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annotate MHMC/2023-07-13/agenda.xml @ 281:17fe6da702d1
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| author | Henry Thompson <ht@markup.co.uk> |
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| date | Tue, 11 Jul 2023 22:30:21 +0100 |
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| 278 | 1 <?xml version='1.0'?> |
| 2 <?xml-stylesheet type="text/xsl" href="../../../lib/xml/doc.xsl" ?> | |
| 3 <!DOCTYPE doc SYSTEM "../../../lib/xml/doc.dtd" [ | |
| 4 <!ENTITY prev "https://www.dropbox.com/s/7leals7ain2hk1t/sesam-management-2023-06-06-minutes.pdf"> | |
| 5 ]> | |
| 6 <doc> | |
| 7 <head> | |
| 8 <title>Agenda</title> | |
| 9 <title>Edinburgh Meeting House Management Committee</title> | |
| 10 <author>Henry S. Thompson, Convenor</author> | |
| 11 <date>Thursday 13 July 6:30 p.m., in 7 Victoria Terrace</date> | |
| 12 <style type="text/css">.minute {margin-left: 1cm; border-left: | |
| 13 2px solid red; padding-left: 2px} | |
| 14 div.toc ul.naked {padding-left: 0 ! important}</style> | |
| 15 </head> | |
| 16 <body> | |
| 17 <div><list type="1defn"> | |
| 18 <item term="Present:">Miranda Girdlestone (MG), Jackie Noltingk (JN), John | |
| 19 Phillips (JP), Laragh Quinney (LQ, via Zoom), Henry Thompson (HT)</item> | |
| 20 <item term="Prevented:">Sue Sierra (SS)</item> | |
| 21 <item term="Copies to:">Marilyn Higgins (MH), Neil Turner (NT)</item> | |
| 22 </list></div> | |
| 23 <div id="next"> | |
| 24 <title>Date and time of next meeting</title> | |
| 25 <p class="action" on="HT">Email membership for available weeks | |
| 26 in September, then poll for date/time.</p> | |
| 27 </div> | |
| 28 <div id="arising"> | |
| 29 <title>Matters arising</title> | |
| 30 <div id="6a"> | |
| 31 <title><link href="https://www.dropbox.com/s/st5me0skwfrrm89/sesam-management-2023-04-20.docx?dl=0">MHM_2023-04-20</link> | |
| 32 6a bullet 3: Staffing</title> | |
| 33 <p class="action" on="MG">Lone worker lanyard alarms. Carried forward.</p> | |
| 34 </div> | |
| 35 <div id="9c"> | |
| 36 <title><link href="https://www.dropbox.com/s/st5me0skwfrrm89/sesam-management-2023-04-20.docx?dl=0">MHM_2023-04-20</link> | |
| 37 9c: Fabric and maintenance</title> | |
| 38 <p class="action" on="MG">Installing LED lighting. Carried forward.</p> | |
| 39 </div> | |
| 40 <div id="p_3.2"> | |
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41 <title><link href="&prev;#PAT">MHM_2023-06-06</link> 3.2 PAT Testing</title> |
| 278 | 42 <p class="action" on="MG">Draft a proposal and send it, noting our agreement, to the Safety Officer of AM |
| 43 Trustees. Carried forward.</p> | |
| 44 </div> | |
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45 <div id="p_6.2"> |
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46 <title><link href="&prev;#staff">MHM_2023-06-06</link> 6.2 Ongoing staffing issues</title> |
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47 <p>On HT: "Tell R&L that they have to vacate." <name>Done</name>, with a minimum of fuss.</p> |
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48 <p>On HT: "Ask DS for time at the next Affordability Group |
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49 meeting (26 June 1200) for an informal chat with members of the MHC to discuss |
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50 the flat(s)". <name>Not done</name>, see <link href="#flats">below under 6 |
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51 Upper Bow Flats</link>.</p> |
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52 </div> |
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53 <div id="p_8.2"> |
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54 <title><link href="&prev;#email">MHM_2023-06-06</link> 8.2 Email issues</title> |
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55 <p>On HT, MG: "Meet with Majk to explore options, e.g. multiple folders, |
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56 multiple email addresses". <name>Done</name>, but more work needed.</p> |
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57 <p class="action" on="HT">Draft a proposal for upgrading email handling.</p> |
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58 </div> |
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59 <div id="p_9"> |
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60 <title><link href="&prev;#staffing">MHM_2023-06-06</link> 9. Fabric and Maintenance</title> |
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61 <p>On HT: "Put [F&M specialist needed] on the agenda for next time." <name>Done</name>, see <link href="#building">below under Fabric and Maintenance</link>.</p> |
