steady On</title> |
|
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|
858 <p> |
|
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diff
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|
859 The meeting could continue to be open for Quaker and non-Quaker activities but we could look for savings and raise money to meet the cost of essential maintenance and upgrading of facilities. |
|
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diff
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|
860 </p> |
|
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|
861 <list> |
|
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|
862 <item> |
| 40 | 863 The kitchen does not meet Health and Safety standards to prepare and serve meat |
| 864 to the public. An alternative is to serve vegetarian food only and ask for | |
| 865 donations from the public. Trustees are actively exploring this area: the | |
| 866 working group does not feel that the exact nature of the trade-offs between | |
| 867 regulation, enforcement and kinds of use has yet been clearly established, so | |
| 868 that an informed decision can be taken with respect to the kitchen in particular.</item> | |
|
30
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diff
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|
869 <item> |
| 42 | 870 We could plan for the future to include a schedule of works—upgrading basic facilities—the windows, toilets, heating and consider what is required to improve the layout of the rooms and food preparation facilities as they affect members of the meeting and lettings. |
|
30
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|
871 </item> |
|
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diff
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|
872 </list> |
|
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|
873 </div> |
|
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|
874 <div> |
|
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|
875 <title>Do More</title> |
|
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|
876 <p> |
| 40 | 877 The Quakers and non-Quakers who responded to our questionnaire and Worship Sharing sessions said they value the building, its central location and what is available in the Meeting House. Successive Meeting House Managers have continually improved the appearance of the Meeting House. Doing more in the Meeting House and with the Meeting House could include: |
|
30
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|
878 </p> |
|
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|
879 <list> |
|
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|
880 <item> |
|
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|
881 Offering more activities/learning opportunities on Quaker concerns to Quakers and non-Quakers |
|
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|
882 </item> |
|
2921dc0465f3
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|
883 <item> |
| 42 | 884 Offering more activities/learning opportunities on Quaker Faith and Practice and other aspects of Quakerism—past and present |
|
30
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|
885 </item> |
|
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|
886 <item> |
|
2921dc0465f3
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diff
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|
887 Becoming an information centre on Quakers in |
|
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diff
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|
888 Scotland |
|
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|
889 </item> |
|
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|
890 <item> |
|
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diff
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|
891 Becoming a national resource for Quakers in |
|
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diff
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|
892 Scotland |
|
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|
893 </item> |
|
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diff
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|
894 <item> |
|
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diff
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|
895 Becoming a centre for groups sharing similar values. |
|
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|
896 </item> |
|
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|
