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comparison MHMC/2023-06-06/minutes.xml @ 267:d1d4110c07f5

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author Henry Thompson <ht@markup.co.uk>
date Thu, 15 Jun 2023 13:10:12 +0100
parents 9858be8a1bd4
children c6c454cceeb1
comparison
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266:9858be8a1bd4 267:d1d4110c07f5
80 <p class="action" on="MG">Installing LED lighting. Carried forward.</p> 80 <p class="action" on="MG">Installing LED lighting. Carried forward.</p>
81 </div> 81 </div>
82 </div> 82 </div>
83 <div id="MGupdate" i="3"> 83 <div id="MGupdate" i="3">
84 <title>Manager's update</title> 84 <title>Manager's update</title>
85 <div id="QCG"> 85 <div id="QCG" i="3.1">
86 <title>Quaker Centres Gathering</title> 86 <title>Quaker Centres Gathering</title>
87 <p>HT and MG attended this. Hearing from other 87 <p>HT and MG attended this. Hearing from other
88 Quaker management teams about their situation, their difficulties and 88 Quaker management teams about their situation, their difficulties and
89 their strategies was very helpful.</p> 89 their strategies was very helpful.</p>
90 <p>We heard particular details relevant to us of how others manage the booking 90 <p>We heard particular details relevant to us of how others manage the booking
91 process, incoming email and staffing. Integrating these is an urgent 91 process, incoming email and staffing. Integrating these is an urgent
92 project for us: MG and Majk Stokes will tackle planning for this 92 project for us: MG and Majk Stokes will tackle planning for this
93 during August. We hope to get help from Hallmaster (the suppliers of 93 during August. We hope to get help from Hallmaster (the suppliers of
94 our room booking software).</p> 94 our room booking software).</p>
95 </div> 95 </div>
96 <div id="PAT"> 96 <div id="PAT" i="3.2">
97 <title>PAT testing</title> 97 <title>PAT testing</title>
98 <p>PAT testing is not required to be yearly. Visual checks, plus a 3-year 98 <p>PAT testing is not required to be yearly. Visual checks, plus a 3-year
99 cycle of testing should be fine. JN checked the insurance and 99 cycle of testing should be fine. JN checked the insurance and
100 confirmed there is nothing about PAT therein. We <name>AGREED</name> 100 confirmed there is nothing about PAT therein. We <name>AGREED</name>
101 to take this forward.</p> 101 to take this forward.</p>
102 <p class="action" on="MG">Draft a proposal and send it, noting 102 <p class="action" on="MG">Draft a proposal and send it, noting
103 our agreement, to the Safety Officer of AM Trustees.</p> 103 our agreement, to the Safety Officer of AM Trustees.</p>
104 </div> 104 </div>
105 <div id="Risk"> 105 <div id="Risk" i="3.3">
106 <title>Risk Management Strategy</title> 106 <title>Risk Management Strategy</title>
107 <p>We have a Risk Assessment, but what about a mitigation strategy?</p> 107 <p>We have a Risk Assessment, but what about a mitigation strategy?</p>
108 <p class='action' on='JN'>forward MG anything we have along these lines.</p> 108 <p class='action' on='JN'>forward MG anything we have along these lines.</p>
109 </div> 109 </div>
110 </div> 110 </div>
111 <div id="fringe" i="4"> 111 <div id="fringe" i="4">
112 <title>Fringe update</title> 112 <title>Fringe update</title>
113 <p>[from David Sterratt]</p> 113 <p>[from David Sterratt (DS)]</p>
114 <display> 114 <display>
115 <p>We finalised the contract with the Fringe Society and both parties have 115 <p>We finalised the contract with the Fringe Society and both parties have
116 signed it. Regarding the issues raised in the last minutes: (1) We 116 signed it. Regarding the issues raised in the last minutes: (1) We
