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+<html xmlns="http://www.w3.org/1999/xhtml"><head><meta name="copyright" content="Copyright (C) 2007 Henry S. Thompson"/><meta http-equiv="Content-type" content="text/html; charset=utf-8"/><style type="text/css">
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+       div.figure {margin-left: 2em}
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+       i i {font-style: normal}
+     </style><title>Future of 7 VT working group: Sixth meeting</title></head><body style="font-family: DejaVu Sans, Arial; background: rgb(254,250,246)">
+ <div style="text-align: center">
+  <h1>Future of 7 VT working group: Sixth meeting</h1>
+  <div class="byline">This informal summary by Henry S. Thompson, Convenor</div>
+  <div class="byline">Held at 7 Victoria Terrace, Edinburgh on 8 March 2009, 7:30 p.m.</div>
+ </div>
+
+  <div>
+   <h2>1.  Attendance</h2>
+   <p>Present: Alison Burnley, Madeleine Harding, Phil Lucas,
+Brian Mayes, Laurie Naumann,
+Eileen Schott, Henry Thompson (in the clerk's chair)</p>
+  </div>
+  <div>
+   <h2>2.  External lettings survey forms, and anecdote</h2>
+   <p>Anthony Buxton shared a number of completed survey forms filled in by
+external letting clients.  ES reviewed these.  There were 28 forms, 24 from
+2008: we don't know what proportion of the total clients this represents.  Most
+of the tick-box ratings are good or excellent.  There are positive comments
+about individual staff being helpful, the negative comments are about rooms
+being too small, or cold, or the state of the toilets.  The one thing that
+looks like it could be improved is "the accuracy of information received".</p>
+   <p>HST talked with Anthony about an example which he had heard of from a
+friend, in which a group had stopped a long-standing regular let because they
+could no longer bring their sandwiches.</p>
+  </div>
+  <div>
+   <h2>3.  Review of envisaging futures</h2>
+   <p>Brainstorming</p>
+   <ul>
+    <li>Day-time letting only?</li>
+    <li>Quaker Centre?</li>
+    <li>Full-service Rain Forest Cafe?  Year-round?
+     <ul>
+      <li>Rain Forest Cafe and/or Festival to pay for the kitchen refit, over time?</li>
+     </ul>
+    </li>
+    <li>Quaker presence?</li>
+    <li>Eliminate regular bookings in favour of blocks?</li>
+    <li>A Quaker-only centre?
+     <ul>
+      <li>From March AM: Simplify things and restrict to Quaker usage</li>
+     </ul>
+    </li>
+    <li>Move out
+     <ul>
+      <li>And buy a building to be just a meeting house</li>
+      <li>And use rented accommodation</li>
+      <li>And meet as house groups</li>
+      <li>And share a building, either new or rented—Nicholson Square
+Methodist Church; Southside Community Centre; new Prestonfield Community Centre</li>
+     </ul>
+    </li>
+    <li>Primarily seen as a physical resource for the AM, with other activities complementing that</li>
+    <li>Simplify the food side?  Reduce the kitchen to hot-drinks only?</li>
+    <li>From March AM: Raise money to make the building more attractive [to lettings?]</li>
+    <li>Being open to young Quaker groups?</li>
+    <li>Doing (whatever we do) in <i>our own space</i></li>
+    <li>Being a base for outreach?</li>
+    <li>Provide courses for Quakers (and non-Quakers) -- Quaker Quest all year round</li>
+    <li>Move kitchen to ground-floor, replacing office/Bow room, and make the
+foyer a real cafe [new from Anthony Buxton via HST after the meeting]</li>
+   </ul>
+  </div>
+  <div>
+   <h2>4.  Food hygiene regulations</h2>
+   <p>We discussed the complexities of the interaction between details of use
+and details of regulations.  We were uncomfortable with the extent to which the
+letter of the law has been applied, and wondered whether in practice we should
+be willing to formulate a level of not-quite-strictly enforcing some things.
+AM trustees are looking into this, but perhaps not with the urgency we need.</p>
+   <p>The problem with people bringing in their own food is, we are told, the
+risk of cross-contamination, but most groups are now happy with having food
+catered in when an all-day event involves a meal.</p>
+  </div>
+  <div>
+   <h2>5.  Towards a timetable</h2>
+   <p>HST attempted a brief exercise in working backwards from our notional
+deadline of 6 June for a report to AM.</p>
+   <p>We asked ourselves, based on others' expectations, whether we will report
+on a series of options, their costs and benefits, or whether we will make "a
+recommendation".  The general feeling seems to be not to make a recommendation.</p>
+   <div>
+    <h4>5.1.  Draft table of contents</h4>
+    <ol>
+     <li>Background/history/introduction</li>
+     <li>Financial background/situation</li>
+     <li>Description of the building</li>
+     <li>Current use of building (some history)</li>
+     <li>Regulatory impact</li>
+     <li>
+      Alternative futures
+      <ul>
+       <li>In 7 Victoria Terrace
+        <ul>
+         <li>Less</li>
+         <li>The Same</li>
+         <li>More</li>
+        </ul>
+       </li>
+       <li>Elsewhere
+        <ul>
+         <li>Own [build/refit/share]</li>
+         <li>Hire [sole tenants/share]</li>
+        </ul>
+       </li>
+      </ul>
+     </li>
+    </ol>
+   </div>
+  </div>
+  <div>
+   <h2>6.  Next time</h2>
+   <p>Agree means for gathering input from interested constituencies.</p>
+   <p>Discuss regulatory impact situation with Mark Hutcheson.</p>
+  </div>
+  <div>
+   <h2>7.  Actions review and new actions</h2>
+   <p>HST to get the Kath Russell report [<b>pending</b>], and some letting evaluation
+forms, say from 4Q2008, and circulate [<b>done</b>].  Also ask if any
+summary or collation has been done [<b>done</b>, answer is 'no'].</p>
+   <p>HST to ask John Phillips for an electronic version of his notes for us</p>
+   <p>HST to ask Ken Jobling where to find the details of how food hygiene regulations
+apply depending on exactly what's happening. [<b>pending</b>]</p>
+   <p>HST to invite Mark Hutcheson to one of our meetings at his earliest
+convenience, as Convenor of AM Trustees. [<b>done</b>]</p>
+  </div>
+  <div>
+   <h2>8.  Next Meeting</h2>
+   <p>Our next meeting will be at 7 Victoria Terrace at 5:15pm on Sunday 22
+March. Mark Hutcheson will join us at the beginning. We
+tentatively agreed on Friday 3 April 5:30pm for our next meeting after that.</p>
+   <p>HST will be away on 22 March, PL will convene this meeting.</p>
+  </div>
+
+</body></html>
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