897 </list> |
|
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|
898 <p> |
| 45 | 899 There are probably many more visions for the Meeting House and to support these a strategy for fund raising on a larger scale would need to be put into operation. |
|
30
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|
900 </p> |
|
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|
901 </div> |
| 28 | 902 </div> |
| 903 <div> | |
| 904 <title>Leave Victoria Terrace</title> | |
| 905 <list> | |
| 906 <item>Own premises (build/refit/share)</item> | |
| 907 <item>Hire premises (Sole tenant/share)</item> | |
| 908 </list> | |
| 40 | 909 <p>One of the prime motivations for leaving Stafford Street was that though |
| 910 central it was not 'visible' to the public; it had no lettings of rooms, no | |
| 911 display windows and no involvement in the Festival. Whether these are wanted in | |
| 912 any replacement should therefore be looked for in any candidate alternative premises.</p> | |
| 31 | 913 <p>If we decide to sell Victoria Terrace in order to buy, lease or |
| 40 | 914 even share somewhere else it would probably be necessary to sell also the |
| 915 two flats. 7 Victoria Terrace was valued at only £160,000 <emph>before</emph> the current slump | |
| 46 | 916 in property prices, at which time the two flats together were valued at closer |
| 917 to £300,000. The rateable value (reflecting a fair-market annual | |
| 918 <emph>rental</emph> value) for 7 Victoria Terrace is £14,600, which is | |
| 919 broadly in line with, or a little below, the £160,000 valuation.</p> | |
| 40 | 920 <p>We explored the cost of moving elsewhere. Minimum accommodation for our own use only would be:</p> |
| 921 <list> | |
| 31 | 922 <item>1 Meeting Room</item> |
| 923 <item>1 Children's Room</item> | |
| 924 <item>Library</item> | |
| 925 <item>Kitchen (for heating up only)</item> | |
| 926 <item>Lavatories</item> | |
| 40 | 927 <item>Office (?)</item></list> |
| 928 <p>Preferably, for our own needs and possible lettings or sharing, | |
| 929 we would be looking for:</p> | |
| 930 <list> | |
| 31 | 931 <item>2 Meeting Rooms</item> |
| 932 <item>2 Children's Rooms</item> | |
| 933 <item>Kitchen (for cooking)</item> | |
| 934 <item>Library</item> | |
| 935 <item>Lavatories</item> | |
| 936 <item>2 Committee rooms</item> | |
| 937 <item> Office</item> | |
| 938 </list> | |
| 939 <p>A central location would be in the area bounded by High Street to Queen Street | |
| 940 and Queensferry Street. to Leith Street.</p> | |
| 941 <p>Alternatively, we might have more that one Meeting House to replace Victoria Terrace; | |
| 942 this would mean no central Edinburgh Meeting. Possible areas would include | |
| 943 Portobello, Trinity/Granton, Leith Walk/London Road or around Cameron Toll and the | |
| 944 Commonwealth Pool.</p> | |
| 945 <p>If we could find no suitable venue for our exclusive use we might share with, say, | |
| 946 7th Day Adventists, a play group, an Open Door or community hall that was not required | |
| 947 on a Sunday.</p> | |
| 948 <p>However, it would be necessary for us to be the 'chief' occupants in order that we can | |
| 949 arrange mid-week or evening meetings, and have some say over publicity displays and | |
| 950 lettings. We would wish to be in charge of lettings, including festival events | |
| 951 such as poetry readings, plays, small musical events, and so on. We would not have a | |
| 952 café, but might offer light refreshments and have an exhibition on walls other | |
| 953 those of the Meeting Room.</p> | |
| 40 | 954 <p>We carried out a survey of commercial property of a reasonable scale in |
| 955 and around the centre, and there was nothing available for under £250,000 | |
| 956 that was any where near large enough. Finding <emph>any</emph> premises including one room of approximately 800 | |
| 957 square feet (the size of the current meeting room and of the hall) was itself | |
| 958 difficult, and we found no premises with <emph>two</emph> such rooms.</p> | |
| 959 <p>One possibility we are aware of but did not explore in detail is taking | |
| 960 over, or sharing, other church premises. There was some suggestion that for | |
| 961 example the Methodist property off Nicholson Square might be, or be about to | |
| 962 be, available. It seemed at best unlikely that a move to such premises would | |
| 963 result in a situation materially different from our current one.</p> | |
| 28 | 964 </div> |
| 965 </div> | |
