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author Henry S. Thompson <ht@inf.ed.ac.uk>
date Wed, 06 Mar 2024 12:48:30 +0000
parents da8b1c00344d
children 7385e895f700
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     </style><title>Heads of Agreement: C Arts and SESAM</title></head><body style="font-family: DejaVu Sans, Arial; background: rgb(254,250,246)">
 <div style="text-align: center" class="head">
  <h1>Heads of Agreement: C Arts and SESAM</h1><hr/>
  <div class="byline">Henry S. Thompson</div>
  <div class="byline"> 6 Mar 2024</div>
 <div class="copyright">Copyright &#xa9; 2024 <a href="http://www.ltg.ed.ac.uk/~ht/">Henry S. Thompson</a>&#160;<a href="http://creativecommons.org/licenses/by-sa/3.0/deed.en">CC-BY-SA</a></div></div>
 <div class="body">
  <div>
   <h2>1.  Introduction</h2>
   <p>Hartley Kemp of <a href="http://www.cvenues.com/cvenues/">C
Arts</a> has offered to hire the Meeting House at 7 Victoria Terrace,
Edinburgh, for use as an Edinburgh Festival Fringe venue from
2024-07-21&#x2013;2024-08-31 (seven weeks).  He has provided both a draft
contract and supporting information including a draft budget and a number of
emails with details of his dealings with the other venues he uses and the
performers he features in them.</p>
   <p>He has asked for a decision from us as a matter of urgency.  This
document sets out our offer as a basis for an agreement in principle to go
ahead.  We aim to agree a version of these terms by 8 March, with an actual
contract to follow as soon as possible thereafter.</p>
  </div>
  <div>
   <h2>2.  Details</h2>
   <div>
    <h4>2.1.  Primary costing</h4>
    <ul class="naked  ">
     <li><a name="Spaces_in_use"><b>Spaces in use</b></a>
&#xa0;&#xa0;Meeting room, Hall, possibly Library, possibly
Creche, East half of Foyer</li>
     <li><a name="Spaces_reserved"><b>Spaces reserved</b></a>
&#xa0;&#xa0;Office, West half of Foyer (assuming Cafe)</li>
     <li><a name="Spaces_for_discussion"><b>Spaces for discussion</b></a>
&#xa0;&#xa0;Bow Room</li>
     <li><a name="Seats"><b>Seats</b></a>
&#xa0;&#xa0;140</li>
     <li><a name="Days_in_venue"><b>Days in venue</b></a>
&#xa0;&#xa0;42 (21/7&#x2013;31/8), assuming week -1 get-in
is viable</li>
     <li><a name="Venue_hire"><b>Venue hire</b></a>
&#xa0;&#xa0;&#xa3;8800 (approx. 140 * &#xa3;63),
      payable in 4 equal instalments on 1 June, 14 July, 14 August, 14 September
     </li>
   </ul>
   </div>
   <div>
    <h4>2.2.  On-costs</h4>
    <ul class="naked  ">
     <li><a name="Electricity"><b>Electricity</b></a>
&#xa0;&#xa0;CA to cover their usage:  &#xa3;500 deposit, we will
record meter on 13/7, 20/7 and 1/9, invoice for 42 days based on KW/hrs from
21/7&#x2013;31/8 less our estimated baseline from KW/hrs between 13/7&#x2013;20/7 </li>
     <li><a name="Insurance"><b>Insurance</b></a>
&#xa0;&#xa0;CA to provide insurance cover for all their risks and liabilities under this Agreement,
including risks of cancellation. In particular, CA to provide proof of Public
Liability Insurance cover for at least &#xa3;5 million, in order to satisfy our insurers.</li>
     <li><a name="Cleaning"><b>Cleaning</b></a>
&#xa0;&#xa0;CA to cover cost of cleaning the spaces they are
using (see above, plus Stair, 1st and 2nd floor hallways, upstairs toilets),
either by their own people + hired-in, or by our people and we will invoice for
an agreed percentage (80%?)</li>
     <li><a name="Sundries"><b>Sundries</b></a>
&#xa0;&#xa0;CA to cover cost of all toilet supplies for upstairs
toilets (loo roll, soap, towels)</li>
    </ul>
   </div>
  </div>
  <div>
   <h2>3.  Cafe</h2>
   <p>We plan to have a pop-up cafe in operation, provided by the proprietors
of the Hideout Cafe up the road from the Meeting House, in the West half of the
Foyer and possibly the Bow Room.</p>
  </div>
  <div>
   <h2>4.  Profit-sharing</h2>
   <p>We are bearing some of the risk, we would like some of the profits, if
any.  We'd like to have a small share of CA's gross income.  As CA typically
operate on a guarantee + split basis with their shows, exactly how to formulate
this will depend on the details of this year's agreements between CA and the shows </p>
   <p>Basically we're looking for something in the
neighbourhood of &#xa3;2,000 if CA
hit the &#xa3;20,000 'profit' they are aiming for.</p>
  </div>
 </div>
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