117 agreed that the Fringe Society will have use of the meeting room from 117 agreed that the Fringe Society will have use of the meeting room from
118 1pm on a Sunday and that meeting house staff will be using the kitchen 118 1pm on a Sunday and that meeting house staff will be using the kitchen
148 flat, with our without upgrading</item> 148 flat, with our without upgrading</item>
149 <item>Some details on the suggested use of some of the foyer as a caf&eacute;.</item> 149 <item>Some details on the suggested use of some of the foyer as a caf&eacute;.</item>
150 </list> 150 </list>
151 <p>If the cafe idea goes ahead, we would need to look at 151 <p>If the cafe idea goes ahead, we would need to look at
152 possible impact on our relief from Council Tax.</p> 152 possible impact on our relief from Council Tax.</p>
153 </div>
154 <div id="staffing" i="6">
155 <title>Staffing</title>
156 <div id="org" i="6.1">
157 <title>Moving to operation with one resident manager</title>
158 <p><link href="https://www.dropbox.com/s/jl98oczqh611cpe/Staffing%20proposal%20May%202023.docx?dl=0">Background paper</link> from Miranda</p>
159 <p></p>
160 </div>
161 <div id="flat" i="6.2">
162 <title>Ongoing staffing issues</title>
163 <p><name>Issue for decision:</name> Resident Assistant Warden
164 post renewal</p>
165 <p>Moving to operation with one resident manager [Miranda, Henry]
166 Where we are; Where we would like to be [4]
167 Ref. MG's paper, to be attached.
168 1) Permanent part-time MH Assistant post not refilled, needs
169 2) Shift in Majk's role and hours
170 Two new casual staff
171 Taken together free MG to do BizDev.
172 Ken's Sunday?
173 On a good day, I like Richard sometimes, but not always, clients
174 like him; liking people is not a requirement, but he's not a good
175 fit for the Team
176
177 *A*) We ask Trustees to agree to the creation of a new permanent
178 part-time MH Assistant job starting in September, to be
179 advertised widely.
180
181 *B*) We will not ask Trustees to agree for Richard and Lauren to
182 remain in the flat after 31 July.
183
184 ACTION: HT to tell R&amp;L that they have to vacate.
185
186 ACTION: HT to ask DS for time at the next AG meeting (26 June 1200)
187 for an informal chat with members of the MHC to discuss the
188 flat(s).
189 </p>
190 </div>
153 </div> 191 </div>
154 <div id="lettings" i="7"> 192 <div id="lettings" i="7">
155 <title>Room hire &amp; marketing</title> 193 <title>Room hire &amp; marketing</title>
156 <div id="controversy" i="7.1"> 194 <div id="controversy" i="7.1">
157 <title>Controversial bookings: Common Knowledge</title> 195 <title>Controversial bookings: Common Knowledge</title>
238 </div> 276 </div>
239 <div id="IT" i="8"> 277 <div id="IT" i="8">
240 <title>IT</title> 278 <title>IT</title>
241 <div id="split" i="8.1"> 279 <div id="split" i="8.1">
242 <title>Private and public networks</title> 280 <title>Private and public networks</title>
243 <p>Done, thanks to David Sterratt. Relevant instructions are 281 <p>Done, thanks to DS. Now two SSIDs: quaker (old
282 pw) and quaker-office (new, staff-only). Relevant instructions are
244 in the 'WiFi' folder in the office filing cabinet, and on HT's 283 in the 'WiFi' folder in the office filing cabinet, and on HT's
245 personal machine at home.</p> 284 personal machine at home.</p>
246 </div> 285 </div>
247 <div id="email" i="8.2"> 286 <div id="email" i="8.2">
248 <title>Email issues</title> 287 <title>Email issues</title>
249 <p></p> 288 <p>There's too much email on too many diverse topics coming in
289 to <code>office@equaker.org.uk</code>. Things get lost.</p>
290 <p class="action" on="HT, MG">Meet with Majk to explore
291 options, e.g. multiple folders, multiple email addresses</p>
250 </div> 292 </div>