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62 <div id="p_9.2.1"> |
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63 <title><link href="&prev;#wifi2f">MHM_2023-06-06</link></title>On HT: "Meet with DS to discuss state of networking in 7VT, possible remedial actions."</div> |
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64 </div> |
| 278 | 65 </div> |
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66 <div id="convenor"> |
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67 <title>Convenor's report</title> |
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68 <p>HT still struggling to manage the multitude of Dropbox accounts, Google |
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69 groups and GMail accounts involved in this job.</p> |
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70 <p class="action" on="HT">Make all relevent Dropbox accounts and Google |
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71 groups use the MHMCC email address, i.e. <code>sesam.emh.management@gmail.com</code>.</p> |
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72 <p>Miranda and I have agreed to have regular meetings </p> |
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73 </div> |
| 278 | 74 <div id="MGupdate"> |
| 75 <title>Manager's update</title> | |
| 76 <div id="Risk"> | |
| 77 <title>Risk Management Strategy</title> | |
| 78 </div> | |
| 79 </div> | |
| 80 <div id="VTAG"> | |
| 81 <title>Victoria Terrace affordability group update</title> | |
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82 <p><link href="https://www.dropbox.com/s/oyhogrblz6n54d8/victoria-terrace-affordability-group-2023-06-26-notes.docx?dl=0">Notes from meeting 2023-06-26</link></p> |
| 278 | 83 <p>See the above for details. Some topics of interest to us:</p> |
| 84 <list> | |
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85 <item></item> |
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86 <item></item> |
| 278 | 87 </list> |
| 88 </div> | |
| 89 <div id="staffing"> | |
| 90 <title>Staffing</title> | |
| 91 <div id="org"> | |
| 92 <title>Moving to operation with one resident manager</title> | |
| 93 <p><link href="https://www.dropbox.com/s/jl98oczqh611cpe/Staffing%20proposal%20May%202023.docx?dl=0">Background paper</link> from MG</p> | |
| 94 <p>See above for details. Key points:</p> | |
| 95 <list> | |
| 96 <item>Permanent part-time MH Assistant post not refilled, needs to be</item> | |
| 97 <item>Shift in Majk's role and hours</item> | |
| 98 <item>Two new casual staff</item> | |
| 99 </list> | |
| 100 <p>Taken together this will free MG to do BizDev.</p> | |
| 101 <p class="minute"><href name="MHMC_2023-06-06_1"/><name>Minute MHMC_2023-06-06_1</name> We ask Trustees to agree to the creation of a new permanent | |
| 102 part-time MH Assistant job starting in September, to be | |
| 103 advertised widely.</p> | |
| 104 </div> | |
| 105 <div id="flat"> | |
| 106 <title>Ongoing staffing issues</title> | |
| 107 <p><name>Issue for decision:</name> Resident Assistant Warden | |
| 108 post renewal</p> | |
| 109 <p class="action" on="HT">Ask DS for time at the next | |
| 110 Affordability Group meeting (26 June 1200) for an informal chat with members of the MHC to discuss the | |
| 111 flat(s).</p> | |
| 112 </div> | |
| 113 </div> | |
| 114 <div id="lettings"> | |
| 115 <title>Room hire & marketing</title> | |
| 116 <div id="controversy"> | |
| 117 <title>Controversial bookings: Common Knowledge</title> | |
| 118 <p>HT reported that following the cancellation of the Common Knowledge 13 | |
| 119 April booking on the subject of vaccination, we received | |
| 120 concerned queries from several Friends about their meeting scheduled for 11 May, | |
| 121 entitled "Censorsing Debate—Marie Mamulova & Lisa Randall", | |
| 122 about their struggle to have a meeting last year, in Portobello, about their concerns | |
| 123 regarding teaching about trans-gender issues in schools.</p> | |
| 124 <p>After extensive consultation within this Committee, also | |
| 125 involving AM | |
| 126 Clerk and the Clerk of AM Trustees, agreement was reached | |
| 127 in two stages:</p> | |
| 128 <list type="enum"> | |
| 129 <item>Because there had been security problems with the original | |
| 130 (Portobello) meeting, MG contacted the Community Policing unit and on 28 April HT and | |
| 131 MG met with two police, who were reassuring both about the fact that | |
| 132 they did keep an eye on potential sources of trouble in such cases, | |
