Mercurial > hg > rsof
diff MHMC/2024-08-27/minutes.xml @ 536:c7bc21a3f0ab
as sent to MHMC, MEK
| author | Henry S. Thompson <ht@inf.ed.ac.uk> |
|---|---|
| date | Thu, 29 Aug 2024 18:26:35 +0100 |
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--- /dev/null Thu Jan 01 00:00:00 1970 +0000 +++ b/MHMC/2024-08-27/minutes.xml Thu Aug 29 18:26:35 2024 +0100 @@ -0,0 +1,84 @@ +<?xml version='1.0' encoding='UTF-8'?> +<!DOCTYPE doc PUBLIC "-//Henry S. Thompson//DTD doc//EN" "/home/ht/lib/xml/doc.dtd" > +<doc xmlns:x="http://www.w3.org/1999/xhtml"> + <head> + <title>Meeting House Management Committee 2024-08-27 Minutes</title> + <author>Henry S. Thompson</author> + <date>Tuesday 27 +August, 5 p.m.<x:br/>7 Victoria Terrace</date> + <style>.a::before {content: "ACTION: "; font-weight: bold}</style> + </head> + <body> + <div id="attendance"><title> +Attendance</title> + <list type="1defn"> + <item term="Present">Rachel Fitzgerald (RF), Katrina McCrea (KM), Laragh +Quinney (LQ), Henry S. Thompson (HST), Majk Stokes (MS) in part</item> + <item term="Prevented">J. P. Ascher (network problems)</item> + </list></div><div id="convenors-report"><title> +Convenor’s report</title><div id="f-upper-bow-shower"><title> 4F Upper Bow shower</title><p>2 days after move-in shower packed up, needed new shower and cable, +made good plaster and tile, after 12 days :-(. Details of costs are with +Jackie.</p></div><div id="regular-meetings-with-staff"><title>Regular meetings with +staff</title><div id="with-rachel-2024-08-15"><title> With Rachel +2024-08-15</title><p>Extra WiFi has never worked</p><p>Decided not to have +soup-making to go ahead for Sunday 1 September as Kitchen not in good enough +state.</p></div><div id="with-henry-2024-08-29"><title> With Henry +2024-08-29</title> + <p>See actions in <link href="#contract-staff">Contract +staff</link> below</p></div></div><div id="fire-alarm-upgrade"><title> Fire +Alarm upgrade</title><p>Deposit of £500 was paid by Hartley Kemp (HK)</p><p>Beeper which gives feedback on button-press is no longer happening +:-(</p><p>HK asked for a call with HST but never rang.</p> + <p>[HK emailed on 2024-08-29 and +requested relief and/or participation. This will have to be the subject of a +between-meetings decision via email]</p> +</div><div id="kitchen-toilet-leak-into-hideout-café"><title> Kitchen toilet leak into +Hideout Café</title><p>£40 paid to Hassan for his plumber, our plumber did nothing, hasn’t +billed (yet).</p></div><div id="hiring"><title> +Hiring</title><p>We <name>AGREED</name> that we would (seek to) interview any job-sharing +applicants both at once, in person.</p><p class="a">HST to post all +applications to Dropbox</p><p>We <name>AGREED</name> target interview dates of 30/9 and 4/10, all day, here</p> + <p class="a">HST to book the Bow Room</p> +<div id="f-sublet-query"><title> +4F sublet query</title><p>we <name>AGREED</name> that HST can say that living in at least during the week is a +requirement of taking the flat, no subletting.</p></div></div><div id="trustees-meeting-2024-08-20"><title> Trustees meeting +2024-08-20</title><p>Trustees approved contracting with Peter Young, +“subject to John Renshaw” - see <link href="#carpets">Carpets</link> below.</p></div></div><div id="cafe"><title> Café</title><p>Ian Wilson is keen to do a more substantial café offering vegetarian food, but is +willing to undertake a 'pop-up' trial period. Office will ask him in for a chat +in due course.</p></div><div id="c-arts"><title> C Arts</title><p>Setup and +ongoing management suffered from being short-staffed, as well as the +complexity arising from there being two types of staff: Paid and volunteer. +There were two changes of venue manager in quick succession early on.</p></div><div id="carpets"><title> +Carpets</title><p>We <name>AGREED</name> on the “Sea Blue” sample tile.</p> +<p class="a">MS to finalise arrangements with Peter Young, then ask Jackie +Noltingk (JN) for a deposit of £4000 to be sent to them.</p> +<note>At this point MS left the meeting.</note> +</div> +<div id="business-as-usual-septemberdecember"><title> Business as usual +September–December</title><div id="contract-staff"><title> +Contract staff</title><p class="a">HST to let staff know that the existing uplift will continue +until the new Manager is in post [<name>DONE</name>].</p><p class="a">HST to offer MS the title of Acting Manager in time for the +Thursday meeting [<name>DONE</name>].</p></div><div id="casual-staff"><title> +Casual staff</title><p>Not in a rush to appoint, for a range of reasons, but will look to +advertise again in September.</p></div><div id="end-of-lets"><title> End +of lets</title> +<p>HST and MS will do two walk-throughs of the Meeting House and both flats with HK, one on Friday 30 September to +look for issues, one on at a time subsequent to C Venues and their staff having +left for good.</p> +</div><div id="meeting-room-microphones"><title> Meeting Room microphones</title><p>New light fittings won’t support old mic cables.</p> +<p class="a">MS to liase with Keith Gunn to ask them to minimise the visual +impact of the trays – above the lights, perhaps? [<name>DONE</name>: Keith Gunn +say that over the +lights should be possible.]</p></div></div><div id="payment-for-use-of-johnston-terrace-garden"><title> Payment for use of Johnston +Terrace garden</title><p>We <name>AGREE</name> to pay £200 to the Scottish Wildlife Trust for that.</p> + <p class="a">JN to arrange for this payment.</p> +</div><div id="planning-for-debriefing-meetings"><title> Planning for debriefing +meetings</title><div id="internal"><title> +Internal</title><p>Overtaken, staff meeting on Thursday will in fact do this.</p></div><div id="with-hartley"><title> +With Hartley</title><p class="a">HST to find out how long HK is going to be in Edinburgh, and +arrange a walk-through for Friday or Saturday, include MS in +planning. [<name>Overtaken</name> in part: initial walk-through agreed for +Friday, request for date for final walk-through sent to HK]</p><p>Wrt a follow-on contract, MSMC can have our own discussion about that +in late September/early October.</p><p>Paradise Green not interested in adding Venue 40. Greenside might be +worth contacting again.</p></div></div><div id="date-of-next-meeting"><title> Date of next meeting</title> +<p>TBA.</p> +</div></body></doc>