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as sent to MHMC, MEK
author Henry S. Thompson <ht@inf.ed.ac.uk>
date Thu, 29 Aug 2024 18:26:35 +0100
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1 <?xml version='1.0' encoding='UTF-8'?>
2 <!DOCTYPE doc PUBLIC "-//Henry S. Thompson//DTD doc//EN" "/home/ht/lib/xml/doc.dtd" >
3 <doc xmlns:x="http://www.w3.org/1999/xhtml">
4 <head>
5 <title>Meeting House Management Committee 2024-08-27 Minutes</title>
6 <author>Henry S. Thompson</author>
7 <date>Tuesday 27
8 August, 5 p.m.<x:br/>7 Victoria Terrace</date>
9 <style>.a::before {content: "ACTION: "; font-weight: bold}</style>
10 </head>
11 <body>
12 <div id="attendance"><title>
13 Attendance</title>
14 <list type="1defn">
15 <item term="Present">Rachel Fitzgerald (RF), Katrina McCrea (KM), Laragh
16 Quinney (LQ), Henry S. Thompson (HST), Majk Stokes (MS) in part</item>
17 <item term="Prevented">J. P. Ascher (network problems)</item>
18 </list></div><div id="convenors-report"><title>
19 Convenor’s report</title><div id="f-upper-bow-shower"><title> 4F Upper Bow shower</title><p>2 days after move-in shower packed up, needed new shower and cable,
20 made good plaster and tile, after 12 days :-(. Details of costs are with
21 Jackie.</p></div><div id="regular-meetings-with-staff"><title>Regular meetings with
22 staff</title><div id="with-rachel-2024-08-15"><title> With Rachel
23 2024-08-15</title><p>Extra WiFi has never worked</p><p>Decided not to have
24 soup-making to go ahead for Sunday 1 September as Kitchen not in good enough
25 state.</p></div><div id="with-henry-2024-08-29"><title> With Henry
26 2024-08-29</title>
27 <p>See actions in <link href="#contract-staff">Contract
28 staff</link> below</p></div></div><div id="fire-alarm-upgrade"><title> Fire
29 Alarm upgrade</title><p>Deposit of £500 was paid by Hartley Kemp (HK)</p><p>Beeper which gives feedback on button-press is no longer happening
30 :-(</p><p>HK asked for a call with HST but never rang.</p>
31 <p>[HK emailed on 2024-08-29 and
32 requested relief and/or participation. This will have to be the subject of a
33 between-meetings decision via email]</p>
34 </div><div id="kitchen-toilet-leak-into-hideout-café"><title> Kitchen toilet leak into
35 Hideout Café</title><p>£40 paid to Hassan for his plumber, our plumber did nothing, hasn’t
36 billed (yet).</p></div><div id="hiring"><title>
37 Hiring</title><p>We <name>AGREED</name> that we would (seek to) interview any job-sharing
38 applicants both at once, in person.</p><p class="a">HST to post all
39 applications to Dropbox</p><p>We <name>AGREED</name> target interview dates of 30/9 and 4/10, all day, here</p>
40 <p class="a">HST to book the Bow Room</p>
41 <div id="f-sublet-query"><title>
42 4F sublet query</title><p>we <name>AGREED</name> that HST can say that living in at least during the week is a
43 requirement of taking the flat, no subletting.</p></div></div><div id="trustees-meeting-2024-08-20"><title> Trustees meeting
44 2024-08-20</title><p>Trustees approved contracting with Peter Young,
45 &ldquo;subject to John Renshaw&rdquo; - see <link href="#carpets">Carpets</link> below.</p></div></div><div id="cafe"><title> Caf&eacute;</title><p>Ian Wilson is keen to do a more substantial caf&eacute; offering vegetarian food, but is
46 willing to undertake a 'pop-up' trial period. Office will ask him in for a chat
47 in due course.</p></div><div id="c-arts"><title> C Arts</title><p>Setup and
48 ongoing management suffered from being short-staffed, as well as the
49 complexity arising from there being two types of staff: Paid and volunteer.
50 There were two changes of venue manager in quick succession early on.</p></div><div id="carpets"><title>
51 Carpets</title><p>We <name>AGREED</name> on the “Sea Blue” sample tile.</p>
52 <p class="a">MS to finalise arrangements with Peter Young, then ask Jackie
53 Noltingk (JN) for a deposit of £4000 to be sent to them.</p>
54 <note>At this point MS left the meeting.</note>
55 </div>
56 <div id="business-as-usual-septemberdecember"><title> Business as usual
57 September–December</title><div id="contract-staff"><title>
58 Contract staff</title><p class="a">HST to let staff know that the existing uplift will continue
59 until the new Manager is in post [<name>DONE</name>].</p><p class="a">HST to offer MS the title of Acting Manager in time for the
60 Thursday meeting [<name>DONE</name>].</p></div><div id="casual-staff"><title>
61 Casual staff</title><p>Not in a rush to appoint, for a range of reasons, but will look to
62 advertise again in September.</p></div><div id="end-of-lets"><title> End
63 of lets</title>
64 <p>HST and MS will do two walk-throughs of the Meeting House and both flats with HK, one on Friday 30 September to
65 look for issues, one on at a time subsequent to C Venues and their staff having
66 left for good.</p>
67 </div><div id="meeting-room-microphones"><title> Meeting Room microphones</title><p>New light fittings won’t support old mic cables.</p>
68 <p class="a">MS to liase with Keith Gunn to ask them to minimise the visual
69 impact of the trays – above the lights, perhaps? [<name>DONE</name>: Keith Gunn
70 say that over the
71 lights should be possible.]</p></div></div><div id="payment-for-use-of-johnston-terrace-garden"><title> Payment for use of Johnston
72 Terrace garden</title><p>We <name>AGREE</name> to pay £200 to the Scottish Wildlife Trust for that.</p>
73 <p class="a">JN to arrange for this payment.</p>
74 </div><div id="planning-for-debriefing-meetings"><title> Planning for debriefing
75 meetings</title><div id="internal"><title>
76 Internal</title><p>Overtaken, staff meeting on Thursday will in fact do this.</p></div><div id="with-hartley"><title>
77 With Hartley</title><p class="a">HST to find out how long HK is going to be in Edinburgh, and
78 arrange a walk-through for Friday or Saturday, include MS in
79 planning. [<name>Overtaken</name> in part: initial walk-through agreed for
80 Friday, request for date for final walk-through sent to HK]</p><p>Wrt a follow-on contract, MSMC can have our own discussion about that
81 in late September/early October.</p><p>Paradise Green not interested in adding Venue 40. Greenside might be
82 worth contacting again.</p></div></div><div id="date-of-next-meeting"><title> Date of next meeting</title>
83 <p>TBA.</p>
84 </div></body></doc>