| 133 and that they would make sure local patrols were aware of the 11 May meeting | |
| 134 if it went ahead.</item> | |
| 135 <item> We asked for and | |
| 136 received reassurance that the | |
| 137 meeting would be focussed on freedom of speech and that a statement setting out our expectations could | |
| 138 be made by the AM Clerk at the beginning of the meeting.</item> | |
| 139 </list> | |
| 140 <p>We then agreed to allow the meeting to go ahead, with the two | |
| 141 Clerks in attendance.</p> | |
| 142 <p>HT emailed the Friends who had expressed concern explaining our decision.</p> | |
| 143 <p>In the event there was no disturbance from protesters, but | |
| 144 the Clerks did not feel that the agreement to avoid anti-transgender | |
| 145 topics and rhetoric had been respected.</p> | |
| 146 <p>[Extracts from an email from AM Clerk]</p> | |
| 147 <display><p>I don't think we should offer further bookings to this group when gender issues are on the agenda (and possibly not at all). While the chair made a point of saying all are welcome in their meetings, I didn't feel particularly welcome and as discussion went on I felt anyone who was trans would have felt very uneasy indeed.</p> | |
| 148 <p>I opened the meeting by reading the 2021 BYM minute to explain where Quakers are coming from and said that while we don't expect to agree with everything that is said in meetings on our premises, we do ask that those present understand and respect where Quakers are coming from.</p> | |
| 149 <p>Particularly in discussion there was no evidence that this had made | |
| 150 any impact. While there was no abuse of trans people, they were | |
| 151 continually seen as 'other', pushing forward an ideology which had | |
| 152 taken over corporate decision making in government and education. The | |
| 153 speaker said LGBT 'is all about the T' these days; 'it's a belief | |
| 154 system'; an audience member said it's a vicious ideology.</p></display> | |
| 155 <p>Further email discussion concluded with clear agreement that | |
| 156 although we try to be a <emph>broad</emph> church in terms of making | |
| 157 our facilities available for hire to a wide range of groups, we are a | |
| 158 church, this is our home, and we don't have to allow people to say | |
| 159 whatever they like. The amount of time and emotional strain it was | |
| 160 taking from all of us was out of all proportion to the benefit.</p> | |
| 161 <p>Accordingly HT drafted a short note to Richard Ennos for MG to | |
| 162 send, cancelling the remaining (three) bookings. MG refunded the amount | |
| 163 already paid for those.</p> | |
| 164 <p>Ennos replied to the Office asking for an explanation, and AM Clerk | |
| 165 provided the following:</p> | |
| 166 <display><p>One audience member spoke of gender identity ideology as a 'vicious' | |
| 167 ideology. This was unchallenged by anyone, and was in line with a | |
| 168 general sense of antagonism towards the fact of trans identity. There | |
| 169 was no moderation of the discussion, and no attempt to question things | |
| 170 that were stated as fact.</p> | |
| 171 <p>Our clerk, who had introduced the meeting by explaining where Quakers | |
| 172 are coming from, felt that his contribution was ignored by those | |
| 173 contributing to the discussion. Although it had been stated that | |
| 174 anyone was welcome to the meeting, he felt that any trans person would | |
| 175 have felt unwelcome and excluded by the tone of the discussion, which | |
| 176 throughout showed that participants regarded trans identity as | |
| 177 something alien. On this basis, he felt that the group had not | |
| 178 respected the terms on which the letting had been made. We recognise | |
| 179 that some disagree with how trans issues are addressed within the | |
| 180 education system, and that you have the right to air this; but we | |
| 181 don't feel that the approach taken by Common Knowledge shares our | |
| 182 values of pluralism and kindness.</p> | |
| 183 </display> | |
| 184 <p>All mention of 7 Victoria Terrace has now been removed from | |
| 185 Common Knowledge online publicity for future events, and we hope the | |
| 186 matter is closed.</p> | |
| 187 </div> | |
| 188 <div id="weddings"> | |
| 189 <title>Quaker weddings: Griffiths/Lawrence</title> | |
| 190 <p>Wedding planning going well. They've quite likely | |
| 191 over-catered, but fridge issue sorted. Photographer will come early. | |
| 192 IT for overlow in the Hall is an issue but we can work with what we | |
| 193 have: Emma and Andy were aware of what the MH provided when they booked. | |
