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Agenda as circulated in advance
author Henry S Thompson <ht@inf.ed.ac.uk>
date Tue, 06 Jan 2026 15:01:35 +0000
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children 64a1f38bce26
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1 Meeting House Management Committee Minutes 2026-01-13
2 Tuesday 13 January, 5.15 p.m., in 7 Victoria Terrace
3
4 And then with Trustees from 6.15 to 6.45, if you can
5
6 * Attendance: JP Ascher, Rachael Fitzgerald, Chris Jardine, Emma
7 Lawrence, Katrina McCrea, Sammi Searle, Henry S. Thompson, Andy
8 Tucker, Duncan Wallace
9
10 [please let me know if you are prevented or need to attend via Zoom]
11
12 Prevented: Laragh Quinney
13
14 * Matters Arising
15
16 * Meeting House closure
17
18 HST was on 'phone cover during Managers' absence for a few days,
19 no calls came in
20
21 * YFGM
22 *Action* on HST: Ask YFGM for feedback about other venues after the
23 upcoming visit.
24
25 * Community Evening on Mondays
26
27 We said in November that we were minded to approve this for a
28 January start, but Ellie (EG) and the Managers needed a bit more
29 time to get a complete plan ready, see below.
30
31 * Convenor's report
32
33 * Welcome Emma Lawrence
34
35 * Managers' report
36
37 * Financial Report
38
39 [slides to be circulated]
40
41 * Works to be undertaken: Bow Room
42
43 * Central Edinburgh Sunday fee
44
45 AM Treasurer has asked if we plan to change this. It's currently
46 £600. Maybe it's time to ditch this meaningless paper transfer?
47
48 * Staff escalation route if they need backup
49
50 The Minutes on this item from 2025-10-20 say:
51
52 Trustees asked us:
53
54 "we need ... an assurance from [MHMC] that staff have an
55 escalation route whenever they need backup. ... We are happy for
56 trustees to be on a reserve backup list in case no-one from MHMC
57 is available."
58
59 All we have at the moment is an informal phone tree: MHM -> MHMC via
60 HST -> Trustees via Martin Ward
61
62 What SCALP gave us was more in the direction of how to behave
63 towards the police in a less than full-cooperation way. But was not
64 really quite what we expected/hoped for for _building staff_.
65
66 De-escalation training! RF to let us know more about this.
67
68 * Policy/procedures for early booking arrivals
69
70 What is the policy wrt Friends opening the front door when they are
71 in the Foyer, there are no staff present and someone knocks or
72 rings?
73
74 This may arise if for example someone with a booking arrives more
75 than 15 minutes early, a tourist wants to ask questions or look for
76 Major Weir...
77
78 This is clearly complicated, and begs the question of how a Friend
79 or Friends may come to be in the Foyer without staff.
80
81 This interacts with the "be a welcoming place for SESAM" goal.
82
83 * Policy for charges to non-SESAM Quaker bodies
84
85 We need to standardise on a more nuanced policy for e.g. YFGM, QiS,
86 NFPB, along the lines of covering costs (which is a lot if the MH
87 would otherwise be closed, nothing at all if staff would already be
88 present throughout, marginal cost for adding housr, requiring
89 flexibility about what room they end up in on the day, ...
90
91 Does it matter if _none_ of the participants will be from SESAM?
92
93 * Convenor of MHMC
94
95 HST demits office on 1 April...
96
97 * Date of next meeting
98
99 * AOB
100
101 * Time without staff