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annotate MHMC/2024-08-29/notes.xml @ 589:785661b5b462

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author Henry S. Thompson <ht@inf.ed.ac.uk>
date Thu, 21 Nov 2024 15:46:35 +0000
parents 58090a2a81a1
children
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1 <?xml version='1.0' encoding='UTF-8'?>
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2 <!DOCTYPE doc PUBLIC "-//Henry S. Thompson//DTD doc//EN" "d:\\lib\\xml\\doc.dtd" >
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3 <doc xmlns:x="http://www.w3.org/1999/xhtml">
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4 <head><title>MEK Meeting 2024-08-29</title><author>Henry S.
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5 Thompson</author><date>Tuesday 29 August 2024<x:br/>7 Victoria Terrace</date><style>.a::before {content: "ACTION: "; font-weight: bold}</style></head>
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6 <body>
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7 <div>
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8 <title>Attendance</title>
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9 <p>Eliza Giles (EG), Ken Latham (KL), Majk Stokes (MS), Henry S. Thompson
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10 (HST)</p>
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11 </div>
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12 <div>
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13 <title>Report on MHMC meeting 2024-08-27</title>
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14 <p>HST shared aspects of the Committee's meeting:</p>
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15 <p>C'ttee very pleased with staff's stepping up in challenging
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16 circumstances.</p>
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17 <p>MS to be given the title of Acting Manager</p>
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18 <p>Salary uplift to continue until new Manager in place, at least through
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19 October.</p>
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20 <p>Interviews and appointment of new casual staff can be done for October if
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21 it's clear that help is needed due to bookings received.</p>
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22 <p class="a">MS to move forward with carpet</p>
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23 </div>
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24 <div>
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25 <title>Staff feedback on the last seven weeks</title>
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26 <div>
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27 <title>Problems</title>
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28 <p>A number of missing or broken items. Consumables were often missing; loo roll
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29 didn’t arrive until 15/8, soap often missing. E.g. one Sunday when no loo roll in any of the
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30 loos.</p>
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31 <p>We had to do some emptying of bin bags.</p>
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32 <p>WiFi - This impacted our own ability to do our own work, because of
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33 low bandwidth and/or ‘no internet’</p>
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34 <p>Kitchen - Not our cleaners job, did CV expect it? MEK cleaned it
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35 from time to time: sweeping and wiping surfaces. Performers in there? Gap(s) in
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36 the licence. Food out, so mice flourished. Fridge available? “You have to name
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37 and date your food, or we’ll through it away”. Buckets left with dirty water
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38 in.</p>
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39 <p>Use of kitchen by them as an office
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40 made cleaning difficult.</p>
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41 <p>Weekend cleaning is necessary, doesn't appear to have been happening,
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42 we did some cleaning on Sunday and/or Monday morning (kitchen, loos, loo seats
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43 in particular).</p>
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44 <p>Some emergency lights were completely blacked out, H&amp;S violation</p>
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45 <p>Staffing level seemed low in general, and several venue managers
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46 resigned in the early weeks.</p>
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47 <p>A fair amount of wall scarring from use of blue-tack</p>
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48 </div>
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49 <div>
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50 <title>For next time, if there is one</title>
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51 <p>Paper hand towels? We didn’t this time, worked OK? Probably some
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52 use of loo roll for drying</p>
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53 <p>Should we require use of our own consumables suppliers next time: fits
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54 with ethos, fits our containers. </p>
539
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55 <p>Start and end of day procedures – define/clarify, who’s responsible
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56 for what. E.g. turning <emph>on</emph> the emergency lighting is our job.</p>
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57 <p>Clarify who repairs things. We do a daily inspection and fix things/bill
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58 for getting them fixed</p>
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59 <p>In general if there are things we agree are are responsibility that we
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60 are going to do for their benefit, we will have to charge
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61 for that, not clear how e.g. lump sum vs. timesheet.</p>
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62 <p>Leave less cutlery/plates etc. out for them</p>
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63 <p>Ask for kitchen counters to be cleared away each night?</p>
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64 <p>Clarify who is going to empty bin bags, get agreement on how does/polices triage (recyclable/food
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65 waste/rubbish). Do we have to be responsible for all this so it can be done as
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66 we would like?</p>
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67 <p>We need to spend more time up front preparing the
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68 building and flats. Should we do a complete set of photos? What is 'complete'?</p>
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69 <p>Emergency lights can’t be completely covered, dimmed, e.g. with gel overlay, is
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70 OK</p>
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71 <p>We need a designated contact person, who is on site most of most days, for niggles (E.g.
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72 shoes in the kitchen :-). If this changes, or is a shared task, continuity
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73 needs to be ensured.</p>
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74 <p>Better policing of companies wrt care of the building in general, e.g. blue-tack</p>
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75 </div>
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76 <div>
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77 <title>General comments</title>
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78
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79 <p>One negative comment on the first Sunday about the meeting space, but
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80 most feedback on that was positive.</p>
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81 <p>In general Sundays went well. Mid-week Meeting also worked well, bar steps for Tony
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82 Peach, Margaret Anderson and someone else with limited mobility.</p>
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83 <p>As an ethical workplace, how do we feel about the way C Venues treats
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84 their staff, both volunteer and paid?</p>
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85 </div>
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86 </div>
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87 <div>
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88 <title>Was it OK? Do this again (with C Venues or someone else)?</title>
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89 <list type="defn">
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90 <item term="KL">More ‘unexpected work’ than
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91 ‘unpleasant’</item>
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92 <item term="EG">The annoying things could be sorted in the agreement,
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93 including a process for things that are still unclear (e.g. the toilet leak)</item><item term="MS">Niggles rather than disasters. Worth looking for alternatives,
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94 e.g. Greenside, before committing to C Arts, bearing in mind that they would
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95 have <emph>their</emph> teething problems</item>
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96 </list>
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97 </div>
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98 <div>
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99 <title>Miscellaneous</title>
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100 <p class="a">HST to get C Venue's (local)
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101 network guy’s contact details from Hartley</p><p class="a">KL to scan and
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102 distribute missing/broken items list</p>
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103 <p class="a">HST to figure out how to
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104 address the need for a regular MEK - MCMember meeting with a schedule that has
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105 no full MEK overlap time in it.</p>
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106 <p>Clarification wrt staff cover going forward: Ellie
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107 is <emph>not</emph> happy about evening or Saturday working, and MEK are covering a
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108 lot of evening/Saturday shifts in September.</p>
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109 <p>Keith Gunn to go ahead with new cable
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110 trays.</p>
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111 <p>MS has renewed Giffgaff contract</p>
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112 <p>Ian Wilson will be visiting about caf&eacute;
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113 some time soon</p>
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114 <p class="a">HST to check the state of the T&amp;C redo by
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115 Trustees.</p>
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116 <p class="a">HST, with respect to the matter of listing 7 VT on meeting agency sites that charge a
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117 premium, take this to MHMC for review/decision.</p></div>
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118 </body>
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119 </doc>