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comparison MHMC/2023-07-13/agenda.xml @ 281:17fe6da702d1

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more work on action items, new stuff creeping in
author Henry Thompson <ht@markup.co.uk>
date Tue, 11 Jul 2023 22:30:21 +0100
parents 3b7851c2d613
children bcce2c4d80ce
comparison
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280:3b7851c2d613 281:17fe6da702d1
45 <div id="p_6.2"> 45 <div id="p_6.2">
46 <title><link href="&prev;#staff">MHM_2023-06-06</link> 6.2 Ongoing staffing issues</title> 46 <title><link href="&prev;#staff">MHM_2023-06-06</link> 6.2 Ongoing staffing issues</title>
47 <p>On HT: "Tell R&amp;L that they have to vacate." <name>Done</name>, with a minimum of fuss.</p> 47 <p>On HT: "Tell R&amp;L that they have to vacate." <name>Done</name>, with a minimum of fuss.</p>
48 <p>On HT: "Ask DS for time at the next Affordability Group 48 <p>On HT: "Ask DS for time at the next Affordability Group
49 meeting (26 June 1200) for an informal chat with members of the MHC to discuss 49 meeting (26 June 1200) for an informal chat with members of the MHC to discuss
50 the flat(s)". <name>Not done</name>, see <link href="#building">below under Fabric and Maintenance</link>.</p> 50 the flat(s)". <name>Not done</name>, see <link href="#flats">below under 6
51 Upper Bow Flats</link>.</p>
52 </div>
53 <div id="p_8.2">
54 <title><link href="&prev;#email">MHM_2023-06-06</link> 8.2 Email issues</title>
55 <p>On HT, MG: "Meet with Majk to explore options, e.g. multiple folders,
56 multiple email addresses". <name>Done</name>, but more work needed.</p>
57 <p class="action" on="HT">Draft a proposal for upgrading email handling.</p>
51 </div> 58 </div>
52 <div id="p_9"> 59 <div id="p_9">
53 <title><link href="&prev;#staff">MHM_2023-06-06</link> 9. Fabric and Maintenance</title> 60 <title><link href="&prev;#staffing">MHM_2023-06-06</link> 9. Fabric and Maintenance</title>
54 <p>On HT: "Put [F&amp;M specialist needed] on the agenda for next time." <name>Done</name>, see <link href="#building">below under Fabric and Maintenance</link>.</p> 61 <p>On HT: "Put [F&amp;M specialist needed] on the agenda for next time." <name>Done</name>, see <link href="#building">below under Fabric and Maintenance</link>.</p>
62 <div id="p_9.2.1">
63 <title><link href="&prev;#wifi2f">MHM_2023-06-06</link></title>On HT: "Meet with DS to discuss state of networking in 7VT, possible remedial actions."</div>
55 </div> 64 </div>
56 </div> 65 </div>
66 <div id="convenor">
67 <title>Convenor's report</title>
68 <p>HT still struggling to manage the multitude of Dropbox accounts, Google
69 groups and GMail accounts involved in this job.</p>
70 <p class="action" on="HT">Make all relevent Dropbox accounts and Google
71 groups use the MHMCC email address, i.e. <code>sesam.emh.management@gmail.com</code>.</p>
72 <p>Miranda and I have agreed to have regular meetings </p>
73 </div>
57 <div id="MGupdate"> 74 <div id="MGupdate">
58 <title>Manager's update</title> 75 <title>Manager's update</title>
59 <div id="QCG">
60 <title>Quaker Centres Gathering</title>
61 <p>HT and MG attended this. Hearing from other
62 Quaker management teams about their situation, their difficulties and
63 their strategies was very helpful.</p>
64 <p>We heard particular details relevant to us of how others manage the booking
65 process, incoming email and staffing. Integrating these is an urgent
66 project for us: MG and Majk Stokes will tackle planning for this
67 during August. We hope to get help from Hallmaster (the suppliers of
68 our room booking software).</p>
69 </div>
70 <div id="Risk"> 76 <div id="Risk">
71 <title>Risk Management Strategy</title> 77 <title>Risk Management Strategy</title>
72 <p>We have a Risk Assessment, but what about a mitigation strategy?</p>
73 <p class="action" on="JN">forward MG anything we have along these lines.</p>
74 </div> 78 </div>
75 </div> 79 </div>
76 <div id="fringe">
77 <title>Fringe update</title>
78 <p>[from David Sterratt (DS)]</p>
79 <display>
80 <p>We finalised the contract with the Fringe Society and both parties have
81 signed it. Regarding the issues raised in the last minutes: (1) We
82 agreed that the Fringe Society will have use of the meeting room from
83 1pm on a Sunday and that meeting house staff will be using the kitchen
84 up until 1.30pm. Friends will need to start departing at 12.45pm. (2)
85 The Fringe Society were content with the liberalised media clause we
86 proposed. (3) The Fringe Society did not, after all, want to use our AV
87 system.</p>
88
89 <p>We have liaised with the Fringe about operational details including
90 moving the furniture and internet/Wifi connectivity. The conversation
91 with the Fringe networking staff has led to us contacting User2
92 computing and learning how to administer the Wifi access points, which
93 has allowed us to set up a private network for the office and foyer
94 computers. However, the admin interface is set up on David Sterratt's
95 computer, and it may be desirable to install it on a meeting house
96 computer. </p>
97
98 <p>David Sterratt and Miranda have agreed with David Clarke (Elder) and other
99 Friends attending 9.30 meeting that it will not be held in the meeting
100 house during the Fringe, but it can still be held on Zoom.</p>
101 </display>
102 <p>[From MG] The Fringe Society visited 7 Victoria Terrace to look
103 at office space planning. They have been invoiced, but no money has
104 been received as yet.