| 966 <div> | |
| 967 <title>The Vision</title> | |
| 968 <p>What do we want: summary of options, from our discussions and open meetings</p> | |
| 31 | 969 <p>From the returned questionnaires and the discussions we have had it would seem that the |
| 970 majority of users of the premises would prefer to remain in Victoria Terrace if this is | |
| 971 financially possible. </p> | |
| 972 <p>It is felt that we should be in the centre of Edinburgh for a number of reasons, such as the | |
| 973 presence of the Scottish Parliament and the Scottish offices of financial, church and | |
| 974 corporate bodies, such as Christian Aid. This would enable us to present our Quaker | |
| 975 witness to these bodies and to the general public, including the large numbers of tourists | |
| 976 and visitors to the city. However, it cannot be assumed that Friends in Scotland outwith | |
| 41 | 977 Edinburgh would be happy to recognise us as a Scottish Quaker Centre. Indeed, there |
| 31 | 978 are Friends in the Area Meeting who do not have any feeling of 'ownership' of 7 |
| 979 Victoria Terrace nor any sense of involvement in its activities. It is also the case that not | |
| 980 all members of Edinburgh Central welcome the disruption and disturbance arising from | |
| 981 our Festival activities.</p> | |
| 982 <p>Overall, we feel that most people have been positive about staying in Victoria Terrace | |
| 983 because it is central and visible, available and open. The doubts are about finance and | |
| 984 the Festival.</p> | |
| 41 | 985 <p><emph color="red">Is this enough?</emph></p> |
| 28 | 986 </div> |
| 987 <div> | |
| 988 <title>Conclusions</title> | |
| 42 | 989 <p><emph color="red">How the practicalities and the vision fit (or |
| 990 don't). What does Area Meeting do | |
| 41 | 991 next. . .</emph></p> |
| 28 | 992 </div> |
| 993 </div> | |
| 36 | 994 <div id="appendices"> |
| 28 | 995 <title>Appendices</title> |
| 996 <p>Material we've gathered (what do we keep back?)</p> | |
| 36 | 997 <div id="remit"> |
| 998 <title>Appendix A: Remit from Area Meeting</title> | |
| 47 | 999 <p>[include doc here]</p> |
| 36 | 1000 </div> |
| 40 | 1001 <div id="quests"> |
| 1002 <title>Appendix B: Questionnaires for different user groups</title> | |
| 1003 </div> | |
| 1004 <div id="open"> | |
| 1005 <title>Appendix C: Summary of contributions from open meetings</title> | |
| 47 | 1006 <div> |
| 1007 <title>Notes of first Open Meeting, Sunday, 26 April 2008 at 7 Victoria Terrace</title> | |
| 1008 <p><emph>What is your vision for the Quaker presence and witness in | |
| 1009 Central Edinburgh | |
| 1010 for the <emph>next</emph> 20 years?</emph></p> | |
| 1011 <p> | |
| 1012 Henry Thompson opened the meeting by sketching in the background to and describing the shape of the meeting, which would have a worship-sharing format, with Friends encouraged to respond individually to the above question, which was posted up in the room | |
| 1013 Phil Lucas took notes of contributions, without attribution. These are notes, not a verbatim record, and will reflect how Phil heard the contributions. Between 35 and 40 people attended (a very few leaving before the end) and 24 made spoken contributions). | |
| 1014 </p> | |
| 1015 <list type="enum"> | |
| 1016 <item>Visibility is key—the Meeting as part of the community—inclusive of both those within and outside Quakers. | |
| 1017 </item> | |
| 1018 <item>A home not only for the Quaker community but also for those with whose principles and activities Quakers are in harmony. | |
| 1019 </item> | |
| 1020 <item>Our building’s shop windows make us unusually visible—they encourage people to come in and make it clear what you are getting into. This and our openness to the community are unusual for a religious building and have helped change the attitude of others to Friends. We need to value and develop this. | |
| 1021 </item> | |
| 1022 <item>Building could be more of a focus for Quakers in | |
| 1023 Scotland, perhaps having an office from which Quakers can speak to the Scottish Parliament. | |
| 1024 </item> | |
| 1025 <item>An expression of our responsibility and values—care for the environment, peace etc—a focus for us speaking out from a spiritual base. We have responsibility to use our facilities for the community. | |
| 1026 </item> | |
| 1027 <item> | |
| 1028 <list type="ndivs"> | |
| 1029 <item> | |
| 1030 In the course of the next year or so there will be a Tory government in | |
| 1031 Westminster, which will probably push | |
