Mercurial > hg > rsof
changeset 441:c7bd2392c5d7
merge
| author | Henry Thompson <ht@markup.co.uk> |
|---|---|
| date | Tue, 11 Jun 2024 09:41:39 +0100 |
| parents | 2377f032c92b (diff) 7b0a7965fb8a (current diff) |
| children | 2e5009dae11b |
| files | |
| diffstat | 9 files changed, 118 insertions(+), 156 deletions(-) [+] |
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--- a/MHMC/2024-05-07/agenda.xml Tue Jun 04 09:51:35 2024 +0100 +++ /dev/null Thu Jan 01 00:00:00 1970 +0000 @@ -1,155 +0,0 @@ -<?xml version='1.0'?> -<?xml-stylesheet type="text/xsl" href="../../../../lib/xml/doc.xsl" ?> -<!DOCTYPE doc SYSTEM "../../../../lib/xml/doc.dtd" > -<doc> - <head> - <title>Meeting -House Management Committee Minutes 2024-05-07</title> - <author>Convenor: Henry S. Thompson</author> - <date>Tuesday 7 May, 5:15 p.m., in 7 Victoria Terrace</date> - <style>.r {margin-left: 3em} - .a::before {content: "ACTION: "; font-weight: bold} - </style> - </head> -<body> -<div> - <title>Attendance</title> - <list type="defn"> - <item term="Present">Rachel Fitzgerald (RF), Katrina McCrea (KM), -Jacqueline Noltingk (JN), -Henry S. Thompson(HST) - </item> - <item term="Prevented">Laragh Quinney (LQ), Sue Sierra (SS)</item> - <item term="Copy to">Susie Harding, Neil Turner</item> - </list> -</div> -<div> -<title>Matters arising</title> -<div><title>Wrt 2024-04-30_3.2. Lighting</title> -<p class="a">HST to contact Jean -Carletta about more replacable fitting: <name>DONE</name></p> - <p class="a">HST&JK -to put a request to Trustees for approval for a budget of £10,000 with -Gunn: <name>DONE</name></p> -</div> -<div><title>Wrt 2024-04-30_3.3. Carpets</title> -<p class="a">HST&JK to put a request to -Trustees for approval, using recycled carpet tiles: Not yet, not until September</p> -</div> -<div><title>Wrt 2024-04-30_3.4. Flat 3F2 at 6 Upper Bow</title> -<p>We <name>AGREED</name> to go ahead on this basis: Hartley -pushed back, with explanation that ‘artists’ enjoyed a better rate -structure, with evidence. MG - and HST agreed to accept his offer of -£3,500.</p> - <p>Hartley subsequently asked for a slight extension to the let, from 12 July -to 3 September, and we agreed this for a revised total of £3,600.</p> -</div> - <title>CArts</title> - <p>First payment was due on 1 June.</p> - <p>Extra 100£ to stay an extra 5 days in the flat. Added the flat into the -contract, recalculated the 4 payments</p> - <p>[send copy to MHMC Trustees]</p> - <p>Having heard from ... no changes requested to the Programme</p> -</div> - <div> - <title>4F1 After MG's departure</title> - <p>Can we let it? To Whom?</p> - </div> -<div><title>Local Meeting on 12 May</title> -<p>Thanks to JN for taking this on -- report?</p> -</div> - <div> - <title>Lighting</title> - <p>Consulted with Jean -- no way out</p> - <p>Anna Levin: MG asked Gunn about spectrum, 'warm' will cost £800 more, -will revert to them about intrinsic vs. tinted plastic issue, confirm that we're still on -for the first week of July. Is on Trustee's agenda for [tomorrow]</p> - </div> -<div> - <title>Pop-up cafe</title> - <p>[MG to bring us up to date]</p> -</div> - <div><title>Time without staff</title> -<p> We <name>AGREE</name> that any arrangement with MS and Beth Clark will only -happen once a new post is agreed and described.</p> -<p class="a">HST to discuss with MG:</p> -<list type="enum"> -<item>What tasks has she been doing which will need to be covered by MKE, -and what training will be required.</item> -<item>A possible timetable for her availability: where and when</item> -</list> - <p>MG should -certainly be <emph>allowed</emph> to go, but she may be <emph>willing</emph> to be -here for some number of weeks in July and August.</p> - <p>She <emph>might</emph> -want to do at least some of this to get closure.