Mercurial > hg > rsof
comparison MHMC/Carts_2024/HeadsOfAgreement.xml @ 649:93da112215b4
renamed directory
| author | Henry S Thompson <ht@inf.ed.ac.uk> |
|---|---|
| date | Wed, 22 Oct 2025 21:09:30 +0100 |
| parents | MHMC/Carts/HeadsOfAgreement.xml@7385e895f700 |
| children |
comparison
equal
deleted
inserted
replaced
| 648:f032ff21deb4 | 649:93da112215b4 |
|---|---|
| 1 <?xml version='1.0'?> | |
| 2 <?xml-stylesheet type="text/xsl" href="../../../../home/ht/lib/xml/doc.xsl" ?> | |
| 3 <!DOCTYPE doc SYSTEM "../../../../home/ht/lib/xml/doc.dtd" > | |
| 4 <doc> | |
| 5 <head> | |
| 6 <title>Heads of Agreement: C Arts and SESAM</title> | |
| 7 <author>Henry S. Thompson</author> | |
| 8 <date> 6 Mar 2024</date> | |
| 9 </head> | |
| 10 <body> | |
| 11 <div> | |
| 12 <title>Introduction</title> | |
| 13 <p>Hartley Kemp of <link href="http://www.cvenues.com/cvenues/">C | |
| 14 Arts</link> has offered to hire the Meeting House at 7 Victoria Terrace, | |
| 15 Edinburgh, for use as an Edinburgh Festival Fringe venue from | |
| 16 2024-07-21–2024-08-31 (seven weeks). He has provided both a draft | |
| 17 contract and supporting information including a draft budget and a number of | |
| 18 emails with details of his dealings with the other venues he uses and the | |
| 19 performers he features in them.</p> | |
| 20 <p>He has asked for a decision from us as a matter of urgency. This | |
| 21 document sets out our offer as a basis for an agreement in principle to go | |
| 22 ahead. We aim to agree a version of these terms by 8 March, with an actual | |
| 23 contract to follow as soon as possible thereafter.</p> | |
| 24 </div> | |
| 25 <div> | |
| 26 <title>Finance</title> | |
| 27 <div> | |
| 28 <title>Primary costing</title> | |
| 29 <list type="1defn"> | |
| 30 <item term="Spaces in use">Meeting room, Hall, possibly Library, possibly | |
| 31 Creche, East half of Foyer</item> | |
| 32 <item term="Spaces reserved">Office, West half of Foyer (assuming Cafe)</item> | |
| 33 <item term="Spaces for discussion">Bow Room</item> | |
| 34 <item term="Seats">140*</item> | |
| 35 <item term="Days in venue">42 (21/7–31/8), assuming week -1 get-in | |
| 36 is viable</item> | |
| 37 <item term="Venue hire">£8800 (approx. 140 × £63), | |
| 38 payable in 4 equal instalments on 1 June, 14 July, 14 August, 14 September | |
| 39 </item> | |
| 40 </list> | |
| 41 <p>* CA's own projection, CA to bear the responsibility for ensuring Fire | |
| 42 Safety approval for their seating plans.</p> | |
| 43 </div> | |
| 44 <div> | |
| 45 <title>On-costs</title> | |
| 46 <list type="1defn"> | |
| 47 <item term="Electricity">CA to cover their usage: £500 deposit, we will | |
| 48 record meter on 13/7, 20/7 and 1/9, invoice for 42 days based on KW/hrs from | |
| 49 21/7–31/8 less our estimated baseline from KW/hrs between 13/7–20/7 </item> | |
| 50 <item term="Insurance">CA to provide insurance cover for all their risks and liabilities under this Agreement, | |
| 51 including risks of cancellation. In particular, CA to provide proof of Public | |
| 52 Liability Insurance cover for at least £5 million, in order to satisfy our insurers.</item> | |
| 53 <item term="Cleaning">CA to cover cost of cleaning the spaces they are | |
| 54 using (see above, plus Stair, 1st and 2nd floor hallways, upstairs toilets), | |
| 55 either by their own people + hired-in, or by our people and we will invoice for | |
| 56 an agreed percentage (80%?)</item> | |
| 57 <item term="Sundries">CA to cover cost of all toilet supplies for upstairs | |
| 58 toilets (loo roll, soap, towels)</item> | |
| 59 </list> | |
| 60 </div> | |
| 61 </div> | |
| 62 <div> | |
| 63 <title>Access and Security</title> | |
| 64 <p>CA to allow access to and use of the Meeting Room for our use on Sundays during the | |
| 65 term of their hire, between 0930 and 1300.</p> | |
| 66 <p>CA to configure the Meeting Room appropriately for our Sunday use.</p> | |
| 67 <p>CA to bear responsibility for security at all times other than that.</p> | |
| 68 </div> | |
| 69 <div> | |
| 70 <title>Mutual agreement</title> | |
| 71 <p>Although this agreement is for 2024 only, both parties will be open to | |
| 72 continue this arrangement thereafter if they are both happy with the way things go this year.</p> | |
| 73 </div> | |
| 74 <div> | |
| 75 <title>Oversight</title> | |
| 76 <p>Given CA's stated aims, we do not anticipate any issues about the | |
| 77 companies who will use the venue or the material they will present, but CA | |
| 78 agree to give timely information about the companies and their material to us | |
| 79 for review, and to accede to reasonable requests for changes.</p> | |
| 80 </div> | |
| 81 <div> | |
| 82 <title>Cafe</title> | |
| 83 <p>We plan to have a pop-up cafe in operation, provided by the proprietors | |
| 84 of the Hideout Cafe up the road from the Meeting House, in the West half of the | |
| 85 Foyer and possibly the Bow Room.</p> | |
| 86 </div> | |
| 87 <div> | |
| 88 <title>Profit-sharing</title> | |
| 89 <p>We are bearing some of the risk, we would like some of the profits, if | |
| 90 any. We'd like to have a small share of CA's gross income. As CA typically | |
| 91 operate on a guarantee + split basis with their shows, exactly how to formulate | |
| 92 this will depend on the details of this year's agreements between CA and the shows </p> | |
| 93 <p>Basically we're looking for something in the | |
| 94 neighbourhood of £2,000 if CA | |
| 95 hit the £20,000 'profit' they are aiming for.</p> | |
| 96 </div> | |
| 97 </body> | |
| 98 </doc> |