| 1032 Scotland | |
| 1033 towards independence. This will present a great opportunity for Scottish Quakers to dialogue with Scottish law-makers (freed from the influence of English bishops). | |
| 1034 </item> | |
| 1035 <item> | |
| 1036 It’s difficult for some groups which share our values to find meeting space here. Can we look at ways of using our space more flexibly to increase availability. | |
| 1037 </item> | |
| 1038 </list> | |
| 1039 </item> | |
| 1040 <item>Could Friends not be encouraged to give more or ways be found to raise more money to ensure we can keep 7VT open? | |
| 1041 </item> | |
| 1042 <item>Early Friends often worshipped out of doors or in each other’s homes. Our meeting for worship is the most precious things we have to share with others. I would worry if the Meeting had to move out of central | |
| 1043 Edinburgh | |
| 1044 but would not be happy if we had to increase commercial use of the building to keep it open. | |
| 1045 </item> | |
| 1046 <item>I am a member of another organisation given a building which it can no longer afford to run. This has brought the organisation close to collapse. Our expenditure on the building must not be allowed to outrun our income. | |
| 1047 </item> | |
| 1048 <item>I’m grateful that the question we are addressing today does not mention the building. I hope we can think away from the building. Remember that George Fox referred pejoratively to churches as ‘steeple houses’. | |
| 1049 </item> | |
| 1050 <item>Responsibility for a property takes time and energy as well as money. Not having this responsibility frees up this time and energy. Ownership of a building is OK only if this is kept in balance. Losing the balance will have a negative impact on the core purpose of the community. | |
| 1051 </item> | |
| 1052 <item>Remember this building’s enormous capacity for outreach, especially during the Fringe but also throughout the year. This is not reason enough for keeping it, but it is must not be forgotten. | |
| 1053 </item> | |
| 1054 <item><list type="ndivs"> | |
| 1055 <item> | |
| 1056 This Meeting spent 50 years in | |
| 1057 Stafford Street, 25 of which were spent deciding to move out, a period during which South Edinburgh Meeting was spawned. | |
| 1058 </item> | |
| 1059 <item> | |
| 1060 Use of rooms by community groups is very patchy—Wednesdays are booked long ahead, Fridays are very quiet. | |
| 1061 </item> | |
| 1062 </list> | |
| 1063 </item> | |
| 1064 <item>A Meeting is not the meeting house, it’s the people. I have been to other Meetings too, but I joined Friends because of the people. | |
| 1065 </item> | |
| 1066 <item>Temporary closure of terrace has made access very difficult for some. I hope account is taken of this in judging pattern of use. This meeting house is a precious home and a beautiful place—would deplore it if we moved from city centre to a tucked-away corner somewhere. Decision taken while at | |
| 1067 Stafford St | |
| 1068 to move to a building which would be well used by the community—this is a real pleasure. | |
| 1069 </item> | |
| 1070 <item>Struggle with ‘the vision thing’. But my vision is that I want to keep coming to ‘church’—it’s fundamental to my life. We have reconstructed the work of the ‘hireling priest’ in our own distinctive way and the ‘steeple house’ by a functional building that meets our needs. No need to be apologetic about being like other churches in this regard. It tells people that we are here—part of this city’s spiritual space. My vision therefore is of a place as well as a spiritual community. | |
| 1071 </item> | |
| 1072 <item>Meeting doesn’t need to be tied to a building. Quality of Dunblane Meeting didn’t change as it moved from place to place. | |
| 1073 </item> | |
| 1074 <item>Maybe here in | |
| 1075 Edinburgh | |
| 1076 our work does involve using this building—providing a meeting place for other groups may be part of our witness (as long as we can). | |
| 1077 </item> | |
| 1078 <item>Strong Quaker community in | |
| 1079 Edinburgh | |
| 1080 at the core. One of our strengths in | |
| 1081 Edinburgh | |
| 1082 is that we have a variety of Quaker meetings and some fluidity between them. Healthy that | |
| 1083 Central Edinburgh | |
| 1084 is available for droppers in (and out). Would be sad if all Meetings were dispersed and small—would make building an inclusive community to bring on the new generation difficult. | |
| 1085 </item> | |
| 1086 <item>(After invitation to hear from South Ed Friends, who use a space not their own): | |