</p> - <p>So the invitation to a -discussion should be tentative: to talk about handover tasks? to talk -about what might be possible after 1 July?</p> - <p>Removal scheduling is an -issue, because of likely street closure at the bottom of Johnston Terrace</p> - <p>Katrina is available for the 3 relevant weeks</p> - <p>Hallmaster [CORRECTION: QuickBooks] -<emph>can</emph> communicate with Xero</p> - <p>Week 1 is the real point where we -need cover to be involved in what’s going on</p> - <p>We need the current -staffing timetable, from JN and MG, so we know what we need to cover, -both over the Fringe and in the autumn</p> - <p>We <emph>can</emph> close the -building on, e.g. Mondays and on Friday afternoons. We do need more -casual staff, and if possible ones who will be planning to stay</p> - <p class="a">JN to circulate the spreadsheet of duties she compiled. <name>DONE</name></p> - <p>July and August -are really different from September…</p> - <p>HST will meet on a regular basis -with MKE, both as a group and individually. Scheduling is tricky. Some -regular closures may be necessary in order to have some staff overlap, -so we can meet as a team.</p> - <p>We will have a ’phone tree.</p> - <p>Some all-hands meetings -as well.</p> - <p>Have to check <emph>both</emph> flats every week.</p> -<div> -<title>Draft minute</title> -<p>From 1 July we need to have arrangements in place to cover all the -essential responsibilities of the Meeting House Manager. Exactly what -this means varies in terms of three distinct periods:</p> -<list type="1defn"> -<item term="A">1–12 July: (Somewhat less than) business as usual</item> -<item term="B">13 July–31 August: Let to CVenues</item> -<item term="C">1 September onwards: Business as usual</item> -</list> -<p>We propose to cover business as usual, meaning at a minimum the -operation of the Meeting House on a day-to-day basis for existing -lettings and ongoing Quaker use with existing staff: the three contract -staff (MS, EG, KL) and the casual staff, supervised as necessary by -members of the MHMC.</p> -<p>The extent to which we will be open for new bookings during periods A -and C will depend on staff availability and fitness for the relevant -tasks. We have not yet approached staff about their availability and -interest in stepping up to more responsible roles, and so the scale of -operation we can aim at will not be determined until we do so.</p> -<p>We will discuss with MG how the time between now and 1 July can best -be used to prepare staff for at least the necessary tasks.</p> -<p>We are prepared to cover supervision and, if necessary, be present, -during the crucial weeks of period B: 14-19 July*; 2–9 August; 24–31 -August.</p> - <p class="a">HST to check with Hartley about this – will they actually be -doing setup that week? <name>DONE</name></p> -</div> -</div> -<div> -<title>Any other business</title> - <div> -<title>Quinquenial Review</title> -<p>John Renshaw will visit in the week beginning 27 May to begin the -on-site inspection for the Quinquenial Review</p></div> -</div> -<div> -<title>Date of next meeting</title> -<p>3 June 2024, 7 p.m., at 7 Victoria Terrace</p> -</div> -</body> -</doc>
--- a/MHMC/2024-05-07/notes.txt Tue Jun 04 09:51:35 2024 +0100 +++ b/MHMC/2024-05-07/notes.txt Tue Jun 11 09:41:39 2024 +0100 @@ -35,7 +35,7 @@ Catriona is available for the 3 relevant weeks Hallmaster _can_ communicate with Xero Week 1 is the real point where we need cover to be involved in - what's going on + what's going on, but will not now start until 16/17 July We need the current staffing timetable, from JN and MG, so we know what we need to cover, both over the Fringe and in the autumn We _can_ close the building on, e.g. Mondays and on Friday afternoons.