251 <p></p> 293 <p></p>
252 </div> 294 </div>
253 <div id="building" i="9"> 295 <div id="building" i="9">
254 <title>Fabric and maintenance</title> 296 <title>Fabric and maintenance</title>
297 <p>In the past responsibility for keeping track of this topic
298 has been delegated to a member of the committee.</p>
299 <p class="action" on="HT">Put this on the agenda for next time.</p>
255 <div id="large" i="9.1"> 300 <div id="large" i="9.1">
256 <title>Large projects on hold</title> 301 <title>Large projects on hold</title>
257 <p></p> 302 <p>Heat pump, courtyard, waiting on finance (see <link
258 </div> 303 href="https://www.dropbox.com/s/st5me0skwfrrm89/sesam-management-2023-04-20.docx?dl=0">MHMC
259 <div id="lift" i="9.2"> 304 minutes for 2023-04-20, item 9a</link>)</p>
260 <title>Ongoing issues, incl. Lift emergency 'phone</title> 305 </div>
261 <p></p> 306 <div id="issues" i="9.2">
262 </div> 307 <title>Ongoing issues</title>
308 <div id="wifi2f" i="9.2.1">
309 <title>Meeting room wifi</title>
310 <p>Still broken</p>
311 <p class="action" on="HT">Meet with DS to discuss state of
312 networking in 7VT, possible remedial actions</p>
313 </div>
314 <div id="glazing" i="9.2.2">
315 <title>Glazing in flats</title>
316 <p>Status unclear, issues with both 3F2 and 4F</p>
317 <p class="action" on="MG">Prepare brief report for next meeting</p>
318 </div>
319 <div id="dialer" i="9.2.3">
320 <title>Emergency phone in lift</title>
321 <p>GSM dialler was installed in the lift on 2023-06-06,
322 engineer said that it is <emph>not</emph> at risk from end of voice
323 connnectivity.</p>
324 <p>There is an issue with the (re)direction for
325 calls from this phone, which currently is set up to dial MG, then SS.
326 For obvious reasons, MG's work phone is set up to go to voicemail, but
327 if that means the call is taken to have gone through, that's a
328 problem.</p>
329 <p class="action" on="MG">Experiment further to determine
330 what the facts are, contact engineer for advice if necessary</p>
331 </div>
332 </div>
263 <div id="carpets" i="9.3"> 333 <div id="carpets" i="9.3">
264 <title>Carpets</title> 334 <title>Carpets</title>
265 <p></p> 335 <p>No decision yet on carpets. The impact of building changes / cafe could change
336 decision to be made. No action until after the Fringe at the earliest.</p>
337 <p class="action" on="MG">Send quotes to JN</p>
266 </div> 338 </div>
267 <div id="signs" i="9.4"> 339 <div id="signs" i="9.4">
268 <title>Signage</title> 340 <title>Signage</title>
269 <p></p> 341 <p>MG invited quotes from two firms, both visited but no
270 </div> 342 response from either. We suppose they are either too busy or the job
271 <p></p> 343 is too small. MG will develop alternatives for us to review.</p>
272 </div> 344 <p class="action" on="MG">Bring a proposal to MHMC in due
273 <div id="staffing" i="6"> 345 course</p>
274 <title>Staffing</title> 346 </div>
275 <div id="org" i="6.1">
276 <title>Moving to operation with one resident manager</title>
277 <p><link href="https://www.dropbox.com/s/jl98oczqh611cpe/Staffing%20proposal%20May%202023.docx?dl=0">Background paper</link> from Miranda</p>
278 <p></p>
279 </div>
280 <div id="flat" i="6.2">
281 <title>Ongoing staffing issues</title>
282 <p><name>Issue for decision:</name> Resident Assistant Warden
283 post renewal</p>
284 <p></p>
285 </div>
286 <p></p>
287 </div> 347 </div>
288 <div id="woStaff" i="10"> 348 <div id="woStaff" i="10">
289 <title>Time without staff</title> 349 <title>Time without staff</title>
290 <p></p> 350 <p>HT and DS held an interim Employment Review with MG on
351 2023-06-05. The participants agreed on <link href="TBD">a positive report</link>.</p>
291 </div> 352 </div>
292 </body> 353 </body>
293 </doc> 354 </doc>