| 1087 Good to have a place where displays can stay up all the time—we miss this. | |
| 1088 </item> | |
| 1089 <item>Emphasis on wider vision important. Strong base to enable Friends to cope with all the rapid changes in society and to promote ‘good lives’ within and around the community. Rental decline may not last (cf what has happened at Friends House). | |
| 1090 </item> | |
| 1091 <item>Could worship happily in a very small Meeting but this building has built up a powerful significance for people all over | |
| 1092 Scotland, | |
| 1093 Britain | |
| 1094 and even the world. This space is very precious and we have a responsibility for it. | |
| 1095 </item> | |
| 1096 <item>I belong to a small Meeting in a rented building—difficult to make one’s presence known. The presence of the Meeting House—there for all of us in | |
| 1097 SE Scotland—helps to take us out of our insularity and remind us we belong to a wider Quaker community. Very important for raising our profile and it is a home to come to. | |
| 1098 </item> | |
| 1099 <item>This Meeting and the meeting house have enriched my life spiritually and helped me strengthen my witness in the world. Vision is to keep strengthening the spiritual life of the community and from here to continue to take it out in witness. This needs to be even more focussed than it is. | |
| 1100 </item> | |
| 1101 </list> | |
| 1102 </div> | |
| 1103 <div> | |
| 1104 <title>Notes of second Open Meeting, Monday, 1 May 2008 at 7 Victoria Terrace</title> | |
| 1105 <p><emph>What is your vision for the Quaker presence and witness in | |
| 1106 Central Edinburgh | |
| 1107 for the <emph>next</emph> 20 years?</emph></p> | |
| 1108 <p>The meeting in worship-sharing mode followed the same structure as on the first occasion. There were a total of 23 Friends present of whom six were members of the Working Group. Henry Thompson opened and closed the meeting and Laurie Naumann took these notes.</p> | |
| 1109 <list type="enum"> | |
| 1110 <item>Hopes that in 20 years’ time the meeting house will still be in the ownership of the Area Meeting. The property is a wonderful asset and would be a great shame to lose due to the economics although not aware about how much money involved.</item> | |
| 1111 <item>Disliking ‘missionary activity’ joined SoF in 1950 and feels that our witness is needed now as much as ever. The VT facilities are good, central and excellent for outreach work; had originally thought the building was not the best.</item> | |
| 1112 <item>It is essential to have a building accessible and welcoming to all the generations irrespective of mobility requirements. Feels that there is potential space for a crèche, teens and young people activities including residential use. Vision that the charges levied should cover costs—this might be helped with greater use of it by community groups.</item> | |
| 1113 <item>Even when not in use the meeting room has the ‘silence of meeting for worship’ which is greatly appreciated by a staff member when taking a break. A fondness for the building was described which was like a vessel or container—a focus, a real hub for all who use it. New creativity and life needs to be brought to the vessel.</item> | |
| 1114 <item>‘The world is hungry for Friends’—that was said in 1988 when moving to 7VT and is still true today, perhaps even more now. Someone had described 7VT as ‘an odd building for odd people’, but it does not need <emph>only</emph> to be that. Greater use should be made of the building including for outreach work; all options should be considered.</item> | |
| 1115 <item>There was an important degree of faith involved in purchasing and moving to 7VT. We should not have similar faith about continuing in the premises.</item> | |
| 1116 <item>Perhaps with a growth in members in Edinburgh there is a need to have further resources—new meetings could be started. And there’s a definite need for the continuing use of 7VT—it is a wonderful resource for local, area, Scotland and GB wide events. At the start ‘the building worked for us’ perhaps is it not time that ‘we have to work for the building’. It would be great to have larger premises with a garden, but we should persevere with 7VT and exploit the meeting house even more—it’s big enough, a pleasant space and open to all.</item> | |