--- /dev/null Thu Jan 01 00:00:00 1970 +0000 +++ b/MHMC/miranda_2024-04-05.txt Tue Jun 11 09:41:39 2024 +0100 @@ -0,0 +1,14 @@ +Lighting now 4 quotes + +Waiting to hear from Hidout on various things + +"I could run a business. MHMC needs a budget, so they can turn around + and make it a budget for Miranda" + +Ken is a bit out of his comfort zone, and therefore trying to reduce +his hours. + +Midweek meeting will be in the "Johnstone Terrace Wildlife Garden", +all agreed, Alison B is happy. + +Nordic Click LVT.55wear layer church oak
--- /dev/null Thu Jan 01 00:00:00 1970 +0000 +++ b/MHMC/miranda_2024-04-19.txt Tue Jun 11 09:41:39 2024 +0100 @@ -0,0 +1,25 @@ +HST to finish cleaning up Job Review reports + +Agreed that EICR issue can be put off until September (existing expiry +is 17 September) + +MG happy to be in post through September +She is committed to not wasting the salaried staff's time over the key +four weeks of the Fringe. + +The target inspiring MG at the interview of building the business and +making it work never was pushed forward from above once she arrived. + +The extent to which the job has turned out to be a Warden's, not a +Manager's, is what is really not working for her. + +This building is a tremendous resource. It can be a not only a +wonderful home for QUaker worship and a launchpad for Quaker witness, +it can be a great business. That was the vision MG expected Trustees +to be pushing her to deliver, asking about progress, doing what (in +previous jobs) she had expected and gotten from 'above'. But that +never happened. + +HST mentioned his COO/CEO idea, and maybe that would have helped. +Has MHMC in fact been part of the problem? +
--- /dev/null Thu Jan 01 00:00:00 1970 +0000 +++ b/MHMC/miranda_2024-04-26.txt Tue Jun 11 09:41:39 2024 +0100 @@ -0,0 +1,19 @@ +M365? + +MG on leave from 3/5--10/5. + +MG has Mimi's Bakehouse; MS ditto Susie's Kitchen + +New copier (contract) in process. + +MG met with K? and James H about Sundays + +MG's bath doesn't drain, HST to try some DIY? + +Modelling needed for full carbon-cost of LEDs + +Carpets: smell/allergies: None; fully-recycled carpet 75% recycled +tile per PT Young, 1000GBP extra. Can recycle the Meeting Room +carpet. + +3F2: HST to stop dithering by end of Tuesday.
--- /dev/null Thu Jan 01 00:00:00 1970 +0000 +++ b/MHMC/miranda_2024-05-29.txt Tue Jun 11 09:41:39 2024 +0100 @@ -0,0 +1,9 @@ +MG to look at task handover + 1) COmplete the task list to include what MEK didn't know about + 2) Work with MEK to figure out who is best placed to do what, and + 3) then based on hours vs task list make a stab at who _actually + does what + 4) Start training! + +HST to at least open the possibility of a further MH Assistant from [15 +September?]
--- /dev/null Thu Jan 01 00:00:00 1970 +0000 +++ b/MHMC/miranda_2024-05-30.txt Tue Jun 11 09:41:39 2024 +0100 @@ -0,0 +1,17 @@ +25th of June for senior staff transition meeting. Including Rachel +and Katriona? +HST move forward with JN about addendum to MG's contract wrt pension + + +Pop-up -- neil, clerks, meadows, anyone else? +Upland Roast [Meadows] +Tupiniqin [Meadow Walk] +Salt [aka Neil] said no +Suzsie's said no + +HST to decode and forward LM Clerks email to MG + +HST and DSterratt to find a time to spend (2 hours?) planning a reorg +of the usernames/logins/email etc. + +Office PC 1: Won't run W11, W10 support ends 2025-10-14
--- /dev/null Thu Jan 01 00:00:00 1970 +0000 +++ b/MHMC/miranda_2024-06-07.txt Tue Jun 11 09:41:39 2024 +0100 @@ -0,0 +1,33 @@ +Trustees +Plan for training + Finance Training: QuickBooks - JN and MS will be trained on this +Majk's job description + Reviewed, small cleanups, adding responsible for a debit card + MG to copy HST on red-line to MS on this + +Three things we need to be clear about by end of meeting on 24/6: + Job titles + Remuneration + Line management + +MG to point HST to the relevant paras in existing job descriptions +about line management. + +HST reply to Jackie + +Carpets now booked for week beginning 2024-09-30 + HST to put this in agenda for 24 Jun approval of carpets + +Agenda item for 24 June: Miranda to advise on replacement + +Make this a job that one person can do, without living on site: We can +now get someone who _can_ build the business, _if_ it comes with a +strategic agenda _from Trustees_. + +A manager, not a warden. + +Marie Prins: PhD status + + + +