105 They will visit again next week to look at accessibility issues.</p>
106 </div>
107 <div id="VTAG"> 80 <div id="VTAG">
108 <title>Victoria Terrace affordability group update</title> 81 <title>Victoria Terrace affordability group update</title>
109 <p><link href="https://www.dropbox.com/s/0dg79uqslj6jbbi/victoria-terrace-affordability-group-2023-05-30-notes.docx?dl=0">Notes from meeting 2023-05-30</link></p> 82 <p><link href="https://www.dropbox.com/s/oyhogrblz6n54d8/victoria-terrace-affordability-group-2023-06-26-notes.docx?dl=0">Notes from meeting 2023-06-26</link></p>
110 <p>See the above for details. Some topics of interest to us:</p> 83 <p>See the above for details. Some topics of interest to us:</p>
111 <list> 84 <list>
112 <item>Quotes from various rental agents for the Upper Bow 85 <item></item>
113 flat, with our without upgrading</item> 86 <item></item>
114 <item>Some details on the suggested use of some of the foyer as a caf&eacute;.</item>
115 </list> 87 </list>
116 <p>If the cafe idea goes ahead, we would need to look at
117 possible impact on our relief from Council Tax.</p>
118 </div> 88 </div>
119 <div id="staffing"> 89 <div id="staffing">
120 <title>Staffing</title> 90 <title>Staffing</title>
121 <div id="org"> 91 <div id="org">
122 <title>Moving to operation with one resident manager</title> 92 <title>Moving to operation with one resident manager</title>
134 </div> 104 </div>
135 <div id="flat"> 105 <div id="flat">
136 <title>Ongoing staffing issues</title> 106 <title>Ongoing staffing issues</title>
137 <p><name>Issue for decision:</name> Resident Assistant Warden 107 <p><name>Issue for decision:</name> Resident Assistant Warden
138 post renewal</p> 108 post renewal</p>
139 <p class="minute"><href name="MHMC_2023-06-06_2"/><name>Minute
140 MHMC_2023-06-06_2</name> We agree to move to operation with one
141 resident manager. We will not ask Trustees to agree for Richard and Lauren to
142 remain in the flat after 31 July.</p>
143 <p class="action" on="HT">Tell R&amp;L that they have to vacate.</p>
144 <p class="action" on="HT">Ask DS for time at the next 109 <p class="action" on="HT">Ask DS for time at the next
145 Affordability Group meeting (26 June 1200) for an informal chat with members of the MHC to discuss the 110 Affordability Group meeting (26 June 1200) for an informal chat with members of the MHC to discuss the
146 flat(s).</p> 111 flat(s).</p>
147 </div> 112 </div>
148 </div> 113 </div>
298 response from either. We suppose they are either too busy or the job 263 response from either. We suppose they are either too busy or the job
299 is too small. MG will develop alternatives for us to review.</p> 264 is too small. MG will develop alternatives for us to review.</p>
300 <p class="action" on="MG">Bring a proposal to MHMC in due 265 <p class="action" on="MG">Bring a proposal to MHMC in due
301 course</p> 266 course</p>
302 </div> 267 </div>
303 </div> 268 </div>
269 <div id="flats">
270 <title>6 Upper Bow</title>
271 <p>Decision process for refurbishment, including discussion with VTAG</p>
272 <p>Request from Richard xxx for furniture from 3F2</p>
273 </div>
304 <div id="woStaff"> 274 <div id="woStaff">
305 <title>Time without staff</title> 275 <title>Time without staff</title>
306 <p>HST and MG have agreed to meet regularly to share status updates.</p> 276 <p>HST and MG have agreed to meet regularly to share status updates.</p>
307 </div> 277 </div>
308 <div class="appendix" id="actions"> 278 <div class="appendix" id="actions">