| 1117 <item>Harvey Gillman described outreach as ‘spiritual hospitality’ and it is that that the meeting house provides and is ideal at doing it. The vision should be that 7VT continues to provide spiritual hospitality to all who care to use the premises. The lack of iconography makes the building, as with other meeting houses, open and appreciated as a place of spiritual hospitality by strangers.</item> | |
| 1118 <item>It is somewhat arresting and intriguing to think about the next 20 years and the possibilities for Quakers. The world is likely to be a profoundly different place. It is important that the central base remains irrespective of the building; it’s a vital resource for anyone who might be drawn to Edinburgh. </item> | |
| 1119 <item>Reinforced the positive expressions about the 7VT building and would be interested to know whether outside users have also felt it to be a special place. Not sure about the contribution to the next 20 years, but convinced about our positive contribution to the arts in the city. In spiritual terms 20 years is a short period. Excellent to be bang in the centre of Edinburgh.</item> | |
| 1120 <item>There is a potential conflict between being the kind of place | |
| 1121 which can bring in people from the ‘byways and hedgerows’ and | |
| 1122 maintaining the clarity of the original witness—this is both an | |
| 1123 opportunity and a challenge. [this contribution only partly captured] | |
| 1124 </item> | |
| 1125 <item>There’s a difficulty in getting to know everyone in large meeting. More needs to be done to help Friends keep in touch. 7VT should be maintained, but consideration might also be given to taking the hospitality to people’s own homes.</item> | |
| 1126 <item>My first attendance at MfW took place after a non-Quaker event in 7VT, a good property for outside organisations. Having had that initial experience felt more confident about attending MfW. Central Edinburgh meeting is special because of the variety of people that it brings in and newcomers soon realise that there is a lot going on. The variety of publicity material that is readily available is an asset in a larger meeting. Perhaps members and attenders could do more to fundraise for the lively meeting. It would be a great pity to lose the city centre location.</item> | |
| 1127 <item>‘Looking at the future is fraught with difficulty’. Very thankful that 20 years’ ago Friends took the decision to purchase 7VT. People like the building—it gives us presence.</item> | |
| 1128 <item>Too much time is spent going up and down stairs. This is particularly frustrating for lone working staff who are not permitted to use the lift. The stairs can be daunting and intimidating especially for newcomers. Surely there must be other suitable properties in central Edinburgh that would save, not only having to walk to the top of a hill, but also having to climb to the top of the building to be closer to God.</item> | |
| 1129 <item>We’re in a ‘chicken and egg’ position regarding selling the building, as it would be necessary to sell before purchasing again and at present it is not the time to consider selling.</item> | |
| 1130 <item>It is difficult to imagine not being in the building for a | |
| 1131 number of years in the future. Quaker witness could be improved and | |
| 1132 will be costly—the growth in maintenance problems, improvements to | |
| 1133 the toilets are all necessary—perhaps insufficient was spent in the | |
| 1134 first ten years of ownership and consequently more needed now. [this | |
| 1135 contribution imperfectly heard so may be inaccurately reported]</item> | |
| 1136 <item>We need to think about the Quaker presence in the world including the distinctive inclusiveness of silent worship. The multi-faith world needs to be able to come together; the vision is a place where people from all different backgrounds/faiths can meet together. There is a role for building up communications and offering the local community a space where things can be explored openly—a unique opportunity.</item> | |
| 1137 <item>How is the Quaker community perceived in Edinburgh and beyond? How can we extend the bringing together of faiths?</item> | |
| 1138 <item>The organiser of the recent Middle East Festival would like to have booked 7VT for the whole of its duration. It was considered to be the right place for that kind of event.</item> | |
| 1139 <item>There’s a possible tension between the needs of Central Edinburgh Friends, wider outreach and letting out rooms. In thinking ahead, account will have to be taken of the sometimes conflicting demands for a funeral or wedding and advance cash earning bookings from outside non-Quaker organisations.</item> | |