| 194 Additional purchase of AV equipment is <emph>not</emph> required, MG does not recommend it for AM. | |
| 195 With respect to numbers, looks like 80–90 from outside invitees, not much feedback from | |
| 196 local Friends, but usual suspects would be 20–30, so probably 100+.</p> | |
| 197 </div> | |
| 198 </div> | |
| 199 <div id="IT"> | |
| 200 <title>IT</title> | |
| 201 <div id="split"> | |
| 202 <title>Private and public networks</title> | |
| 203 <p>Done, thanks to DS. Now two SSIDs: quaker (old | |
| 204 pw) and quaker-office (new, staff-only). Relevant instructions are | |
| 205 in the 'WiFi' folder in the office filing cabinet, and on HT's | |
| 206 personal machine at home.</p> | |
| 207 </div> | |
| 208 <div id="email"> | |
| 209 <title>Email issues</title> | |
| 210 <p>There's too much email on too many diverse topics coming in | |
| 211 to <code>office@equaker.org.uk</code>. Things get lost.</p> | |
| 212 <p class="action" on="HT, MG">Meet with Majk to explore | |
| 213 options, e.g. multiple folders, multiple email addresses</p> | |
| 214 </div> | |
| 215 <p></p> | |
| 216 </div> | |
| 217 <div id="building"> | |
| 218 <title>Fabric and maintenance</title> | |
| 219 <p>In the past responsibility for keeping track of this topic | |
| 220 has been delegated to a member of the committee.</p> | |
| 221 <p class="action" on="HT">Put this on the agenda for next time.</p> | |
| 222 <div id="large"> | |
| 223 <title>Large projects on hold</title> | |
| 224 <p>Heat pump, courtyard, waiting on finance (see <link href="https://www.dropbox.com/s/st5me0skwfrrm89/sesam-management-2023-04-20.docx?dl=0">MHMC | |
| 225 minutes for 2023-04-20, item 9a</link>)</p> | |
| 226 </div> | |
| 227 <div id="issues"> | |
| 228 <title>Ongoing issues</title> | |
| 229 <div id="wifi2f"> | |
| 230 <title>Meeting room wifi</title> | |
| 231 <p>Still broken</p> | |
| 232 <p class="action" on="HT">Meet with DS to discuss state of | |
| 233 networking in 7VT, possible remedial actions</p> | |
| 234 </div> | |
| 235 <div id="glazing"> | |
| 236 <title>Glazing in flats</title> | |
| 237 <p>Status unclear, issues with both 3F2 and 4F</p> | |
| 238 <p class="action" on="MG">Prepare brief report for next meeting</p> | |
| 239 </div> | |
| 240 <div id="dialer"> | |
| 241 <title>Emergency phone in lift</title> | |
| 242 <p>GSM dialler was installed in the lift on 2023-06-06, | |
| 243 engineer said that it is <emph>not</emph> at risk from end of voice | |
| 244 connnectivity.</p> | |
| 245 <p>There is an issue with the (re)direction for | |
| 246 calls from this phone, which currently is set up to dial MG, then SS. | |
| 247 For obvious reasons, MG's work phone is set up to go to voicemail, but | |
| 248 if that means the call is taken to have gone through, that's a | |
| 249 problem.</p> | |
| 250 <p class="action" on="MG">Experiment further to determine | |
| 251 what the facts are, contact engineer for advice if necessary</p> | |
| 252 </div> | |
| 253 </div> | |
| 254 <div id="carpets"> | |
| 255 <title>Carpets</title> | |
| 256 <p>No decision yet on carpets. The impact of building changes / cafe could change | |
| 257 decision to be made. No action until after the Fringe at the earliest.</p> | |
| 258 <p class="action" on="MG">Send quotes to JN</p> | |
| 259 </div> | |
| 260 <div id="signs"> | |
| 261 <title>Signage</title> | |
| 262 <p>MG invited quotes from two firms, both visited but no | |
| 263 response from either. We suppose they are either too busy or the job | |
| 264 is too small. MG will develop alternatives for us to review.</p> | |
| 265 <p class="action" on="MG">Bring a proposal to MHMC in due | |
| 266 course</p> | |
| 267 </div> | |
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268 </div> |
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269 <div id="flats"> |
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270 <title>6 Upper Bow</title> |
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271 <p>Decision process for refurbishment, including discussion with VTAG</p> |
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272 <p>Request from Richard xxx for furniture from 3F2</p> |
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273 </div> |
| 278 | 274 <div id="woStaff"> |
| 275 <title>Time without staff</title> | |
| 276 <p>HST and MG have agreed to meet regularly to share status updates.</p> | |
| 277 </div> | |
| 278 <div class="appendix" id="actions"> | |
| 279 <title>Action items</title> | |
| 280 <div class="actions"/> | |
| 281 </div> | |
| 282 </body> | |
| 283 </doc> |