| 1140 <item>It is not just the adults who are concerned about the future of the property. When one of the Friend’s children heard about the possibilty a move from 7VT there was an expression of ‘disbelief and sadness’.</item> | |
| 1141 </list> | |
| 1142 </div> | |
| 40 | 1143 </div> |
| 46 | 1144 <div id="friends_use"> |
| 1145 <title>Appendix D: Friends' use of 7 Victoria Terrace in 2008</title> | |
| 1146 <list type="defn"> | |
| 1147 <item term="January 2008"> | |
| 1148 <list type="naked"> | |
| 1149 <item>AM £224.50</item> | |
| 1150 <item>LM £91.50</item> | |
| 1151 <item>GM £30.00</item> | |
| 1152 </list> | |
| 1153 </item> | |
| 1154 <item term="February 2008"> | |
| 1155 <list type="naked"> | |
| 1156 <item>AM £156.50</item> | |
| 1157 <item>LM £211.50</item> | |
| 1158 <item>GM £18.00</item> | |
| 1159 </list> | |
| 1160 </item> | |
| 1161 <item term="March 2008"> | |
| 1162 <list type="naked"> | |
| 1163 <item>AM £155.00</item> | |
| 1164 <item>LM £30.00</item> | |
| 1165 <item>GM £27.00</item> | |
| 1166 </list> | |
| 1167 </item> | |
| 1168 <item term="April 2008"> | |
| 1169 <list type="naked"> | |
| 1170 <item>AM £184.50</item> | |
| 1171 <item>LM £116.00</item> | |
| 1172 <item>GM £96.00</item> | |
| 1173 </list> | |
| 1174 </item> | |
| 1175 <item term="May 2008"> | |
| 1176 <list type="naked"> | |
| 1177 <item>AM £272.00</item> | |
| 1178 <item>LM £45.50</item> | |
| 1179 <item>GM £26.00</item> | |
| 1180 </list> | |
| 1181 </item> | |
| 1182 <item term="June 2008"> | |
| 1183 <list type="naked"> | |
| 1184 <item>AM £97.00</item> | |
| 1185 <item>LM £82.50</item> | |
| 1186 <item>GM £18.00</item> | |
| 1187 </list> | |
| 1188 </item> | |
| 1189 <item term="July 2008"> | |
| 1190 <list type="naked"> | |
| 1191 <item>AM £367.50</item> | |
| 1192 <item>FF £700 (festival preparation nominal)</item> | |
| 1193 <item>GM £9.00</item> | |
| 1194 </list> | |
| 1195 </item> | |
| 1196 <item term="August 2008"> | |
| 1197 <list type="naked"> | |
| 1198 <item>AM £30.00</item> | |
| 1199 <item>FF £5148 (£286 a day x 18 days)</item> | |
| 1200 <item>FF £700 (festival clear up nominal)</item> | |
| 1201 </list> | |
| 1202 </item> | |
| 1203 <item term="September 2008"> | |
| 1204 <list type="naked"> | |
| 1205 <item>AM £110.50</item> | |
| 1206 <item>LM £36.00</item> | |
| 1207 </list> | |
| 1208 </item> | |
| 1209 <item term="October 2008"> | |
| 1210 <list type="naked"> | |
| 1211 <item>AM £262.00</item> | |
| 1212 <item>LM £39.50</item> | |
| 1213 </list> | |
| 1214 </item> | |
| 1215 <item term="November 2008"> | |
| 1216 <list type="naked"> | |
| 1217 <item>AM £220.00</item> | |
| 1218 <item>LM £199.50</item> | |
| 1219 <item>GM £196.00</item> | |
| 1220 </list> | |
| 1221 </item> | |
| 1222 <item term="December 2008"> | |
| 1223 <list type="naked"> | |
| 1224 <item>AM £44.00</item> | |
| 1225 <item>LM £299.50</item> | |
| 1226 </list> | |
| 1227 </item> | |
| 1228 </list> | |
| 1229 | |
| 1230 <p><name>Subtotals for the year</name>: </p> | |
| 1231 <list type="1defn"> | |
| 1232 <item term="Area Meeting festival">£6548.00</item> | |
| 1233 <item term="Area Meeting other">£2123.50</item> | |
| 1234 <item term="Local Meeting Meeting for Worship">52 x £100 = £5200.00</item> | |
| 1235 <item term="Local Meeting other">£1151.00</item> | |
| 1236 <item term="General Meeting">£420.00</item> | |
| 1237 <item term="Mid-week Meeting">52 x £27.50 = £1430.00</item> | |
| 1238 </list> | |
| 1239 <p><name>Grand total for the year</name>:£16,873</p> | |
| 1240 </div> | |
| 40 | 1241 <div id="other"> |
| 41 | 1242 <title><emph color="red">Appendix ?: What else?</emph></title> |
| 1243 </div> | |
| 1244 <div id="refs"> | |
| 1245 <title>Other sources</title> | |
| 1246 <p>The following documents, while not part of this report, have been | |
| 1247 submitted to Area Meeting as they provided input to our work:</p> | |
| 1248 <list> | |
| 1249 <item>Summary budget figures from John Phillips</item> | |
| 1250 <item>Report to Trustees by Kath Russell of Woodbrooke</item> | |
| 1251 <item>Meeting House Managers' input(s) ???</item> | |
| 46 | 1252 <item>Results of questionnaire (both tabulation and comments) to Central Edinburgh members and attenders |
| 41 | 1253 <emph color="red">or maybe not ???</emph></item> |
| 1254 <item><emph color="red">What else?</emph></item> | |
| 1255 </list> | |
| 40 | 1256 </div> |
| 28 | 1257 </div> |
| 1258 </body> | |
| 1259 </doc> |